Elsie QA May 11, 2021
5:59PM May 11, 2021
Hello, I am just doing one last little bit of stuff here, y'all
putting this down.
There we go. All
All right. All right. Just double checking to make sure I didn't miss any questions.
Hello, hello, what? What's going on, folks? laner. Nice to see you. Hello. Andrea Condor. Hey, see you. Everybody's coming along. I have my head cut off here. I have to figure out how to fix that on the cameras if I visit that hole a tiny little bit. Yeah.
We'll do that for now. We'll do that for now. I'm just gonna wait a few more minutes here, folks for
Before we do all the things.
just checking up on some
messages. I'm going to make sure that I take that off. So I don't have
all the stuff coming up.
Here we go. All right. Let us begin. I will don't have I just have like one question today. But what I'm going to do is I'm going to test I'm I'm constantly testing. And so now this is my this is my favorite app of choice. As of late, I have only been using it and I say favorite because maybe it's my latest obsession. So I say latest, but I have so many things that I'm constantly testing all the time that I'm just going to show you this right now. In fact, I'm going to see if I can let me see I'll do this previous stuff. All right. Because I'm a big fan of anything that has to do with text. Plain Text and markdown are my life. And so I have been working there's been so many different processes that I've been using for apps where I have all my notes, my daily notes, I have lots of different notes that I write all day every day and and my needs are completely different than everybody else's needs. I feel at least most of the need because of the type of work that I do all day every day. But I do a lot of writing but none of the writing is long form writing. I don't do lots of really long articles or really long like I'm not writing a book or anything like that. So I don't that's not the kind of writing that I do a lot. I do a lot of little tiny snippet writing and I tend to put everything in in one place. I will talk through my system at some point in the future when it comes to How I managed my information flow. But I have really been digging into obsidian. And what is a an app that just it's kind of like a, it's like a text manager, if you will, it's a place where you put a lot of text in. And the key aspect about obsidian is that you can make connections between things. So if you put double brackets on anything on obsidian, it kind of links all the notes together. So let's say you're, you're doing research about something very specific. whatever topic let's let's take podcast, you're, you're doing research on podcasting. So then every single time that you happen to write a no a quote, something in an article, maybe some notes that you're just thinking about, and you kind of you can put double brackets on the word podcasting, and then it automatically has a tag or not a tag, but it has backlinking to each note, so you're able to see when those are linked. And if you tap on the double bracketed
podcasting, word, a creates its own standalone note. So this is also really good if like, let's say, let's say I am working with one of you specifically. And, you know, I had a conversation with somebody with one of you that I'm working on, and we've been working for a while, every time that I have an email, or maybe a conversation, I might write notes, and then I'll mention your name. And then I will put double brackets around your name. And at the same time, there's another note called your name. And I can put all of your information in there like this is so and so we've been talking about this time, so that there's always a reference to that, which I think is really wonderful. It's a really, it's a really powerful app. But I'm going to show you just this is how I wrote my notes today, because it's not very much notes, and then whoever's watching this afterwards can see a visual of what I'm talking about here. So I'm going to be testing a little bit of this out. I only got one question. And then I'm going to go into maybe talking a little bit about my workflow, which I sent you guys. I've been I've been really trying to manage my getting things done in my life. Okay, so the quest, this question came from Randy, I believe, I believe Randy wrote, I just got a new iPhone, and the podcast picture isn't showing up, and she sent a screenshot. And it was a screenshot of her phone. And her you know, what she was looking at her stuff in there. It was missing like her, the podcast artwork, it just had the little weird, sort of, you know, the the the logo, an empty logo, essentially on the side. And she's just wondering what's going on. And that's a bummer. So I'm actually just going to respond with general troubleshooting stuff for everybody who is listening, who may or may not have questions about this. And maybe this is something that you are paying attention to maybe this is something that you at some point in the future, see, and you're trying to figure out how to fix or whatever. So what we're going to do is I'm just going to walk you through some of the main troubleshooting steps of how to do any of this stuff. And here are four of the key things. Number one that I would venture to say to you when it comes to troubleshooting. Anything that has to do with your RSS feed. Anything that has to do with images, with descriptions with titles with any part of your show, is to the number one and easiest thing for you to do is to subscribe to your show in at least three, at least three separate podcast apps. That's one of the best ways to do it. Because you will immediately know whether or not there something wrong with your podcast with your RSS feed, you will know because if you can't find the show in all of them, if it's the same all the way across, then you can go definitively something is wrong with my feed. Something is wrong with my podcast. And you can then go inside of the hub, which is for most of us on that Fung Shui podcast. I really, I mean, if there's somebody right now watching this, you need to reach out to me whether now or later. If you hand code your feed, if you manually code your RSS feed for your podcast, you need to touch base with me and I will give you something I don't know I'll give you a cookies or I will send you a gift card. Because Good for you.
