7 AI Agents That Can Attend Your Meetings

Two meetings overlap, but you still need a reliable record of what happens in the one you can’t attend. An AI agent can attend in your place. Passive notetakers summarize afterward, and active meeting participants answer questions mid-call, so you get the decisions without chasing colleagues for secondhand recaps.

Connect one to your calendar, and it joins as a participant to produce a searchable record of the conversation. Some stay silent and email a summary afterward, others answer questions live, and a few skip the bot entirely and capture audio from your device.

The Short on Time Version

• AI meeting agents span passive notetakers that summarize afterward and active participants that respond while the conversation is still going.
• Most join as a calendar-connected bot in the participant list; some, like Otter.ai, can also capture audio bot-free through a desktop and mobile app or run inside the meeting platform.
• Join method, real-time participation, action item handling, and admin controls separate the available options.
• Recording consent obligations vary by state, so your disclosure practice belongs in the evaluation alongside features and pricing.

The 7 AI Agents That Attend Meetings

Some tools respond live, while others primarily process conversations afterward. The sections below break down each tool's join method, live capability, and pricing.

1. Otter.ai

Otter.ai is an AI notetaker with a Conversation Intelligence layer that turns conversations into searchable decisions and action items. Configure it to join Zoom, Google Meet calls, or Microsoft Teams, so your team can stay informed even when double-booked. Real-time transcription removes the need to reconstruct decisions manually. It also logs action items you flag mid-call and completes tasks such as scheduling follow-ups and sending emails. These actions keep work moving without post-call administration.

Otter AI Chat searches decisions, action items, and context across recorded meetings, while Live Assist adds real-time coaching on Enterprise plans.

Through MCP, Otter connects meeting intelligence to Claude and ChatGPT; separately, Otter offers integrations or AI Chat Connectors for tools including Salesforce, HubSpot, Slack, Notion, and Jira so teams can use conversation context in existing workflows.

Pros

• Live transcription builds searchable conversation records during the call.
• Otter works across Zoom, Google Meet, and Microsoft Teams, while mobile and desktop apps capture in-person conversations.

Cons

• Otter currently supports six languages; broader coverage would support more multilingual teams.
• Live Assist real-time coaching is gated to Enterprise plans, putting their most advanced in-meeting feature out of reach for smaller teams.

Pricing

Otter's free plan includes 300 transcription minutes per month. On the pricing page, Pro is $8.33 and Business is $19.99 per user per month billed annually, with custom Enterprise pricing.

Who Is Otter For?

Otter is for teams that need accurate meeting transcription and searchable records during and after meetings.

2. Fireflies.ai

Fireflies.ai is an AI notetaker for sales and customer teams. It joins Zoom and Meet calls, with Teams also supported. AskFred searches past meetings, and mobile real-time notes work on Google Meet. Fireflies also layers conversation analytics on top of transcripts, tracking talk-to-listen ratios, monologue length, and topic frequency to help sales managers coach reps from recorded calls.

Pros

• Users credit summaries and action item detection with cutting post-call administration.
• AskFred searches email, Slack, and CRM data when relevant connectors are active.

Cons

• Users repeatedly flag that the bot joins slowly and misses early content.
• Limited external recap sharing complicates distributing notes outside the account, users say.

Pricing

Fireflies' free plan includes 400 minutes of team storage. Pro is $10 per seat per month billed annually, Business is $19, and Enterprise is $39.

Who Is Fireflies For?

Fireflies is for revenue teams that want call information written into the CRM.

3. Fathom

Fathom is a free AI notetaker for individuals and small teams. It records and summarizes Zoom and Meet calls, with Teams also supported. Ask Fathom answers questions afterward, and MCP connects Claude and ChatGPT. Fathom typically delivers a call summary within seconds of the meeting ending, and users can highlight moments during the call with a single click to tag decisions or next steps for the final recap.

Pros

• The free individual plan includes unlimited recordings, transcriptions, and storage.
• A HIPAA business associate agreement is available on request on any plan to support teams with HIPAA obligations.

Cons

• Summaries, action items, and Q&A generate after the call, not during it.
• CRM field sync requires Business, while SSO and SCIM require Enterprise.

Pricing

Fathom's individual plan is free, with advanced summaries and Ask Fathom limited there. Team is $15 per user per month billed annually with a two-user minimum, and Business is $25.

Who Is Fathom For?

Fathom is for solo users seeking post-call notes at no cost.

4. tl;dv

tl;dv is an AI notetaker for distributed teams that shape notes by meeting type. It joins Zoom and Meet calls as a visible bot, with Teams also supported. Its AI agents run afterward. tl;dv transcribes in more than 30 languages and lets teams build custom note templates so recruiting, product research, and sales calls each surface the fields they care about most.

Pros

• Custom note templates surface the fields each meeting type needs, from recruiting to product research to sales.
• Post-call agents fill CRM fields and generate recurring reports.

Cons

• The visible bot adds a participant to each supported call.
• Users point to inconsistent accuracy on non-standard accents.

Pricing

tl;dv's free plan includes unlimited recording and transcription. Confirm paid pricing for the selected billing term before purchase.

Who Is tl;dv For?

tl;dv is for distributed teams that use different note formats by meeting type.

