Product Update
Product Update

Otter Assistant for Google Meet

Updated on: Jun 07, 2022

Otter Assistant for Google Meet
Article Breakdown

Capture and share meeting notes automatically

Need an easier way to take meeting notes? Running late or can’t make a meeting? Otter Assistant can automatically join any Google Meet meeting hosted by a Google Workplace account to record, transcribe, and share meeting notes for you.

Benefits
✓ Schedule ahead and never forget to take notes again
✓ Save time & effort every meeting
✓ Works even if you run late or can’t make a meeting

All it needs is a Google Meet invite link; no Google Meet admin setup required! It also works for Google Meet meetings not hosted by you.

Otter Assistant is a paid feature in the Otter Pro, Business, and Enterprise plans.

• The meeting host must use a Google Workplace (formerly known as Google Apps and later G Suite) account instead of a free Google account
• People with whom you share notes can use Otter Basic or higher
• Other options with Otter Basic/Pro: Otter Chrome Extension | Side-by-side Recording

Setting up Otter Assistant

Setup is quick and easy. First, log into Otter.ai. Next, Otter needs to sync your calendar events. On the right panel of your Home Feed, click Connect for each calendar app you use and sign in to allow Otter to access your calendar.

Connect Otter to Calendar

If you have connected your Google or Microsoft Outlook calendar to Otter, you can now see your upcoming meetings. From the Calendar, you can directly join your meeting and also schedule Otter Assistant to join, and capture and share meeting notes with participants. Click through the tutorial tips to learn what you can do on this page.

Home Feed and Calendar

You are all set! Otter Assistant will join all Google Meet meetings and share notes automatically. You have full control of which meetings Otter Assistant will join and share notes in your Calendar (see details below).

Otter Assistant setup confirmation

Managing Otter Assistant for all meetings

You can change the default behavior of Otter Assistant for all meetings by going into Settings at the top left corner of Home Feed.

Auto-Join and Auto-Share Settings

Auto-join all meetings
For maximum automation, turn on this toggle to invite Otter Assistant to join all meetings by default. You can adjust the Auto Join toggles for individual meetings in your Calendar as needed.

Auto-share notes to calendar event guests
For maximum automation, turn on this toggle to always share notes to all guests of a calendar event by default. You can change the sharing options for selected meetings individually in Calendar as needed.

Sharing Permission Levels
Viewer can view, playback, add highlights, and export the text and audio of the conversation, but not comment or edit.
Commenter can comment, in addition to what a Viewer can do, but not edit the conversation.
Editor can edit the conversation and add images, in addition to what a Commenter can do.

Send Otter links via Chat
For convenient access to the Otter notes during the meeting, check this checkbox to allow Otter Assistant to post the Otter link in the Google Meet Chat window (about 5 and 15 minutes into the meeting).

Managing Otter Assistant for individual meetings

You can adjust the auto-join and sharing options of Otter Assistant for selected meetings individually in your Calendar.

Auto-join
You can adjust the Auto Join toggle for any meeting, overriding the defaults in Home Feed Settings.

Otter Assistant Toggle in your Calendar

Share
You can adjust the sharing options for any meeting, overriding the defaults in Home Feed Settings. Mouse over a meeting and click the Share button.

Sharing options

Share with calendar event guests
Turn on this toggle to share notes to all guests of this calendar event.

Share to group
Select an existing Otter group or create a new Otter group to share with.

Adding Otter Assistant to a live meeting

For any meeting that is not in My Agenda (e.g. an instant meeting that was not on your calendar), you can invite Otter Assistant to join this meeting on the fly.

Click the Add to live meeting button in Home Feed and paste the Google Meet invite link (i.e. the full link including the ?pwd=...  portion at the end).

Add to live meeting popup

Related Topics

•  Otter Assistant for Zoom
•  Otter Assistant for Microsoft Teams
•  Otter Assistant for Google Meet
•  How to transcribe any video meetings with Otter.ai
•  How to transcribe a video on a Mac with Otter.ai
•  How to transcribe a video on a PC with Otter.ai

Hold smart meetings with Otter.ai and never miss a thing

Get the Otter.ai app for Web, iOS , Android, Chrome, Zoom, Microsoft Teams, Google Meet, and try Otter Business for your team.