Cuz that's hard. But most of us here in the podcast in the super squad do not hand code our feeds. So I would say that the main issue that might have arisen, right, if you see it all throughout all of the podcast apps, if you see the same thing happen throughout the entire thing, that means you need to go to your podcast host, not necessarily even ask questions, but go inside of your own account and see that you filled out all of the things properly. Check out to see that everything you usually do to publish an episode is currently right. I can tell you that in my career as a podcaster. There have been quite a few times when I have forgotten to do things. I have forgotten to add episode numbers, I have forgotten to attach episode artwork, I have forgotten to attach. I have forgotten to attach the actual audio file and publish the show. Yes, I have. So all of these things I have done in the past. And I know that in looking back, sometimes when I freak out, and I'm like, Oh my God, my shows not showing up. And I don't and I skipped over looking at my own account. Usually the support team was like, well, you forgot to do and then then you feel really dumb because it's like, oh, okay, oops. I didn't know that. I forgot that. So that that's the first thing that I would say, subscribe in three separate apps. And then make sure that you and if there's something wrong for you to then go inside of your podcasts hosts in your account. And then if you see that there's something wrong after that, my next thing would be for you to email the support team of your podcast host. That said though, I'm going to go into the whole wait 24 hours aspect of it here in a moment. Because what I just talked about is if you subscribe in all of these different places, and you see that the error, the mistake, the weirdness that you're seeing is consistent across all of the platforms, that's when you go to the support team, right, that's when you go make sure that you go to the source. And you figure that stuff out. If after subscribing to your podcast in all of the different places. And then you see that it's only only having a problem in that one place, then you know that it's not your feed. But it's something to do with that one destination. It has something to do with that one place. Okay. And so sometimes apps, destinations or podcast directories, have funkiness happening. Sometimes there they have something's going on with the platform. So that's why my second thing that I have written there is wait for 24 hours. Because sometimes the kinks get resolved in 24 hours, within 24 hours, you might see going back to Randy's initial comment, you might see that things are fixed. And then it was not a big deal. It was just a bug. It was a kink. It was something that happened in there where the cloud things were clogged up. And now they're fixed. So my second thing is always wait for 24 hours for the majority of things even after you update stuff, because you have to wait for everything to get all the information. Alright, so let's say
you know, you're in the process of still trying to figure out if this artwork because again, we're going to the artwork stuff, you need to always make sure that your artwork meets the specs, because the artwork specs themselves are a huge issue for causing not only problems in your RSS feed, but problems in it being showcased within all of the different apps of choice. So let's go ahead and look at some of the artwork specs here which is they are 1400 by 1400 minimum. So the smallest, it's not the size of your square needs to be 1400 by 1400. The smallest size of your square cannot go to 800 by 100 it can go to one not 1200 by 1200 it needs to be 1400 by 1400 in its smallest size all the way up to 3000 by 3000. anything in between is fine. So you can have 2000 by 2000 you can have 1500 by 1500 but it has to be minimum 1400 up to 3000 by 3000. anything in between is fine. It also must be square so you cannot have it one pixel bigger on one side. It cannot be 1400 by 14 101, it cannot do that. So you need to make sure that it's absolutely 100% Square. That's the second thing. It also, this is something that not very many people talk about. But there's something that has been proven time and time again. And yet, it's not been added to their Apple podcast specs that it must be under 500 kilobytes in size. In weight, if you will, if you were putting that piece of artwork on a scale, it would be small, it wouldn't be very heavy, it would be 2500 kilobytes or less. I like to make mine anywhere between 250 and 300. And something like that's usually how I make them so that it's actually even smaller than what it says here because I don't want to mess with the size. And there's a lot of folks, especially now that there's so much of that Canva integration is almost everywhere, like Canva is doing this incredible outreach right now that they have incorporated using Canva in so many places, including podcast host, but I just actually saw the integration inside of agorapulse, which is how I managed social media for Lipson, it's now incorporated into that. So I guess they're doing this huge thing. But what tends to happen with agorapulse is