5. MeetGeek

MeetGeek is an AI notetaker for teams wanting highlights without manual tagging. It joins scheduled calls and marks important moments during meetings. Beyond individual recaps, MeetGeek aggregates data across meetings into team-level dashboards that track engagement, talk ratios, and recurring topics, which helps managers spot patterns across dozens of calls without opening each one.

Pros

• The free tier includes unlimited AI summaries and AI chat, while paid plans offer EU or US data storage.
• Post-meeting AI Chat answers questions across one or multiple meetings.

Cons

• The free plan caps transcription at 3 hours per month and Pro at 20 hours.
• Users struggle to add the bot to instant, unscheduled Google Meet calls.

Pricing

MeetGeek's Basic plan is free. Pro is $9.99 per user per month billed annually, and Business is $17 with unlimited transcription.

Who Is MeetGeek For?

MeetGeek is for teams that analyze recurring calls without watching full recordings.

6. Zoom AI Companion

Zoom AI Companion is the meeting AI for organizations standardized on Zoom Workplace. It opens a live Q&A panel and generates summaries and action items. Because it is built into the Zoom client rather than joining as a separate bot, it also extends to Team Chat, Mail, and Whiteboard, so the same assistant that summarizes a call can draft follow-up messages inside the tools your team already uses.

Pros

• Core AI features come with paid Workplace plans at no additional per-seat cost, with no bot joining.
• The in-meeting panel answers typed questions live on eligible paid Zoom Workplace plans.

Cons

• Users flag missed words and irrelevant summary content.
• Value is limited to Zoom-hosted calls, so teams that also meet in Google Meet or Teams need a second tool for those conversations.

Pricing

Paid Zoom Workplace plans bundle AI features and start at $14.16 per user per month billed annually. Zoom AI Companion Basic is free with 3 summaries per month.

Who Is Zoom AI Companion For?

Zoom AI Companion is for organizations that conduct meetings within Zoom Workplace.

7. Microsoft 365 Copilot

Microsoft 365 Copilot is the AI layer for enterprises using Microsoft 365 and Teams. It answers questions during Teams meetings from the live conversation and suggests action items. Its intelligent recap feature adds a speaker timeline, chapter markers, and personalized timestamps that jump you to moments where your name was mentioned, so late joiners and skip-the-meeting attendees can catch up without scrubbing the full recording.

Pros

• Users point to workload reductions because context spans Word, Excel, Outlook, and Teams.
• Copilot can run in live Teams sessions without recording, though transcription is required for later questions and conversation history.

Cons

• Users repeatedly cite inaccuracies in summarization and complex data tasks.
• Users highlight one tenant-scope limitation: Copilot only works for licensed users in your tenant and skips externally hosted meetings.

Pricing

Microsoft 365 Copilot is $30 per user per month paid yearly as an add-on to eligible Microsoft 365 plans. There is no free meeting-agent tier, though Copilot Chat is free.

Who Is Microsoft 365 Copilot For?

Copilot is for Microsoft organizations whose meetings stay within their tenant.

Can an AI Really Attend a Meeting for You?

Before any of these tools joins a call on your behalf, the disclosure and consent question comes first, and the answer sits with you, not the vendor.

Attending means recording, and recording law varies by state. Roughly 11 US states, including California, Florida, Illinois, and Pennsylvania, require all parties to consent, and it is your responsibility to meet those recording consent obligations (RCFP) whenever you deploy an AI bot or other recording device. Whichever agent you use, note it in the calendar invite and confirm consent at the start of the call.

Otter provides the controls to help you do that: configure which events the bot joins, identify it clearly in the participant list, and manage disclosure to participants. Beyond legal requirements, professional and institutional guidance from Fordham University advises against sending a bot in your place; if you do, it is on you to disclose it and secure the host's approval.

Send an AI Agent to Your Next Meeting

Every agent here captures conversations and returns a usable record, but timing, platform coverage, integrations, and controls differ. Your choice depends on whether you need live participation or post-call analysis and whether you work across platforms or within one environment.

For active participation, Otter supports Zoom and Google Meet as well as Microsoft Teams. It combines action items, cross-meeting search, and workflow connections. MCP makes meeting intelligence available to Claude, ChatGPT, and connected applications without re-entering information.

For example, MRI Software adopted Otter as an interconnected hub of knowledge for its sales engineering team. Searchable transcripts, summaries, and AI Chat replaced memory-based demo debriefs. The team saves 20 minutes per meeting and $150,000 annually, with ROI realized within 2.5 weeks of the pilot.

Try Otter free on your next meeting, or Get a demo to see the Meeting Agent on your calls.

Frequently Asked Questions About AI Meeting Agents

Can an AI Agent Join a Meeting Without Me?

Otter gives you the controls to configure the agent to join approved calendar meetings when you are unavailable or double-booked. It is your responsibility to disclose the agent, obtain the required permission, and confirm the host allows recording before the call begins.

Can Otter Answer Questions During a Meeting?

Otter no longer answers questions live, but it can log action items you flag during a call and draw on your broader meeting history afterward.

Do AI Meeting Agents Work Across Different Platforms?

Otter works across Zoom and Google Meet, with Microsoft Teams also supported, while some agents operate within one environment. Confirm that the agent you choose supports your platform and guest meetings, then check whether it joins visibly or captures audio from your device.