Hybrid work has emerged as the new go-to work arrangement for many companies as they look to balance the benefits of in-office culture and workers’ desire to stay remote. Transitioning to a hybrid arrangement from either fully remote or in-office work isn’t always easy, but the right tools can help organize and optimize blended teams.
To ensure you’re maximizing the efficiency of your workers, here are the ten best productivity apps in 2022—as well as the specific features that make them well-suited to hybrid teams in particular.
Slack is a popular platform for business communications. Your hybrid team members can use Slack to easily send messages, video chat, and share files through designated channels, whether they’re at home or in the office.
If your team is suffering from email fatigue after sending and receiving what feels like hundreds of unnecessary emails per day, Slack could be the solution.
- Slack has a free plan available with limited storage and integrations
- Paid plans start at $6.67 per active user per month
At this point, you’re probably already familiar with teleconferencing giant Zoom. It’s well-known as a video conferencing platform, but that’s not the only feature that makes it one of the best productivity apps for hybrid teams.
Blended teams will also want to take a look at the platform’s messaging and whiteboard features, which allow users to collaborate and brainstorm together from any location, whether at home or in the office.
- Pro Plan: $149.90 per year, per license (ideal for small teams)
- Business Plan: $199.90 per year, per license (best for small-medium businesses)
- Enterprise Plan: $240 per year, per license (best for large enterprises)
3. Google Workspace
Google Workspace (formerly G Suite) is a whole set of productivity and collaboration apps that includes Gmail, Google Drive, and Google Chat. Through one central hub, your hybrid team can utilize features including:
- Meetings that are directly connected to Docs, Sheets, and Slides for presenting content and collaborating in real-time
- Companion mode so that in-office meeting participants can better participate in hybrid meetings
- Google Calendar options that let your team members set availability and indicate where they’ll be working on a given day
- The most popular Google Workspace plan, Business Standard, starts at $12 per user, per month.
- Other plans are available as low as $6 per user per month
4. Microsoft Teams
Teams is Microsoft’s all-in-one productivity app for businesses. Through Teams, your hybrid team has the option to host meetings in virtual shared spaces, share files and tasks, and chat with each other—not to mention the option to integrate with other Microsoft products.
- Microsoft offers a free plan with limited participants and storage
- Microsoft Team Essentials plan currently starts at $4 per user, per month
- Access to Teams is also included in Microsoft 365 Business Basic or Standard subscriptions
Trello is an easy-to-use project management app that can help your team members stay on the same page—no matter where they are in the world. Use Trello to sort your projects into boards like “To Do,” “Doing,” and “Done” so that everyone can get updates on each task at a glance.
Trello also has a variety of hybrid workplace templates to get you started that can be added to your boards with the click of a button.
- Choose from Trello’s free plan with limited workspace commands and storage, or one of its paid plans (starting at $5 per user, per month)
Similar to Trello, Asana is one of the best productivity apps for workflow management. A major challenge for many hybrid teams is keeping everyone up to date about what tasks need to get done and when work is due. Asana can be the solution.
In this all-in-one platform, each hybrid team member can add and assign tasks on organized boards. Asana makes it easy to track projects and rebalance the workload as needed.
- Asana is free for teams of up to 15 people
- For larger teams, paid plans start at $10.99 per person per month
ClickUp is a cloud-based project management app that’s ideal for hybrid teams. Users in ClickUp can:
- Participate in real-time chats
- Set weekly and daily reminders with recurring tasks
- Break complicated projects into manageable subtasks
- Choose from more than options for 20 task visualization
Whether they’re together in the office or working separately at home, team members can use ClickUp to stay connected and organized.
- Though Clickup does offer a free plan for personal use, teams will need a paid plan starting at $5 per member, per month
monday.com is another work management software that, like Asana and Trello, offers a number of features that support collaboration for members of hybrid teams. In particular, users will want to take a look at the platform’s workdocs, interactive whiteboards, tagging, and in-context communications. Activity logs also make it easy to see who worked on what, and when, to keep hybrid team productivity on track.
- Teams with five or fewer members can use the free plan
- Larger teams—or smaller teams that want to take advantage of additional features—will need a paid plan starting at $8 per seat, per month
No one enjoys sending a dozen emails back and forth just to schedule one meeting. Calendly is one of the best productivity apps for solving that problem.
In Calendly, your hybrid team members simply input the appointment time options they want to offer (plus set in-person or virtual meeting locations) and let other people schedule meetings at their convenience. There’s even a new Meeting Polls feature that helps teams decide on the best meeting times without hassle.
- Basic plans are available for free
- Paid plans start at $8 per seat, per month
Next up, Clockify is a time-tracking app with a variety of features that makes it possible to monitor and understand the productivity of your hybrid team.
On the Clockify dashboard, managers can easily see how their team members are spending their time—a feature that can be especially useful when employees are working from home as part of a hybrid arrangement.
Hybrid teams can install Clockify on almost any device. Plus, it easily integrates with other productivity apps like Asana and Trello.
- Clockify offers a free option, but paid plans start at $3.99 per user, per month
Don’t Overlook Otter When Evaluating Productivity Apps
Finally, don’t forget to check out Otter as you identify tech solutions to support your hybrid team members. Not only does Otter integrate with programs like Zoom, Microsoft Teams, and Google Meet to automatically generate notes of your meetings, but hybrid team members can also have the ability to highlight, add comments, and assign action items within the new Meeting Gems™ panel and look through Otter’s Automatic Outline so all the meeting key takeaways are right there. No need for separate email follow-ups!
To get the most out of your meetings, give Otter Business a try with a 10-day free trial.