that when you export, like a 1400 by 1400, square, which they have templates for inside of Canva. When you export those out, they're huge. Sometimes they're like 2.5 megabytes, which are 2500 kilobytes, right. So it's that much bigger. So you have to make sure when you export it out Canva has a little thing where you can make it smaller, and you can definitely make it smaller from there so that you make sure that it's smaller. And the other thing is that it needs to be RGB color space. Most things support that. So you don't really have to go out of your way to do that. Most things do that. And it needs to be JPG j, jpg, JPEG or PNG file. So you cannot use any other file that is not those. Some of the files that sometimes we've seen in the past are people forget to export that way. So you we get like, What are those? pout, not PowerPoint, you know them the large files that come out of Photoshop. Like sometimes those PSD files get uploaded by mistake or some of the like Pixelmator is another one for our 10 Mac app that does a lot of editing for for artwork, sometimes people forget to convert that into into JPEGs or PNGs. And then there's another one the haik file, I don't know if you've seen this one, it's an H e, I see h Yeah, h e i see. And it's like, Apple uses that a lot for their large photos, uncompressed file. So in raw, right photos that are file, so don't don't do those, those are also going to be a problem. And also They're huge. So you cannot use those things. So the first thing that you have to do if you see that your artwork is not up to spec, if any part of this is wrong, then you need to make it up to spec or re uploaded, publish it and then wait 24 hours. So those are like the key things that you need to pay attention to in order to troubleshoot. And lastly, we're going to talk touch base on this whole Apple podcast is a pain in the behind. Because as of now, this is a truth as of now as we're recording in mid May. This is a problem. This is truth. Because
there are a lot of bugs happening particularly for Apple podcasts as of the iOS update to 14.5. So there are many things that are not working as they should nor is Apple working as it should either. And the apple podcast app itself has a lot of different ways in which you can see content. So Randy, what I would ask you going back to maybe if I had you here, what I would say is which you know which phone because you said you just got a new phone, so which phone you're using, what OS you're running. And the next question that I would have is have you ported all of those things into your phone, right meaning like all of the descriptions, all of the all of the things, subscriptions that you might have shows or shows that you're following now, right because that's how you do it. And what screen you're looking at it in which part because now or always actually, Apple podcast has different views depending on your relationship with the podcast. There are times when your podcast is going to show one way if you are following the show and it's going to show differently if you are not following the show. Also, if you are looking at the show or the episode inside of your playlist sort of list in there, it's going to look one way, if you're looking at it from the play screen, it's going to look a different way. So there are all of these different areas in which you can see your podcast episode, depending upon your relationship to the show. And lastly, some of those things at this point aren't working as they're supposed to. So as we're speaking, when it becomes more normalized, when it becomes more like everything is okay, the bugs are squashed, then I be, then I'd be a little bit more concerned about things not working. But at this point in time, it feels like all the way around Apple podcast is not behaving as it should. And I do feel also that it's still trying to process a lot of the metadata, right. So the metadata is all the extra information that's inside of your show notes, the titles, the images, the author, tags, all of that stuff is part of every everybody's RSS feed. And one of the biggest issues that's happening with Apple podcast right now is that it's having a really hard time processing all of that data, because they're parsing it to a new system, they're actually dragging it in, and starting to parse all of that information into a whole sort of like a new way of being able to manage the information coming in and out. And they're doing a lot of sort of like fixing in the back end. So some things may or may not be showing up all of this to say, though, I did a little bit of research, I got your email, and I kind of did a quick search myself on the things that I do on your podcast. And I found it in two places. And I looked at it on Spotify, and I looked at it on Oh, and I looked at it on Apple podcast, I actually went on Apple podcast, and I looked at it, your artwork looks like it's there. In Spotify, your artwork looks like it's there as well. So my thought now after seeing your show in these different places with the appropriate artwork showing up is that something's up with Apple podcast, and you can wait a little 24 hours, you can kind of just breathe.