Footer Otter Call To Action

Capture and share meeting notes automatically

Need an easier way to take meeting notes? Running late or can’t make a meeting? Otter Assistant can automatically join any Google Meet meeting hosted by a Google Workplace account to record, transcribe, and share meeting notes for you.

Benefits
✓ Schedule ahead and never forget to take notes again
✓ Save time & effort every meeting
✓ Works even if you run late or can’t make a meeting

All it needs is a Google Meet invite link; no Google Meet admin setup required! It also works for Google Meet meetings not hosted by you.

Otter Assistant is a paid feature in the Otter Pro, Business, and Enterprise plans.

• The meeting host must use a Google Workplace (formerly known as Google Apps and later G Suite) account instead of a free Google account
• People with whom you share notes can use Otter Basic or higher
• Other options with Otter Basic/Pro: Otter Chrome Extension | Side-by-side Recording

Setting up Otter Assistant

Setup is quick and easy. First, log into Otter.ai. Next, Otter needs to sync your calendar events. On the right panel of your Home Feed, click Connect for each calendar app you use and sign in to allow Otter to access your calendar.

Connect Otter to Calendar

If you have connected your Google or Microsoft Outlook calendar to Otter, you can now see your upcoming meetings. From the Calendar, you can directly join your meeting and also schedule Otter Assistant to join, and capture and share meeting notes with participants. Click through the tutorial tips to learn what you can do on this page.

Home Feed and Calendar

You are all set! Otter Assistant will join all Google Meet meetings and share notes automatically. You have full control of which meetings Otter Assistant will join and share notes in your Calendar (see details below).

Otter Assistant setup confirmation

Managing Otter Assistant for all meetings

You can change the default behavior of Otter Assistant for all meetings by going into Settings at the top left corner of Home Feed.

Auto-Join and Auto-Share Settings

Auto-join all meetings
For maximum automation, turn on this toggle to invite Otter Assistant to join all meetings by default. You can adjust the Auto Join toggles for individual meetings in your Calendar as needed.

Auto-share notes to calendar event guests
For maximum automation, turn on this toggle to always share notes to all guests of a calendar event by default. You can change the sharing options for selected meetings individually in Calendar as needed.

Sharing Permission Levels
Viewer can view, playback, add highlights, and export the text and audio of the conversation, but not comment or edit.
Commenter can comment, in addition to what a Viewer can do, but not edit the conversation.
Editor can edit the conversation and add images, in addition to what a Commenter can do.

Send Otter links via Chat
For convenient access to the Otter notes during the meeting, check this checkbox to allow Otter Assistant to post the Otter link in the Google Meet Chat window (about 5 and 15 minutes into the meeting).

Managing Otter Assistant for individual meetings

You can adjust the auto-join and sharing options of Otter Assistant for selected meetings individually in your Calendar.

Auto-join
You can adjust the Auto Join toggle for any meeting, overriding the defaults in Home Feed Settings.

Otter Assistant Toggle in your Calendar

Share
You can adjust the sharing options for any meeting, overriding the defaults in Home Feed Settings. Mouse over a meeting and click the Share button.

Sharing options

Share with calendar event guests
Turn on this toggle to share notes to all guests of this calendar event.

Share to group
Select an existing Otter group or create a new Otter group to share with.

Adding Otter Assistant to a live meeting

For any meeting that is not in My Agenda (e.g. an instant meeting that was not on your calendar), you can invite Otter Assistant to join this meeting on the fly.

Click the Add to live meeting button in Home Feed and paste the Google Meet invite link (i.e. the full link including the ?pwd=...  portion at the end).

Add to live meeting popup

Related Topics

•  Otter Assistant for Zoom
•  Otter Assistant for Microsoft Teams
•  Otter Assistant for Google Meet
•  How to transcribe any video meetings with Otter.ai
•  How to transcribe a video on a Mac with Otter.ai
•  How to transcribe a video on a PC with Otter.ai

Hold smart meetings with Otter.ai and never miss a thing

Get the Otter.ai app for Web, iOS , Android, Chrome, Zoom, Microsoft Teams, Google Meet, and try Otter Business for your team.

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