And, yeah, that's about the extent of what we can do right now. Because again, the other thing is, I don't know if maybe this is just your experience, meaning you just got a new phone, you're processing the stuff. And everybody else that's listening to your show is seeing an image. And maybe it's just you that's having a problem not to say that you know, you don't you don't know. And so it's sometimes it's very hard to troubleshoot Apple podcast because of that other aspect of it, which is sometimes it's user generated, not because you are not a smart person, but because the way in which your phone or the the app is working for you, is showing up this way. But there's nothing wrong with it. For the majority of other folks, it just happens to be something's going funky right now with individuals experience of Apple podcasts. And I can tell you this that I have seen time and time again, at this point, also, the behavior in Apple podcast is not consistent. So even when I'm telling you this, and you are showing a weird, funky error happening, somebody that's next to you can have no problems, which is what I experienced when I found your show. And then somebody over there is having kind of the same experience or somebody over here, there hasn't had anything happened to that show. But it's showing the same problem for another show. So there is not even a consistency and errors people are getting. And it's a little frustrating, because then we can't really actually see Oh, it's because of this. But the information that I shared earlier today with when whenever with regards to artwork specs, and troubleshooting, your RSS feed just to see where it's coming from that is going to help you always so that's something that it consistently is a good practice. But as of now, Apple podcast is its own pain in the butt.
It's so much going on. Let me see. Are we recommending not to submit new shows to Apple at this moment? You know, I don't even know what to say about that, Andrea, because there have been folks that have had no problems. And there's been other people who have had, who still don't even have access to their own Apple podcast accounts, their Apple podcast, connect accounts like there it's just right and then There's some people who have no problems. And there's some people who are just experiencing craziness. And I have seen so many people go, Oh, I didn't like actually, john, I'm producer for the podcast. He just helped somebody submit a podcast. And it seems like they never got the email before used to get an email, like saying, congratulations, you're in the store, you know, that kind of stuff. And they were they never got an email or anything like that. They they did see that it was live, because when they were in podcast Connect, they saw that it was there. But obviously, it's still not found by search. So they had to, like find a way to be able to see it. But they did see that it was in the store. So there's like, there's all kinds of stuff happening in there. I don't know. I mean, I I don't know what I would do. If I was launching a podcast that right now. I think that if I was starting from scratch with a new Apple ID, I would go ahead and do it. Because I think what's happening is the majority of the troubles are happening to the importing or the transmission of app the way it was, to the way it now is. And if you come into what is now it's set up for you to succeed at that. But what's hard is that entire those folks, especially I think the hardest people that are being hit the hardest, are the ones that have been around for a long, long time. Those people are having a harder time because I think it's just having a hard time transferring all the things. This is all speculation on my end from watching the behavior. I this is not like, I can't stand behind what I'm saying other than the fact that that's what I'm feeling about it.
It's my intuition.
Yes, and Yes, you do. So, Andrea, I think that if you have those two clients ready to launch, if you establish Apple IDs, for them specifically, I would kind of follow through that. Clara, you can't get into a PA I'm so sorry. You can't get into your pump podcast connected town and you launched your new podcast everywhere. But Apple podcast. Oh, bah, oh, gosh, because you can't get in there. Awesome. I'm so sorry. Yeah, that sucks. And again, part of it. I mean, that kind of follows along too. Because Clara, you've been around for a bit when it comes to having your your accounts and having your show and all of that stuff. One thing that I have seen folks do and I don't suggest people do this, but I have seen other people do this, because they're so frustrated is that they open up another apple id another account under another apple id. And they do it that way. And they take care of it that way. And they kind of process one podcast into another like they claim what was in one and moves into the other. I don't want to go through all of that stuff. But that seems to have solved problems. From my end of things when I've seen that. So which really sucks. I am so sorry for everybody who's going through this because it's I don't see a solution anytime soon, unfortunately. All right. Does anybody have any quiz Jones? I know I have had folks that wanted to see my, my board my planning board, which I have, but I know I'm sorry, Andrea. I can't give you any definitive solutions. All I know is that it's awful out there. It is awful. It is not a good place to be at this moment launching podcasts. Alright. Okay. questions, questions? questions, questions? I feel very, very one sided today. hearing myself talk in my ears is a little annoying sometimes. Okay, um, I have my board here. And I actually, you know, before I bring it up, because it's going to call a lot of attention and stuff. One of the things that I have been working on was trying to, I think one of the first things that I started to do was really measure what I was doing, I wanted to get data around my behavior, because when you do a lot of things, and you're trying to juggle lots of different things, I didn't have any quantifiable
understanding of what I was thinking and what I was actually doing, and whether or not it actually it mattered. All I knew is that I felt as if I didn't really have an off button. I was going from one thing to the next thing, and the next thing and the next thing and I didn't feel like I had any margin in between the things and To the moment that something got in the way of that, I kind of lost my momentum. And I was feeling, I was feeling like I was in a hamster wheel. And I had no control. And so my thinking around that was that I had to look at things. straight in the eye, I wanted to look at the reality of the situation first. But in order to do that, I had to get very honest with myself in seeing where I was spending my time. That was my first step, to figure out how I was feeling. Because the majority of the solutions that I saw out there were all based on time management, planning, self care, like in that felt like I was going to be adding to, to up to an area or to my life that I felt like I didn't have that anyway, like, there's no, how am I going if I have to perform this much? How many going to get a meditation in between there, it actually caused more stress for me to even think that I had to create this this amount of time, right? So I felt that in order for me to really address, not feeling the way that I was, I had to really look at the reality of what I was doing. And so what I started to do was I started to time myself. And I know that seems like counterintuitive, and it might feel a little bit stressful to even just think about that. But I did. I started to use an app called talk I've been using toggle to ggl for a long, long time. I I'm just gonna put it in the I think it's toggle. calm. Is it with a G with an E at the end or not. Hold on? No, it's not. Okay, good. Yeah. All right. So it's free, you can use it. It is toggle calm now has like all of these other things. When I started, it was just tracking time. And I've been using it because it was one of the easiest ways for me to get my boss over at Lipson needed to see a report. And this is a really good thing about toggle, I needed to see like a report of the hours that I was working in what I was doing. And so I had a process for being able to do that. But I was doing it. I was doing it in post. So whenever I was submitting the this, this report to her, I was actually not timing what I was doing. But I was making a guesstimate of the time that I spent doing things afterwards. So I was just writing out and because the way that toggle works, you have to write down the time. What I did is I just gave myself a framework saying like, every morning, I'm coming up with stuff every morning from like, you know, seven to nine, I worked on these things. And then I just kept that all the way up as if my life was that consistent. That's just how I did my report so that I could show the amount of time and what what I was working on. So it wasn't necessarily reflective of the, of the truth of the reality of what I was doing. Anyway, so I knew already that I was working with toggle, and I decided to use toggle for this other aspect of my life. But the thing that was that felt really inefficient about timing myself is that toggle is a web app. And you have to be on the computer to run it. For the most part. It also has an iPhone or an iOS app. But it is kind of clunky. And so I found another app that works with toggle. It's called timer three, I'm going to see I think it's called time rail put in. So it's called timer, until timer works with toggle but the app itself on iOS, it's designed very beautifully. And it's really like extra, it's got all kinds of extra things that you can do to make it easy for you to turn on and off the timers. So and I also have an extension for toggle that I added to Chrome. So Mike, there's a Chrome extension. In fact, I'll just show you. Let me see if I can just really close show you how that works or really quickly. I'm going to share my screen
and so right at the top here is oh my gosh, the darn. I'm gonna move this down because I can't see the thing. I don't know if you can see right at the top there's a little toggle timetracker thingy, I tap that and then you can just start timing it like right away you can definitely just start to put the button and it starts to time it and and you You can start using it right away from there. So it's super easy for you to turn it on when you're on Chrome. And also, the thing is that they, they also align. So let's say I start the timer on my phone, and I'm doing my things on my phone, and then all of a sudden, I look at the computer, it's also running on the computer, and then I can stop it. So it they talk to each other, and you can hand it off. Anyway, I did that I did that for about, I would say, two to three weeks, where I was timing myself between tasks. And I was going like, okay, I am now editing, I am now preparing for the thing, I'm now in a meeting I am now and I would just I had preset, you can have everything pre sat in there. So you don't have to re add all the things. There's all kinds of easier ways that timer, you can do that for you. And I started to look at my own stats. And because then I can go inside of toggle. And I started to see how much time I was spending in all the different places. What the average time of work was, when I spent too much time doing things. Sometimes I was actually I actually timed myself as well doing all of the work to do with my taxes. So that I really could see how long it actually took me to prepare my taxes for for me filing, that was a really wonderful for me to have because then it It helps me then for next year, allocate the appropriate amount of time, because that's what I found in years past is that I thought like, oh, I'll just get it done this weekend. And but it's so funny, that is not the truth. So this actually gave me data for me to be able to see it. Anyway, so the reason that I did that was not for me to come up with solutions that was really just for me to look at it and go, wow. And to look at the truth that was hitting me back and see Holy crap, I spent, you know, over 10 hours working today. That was like a shocker and a couple of days, or where I could see that I got so much done in three hours today. Who knew. So there were lots of different bits of information, where I was able to then really see the amount of time that I was putting in places and also when I was can like when I had energy when I had worked leaks, if you will, where I thought I was doing all kinds of work. But then Alas, I was not. So that was also really helpful when I could see Wow, that took so long. So one of the places that I'm wanting to streamline a little more is when I in the mornings is when I process all of my email, all of the social feeds all of the social conversation, and doing a lot of the daily feed reading. So this is something that I've done, because of my job as a community manager. And and because of the types of news and information that I need to process in order to make decisions not only in the community, but also for my own like work job in podcasting, I kind of need to know what's happening. And I noticed that that thing that takes all, like much longer than one would imagine it's like, takes me like two plus hours sometimes. And if I go into the weeds, like meaning when I go down the rabbit hole of some kind of Facebook thread or Twitter thread or something, I'm lost. And I'm like, Oh my god, it's 45 minutes. And I still haven't done it yet. So that's something for me to look at to be able to see like, Wow, that's really how long it takes. So I need to allocate the time accordingly and get better at it. So that was my first thing. The second thing that I started to do is that I started to be really honest with myself when I actually when I was working too much.
Because there were times when I was really just too exhausted, and I could no longer process information. And I had a feeling of like I had to keep on working in order to I don't know, be worthy, I guess I don't know. And so that's that's where I was thinking like I'm looking at some of the amount of times that I was working all day. And I'm like, why does it feel like I still need to work more, but I've hit a wall. And then I realized it is my right to be able to allocate the time for myself. And it's okay for me to be done after and as of today. I've made it around six hours a day and I do I do work on weekends. And when I work on weekends, it's not what I'm I'm doing that as as also margin. As as self care. I've decided to expand my week, every day. But I tend to really step back in the ways that I care for myself. So it's not like I'm constantly working and I don't give myself days off. But then it allows me to have the margin of Having a day where I don't do any work in the middle of the week, just because, right? Because if I give myself days off without finishing what needs to be done, I'm not going to be able to let go. So I just allow myself to spread the hours that I work through a longer amount of time. And I'm able to kind of like add more hours, in different days, depending upon what's necessary in my own head, but I can spread them out on the beginning. So that was one a huge thing. The other thing that I started to do in order to manage my time was to really prioritize my health. And working out was huge.
And it wasn't like, it was just really important for me to do that. And when I started to allocate that for myself, it wasn't based, I'll maybe share with you all what that process was of getting back into a routine of self care and being in I guess, I'm not even sure if being in shape or feeling strong in my body. I think that that's really what it was. Because there came a point when I was starting to feel not so good in my own skin, because of my body's aches and pains. And it was behaving in ways that never had before. And I knew that I needed to kit to get better. And I knew what I needed to do. But I had no, I felt too weak to do anything about it. And so it's actually taken me the whole process, I would say about a year and a half, to get to the point where I am now. And I started with like, little bits, and I'm talking little bits, like walking to my mailbox. And walking back like that was like I had made myself have attainable goals that were that small, incremental to where I feel that I am now. But it wouldn't have started if I wouldn't start it a year and a half ago. So I started to put that stuff in my in my stuff, I was like I will work out here. And I also didn't have preconceived notion, which is what I used to do a lot of the time, which is like, if I'm going to do a yoga class, it has to be a 90 minute yoga class, right? Because that's the way I did it. In the past, I had a 90 minute yoga class. And so I didn't ever consider what if it's only 20. Like that never even came into my head ever. So I broke whatever stories I had told myself that a class that a yoga proper yoga class is 90 minutes long, and then I broke it down into something that I could do, and possibly sometimes just five minutes of stretching, just get your arms up over your head and stretch out really wide. And just do it for a couple minutes. And you're good. Like that was enough. That's like the workout. That was the thing. And I started with those tiny, tiny, tiny little steps. And as I started to do that, that's where I am now anyway, those are the first things that I started in on it. And I held on to just that understanding for a while. And then I stepped into my third thing, which is the one that finally opened things up for me. And it was time blocking. And my ability to understand what that was because what I understood in the past, of what time blocking was, was that you, you put a time block, and then you had to adhere to do that time block when you set it. And again, I told myself a story that it had to be consistent, that it had to be like I was like, Oh, it's just time blocking is just for those for the men who are don't have to take care of their kids who too can go into work and do their own thing. And they can, you know, block thinking time in the morning and then block writing time in the afternoon. And I just was like that is just so not true. You know, I really fought that idea of what I imagined time blocking to be. And so that made me kind of repelled away from the idea of it. But I started to allow myself through a podcast through podcasting, actually, through listening to people talk about what this actually was versus what I perceived time blocking to be
to allow me to experience what that was. And so the last aspect of what that was, is for me to look at my own existing schedule, the things that could not be moved the things that I have to do at that time. And then I started to craft or see the larger blocks of time that I had in between things I was doing and the feasibility of me being able to do Some of the harder lifts or things that took more time in those blocks that I had previously through the day, when I look at my day, and I can go, Okay, I'm super jammed all morning. And then after this, I have, oh, I have two hours. Neat. And then I could plan accordingly that I had two hours in between things, where I can then start to put in those tasks that are going to be the ones that are going to move the needle a little more, or that I would, even if it's not even putting the tasks in there, it gives me full permission to engage with that hour and a half to just work. Because in all honesty, there's many times when I'm working from home, when I hear my kids, or I'm constantly not 100% in the work, because I feel guilt of not doing home things, not washing something not cleaning something not, you know, going in the garden not like it says if there's other things that I need to take care of. And I don't fully let myself let go, because I'm constantly second guessing what my best, where I should really focus. And so when I started time blocking, it gave me sort of a framework permission in my own brain to go, this is work time. This is LC focuses on this time. And then at five o'clock, I'm going to go make dinner. Whereas before, before my time blocking, I would just everything mixed together. And I didn't know when everything was happening. And I would just kind of go, oh my god, I have to go, I have to go to dinner, I don't know if I'm going to have enough time, or it was the opposite, where I would keep going. And then I would look at the time and go holy, whoops. I was supposed to put that in the oven. So long ago, and I did not. Um, so that has been incredibly helpful, I cannot even tell you. Okay, so I'm going to show you my board of how I've started to break this down in terms of like, time tracking and stuff, I don't know if you can see it, you can kind of sorta see it, let's just do this. I'm going to put it like that. And then out to this, like this. I'm gonna grab that and see, I think you guys can still hear me, right? You can kind of hear me. So I'm gonna put this here so that you can see how I've sort of aligned a lot of this stuff. Okay, all right. So part of what I've been doing here is also adding what I do when I plan the week. So I plan this on Sunday, on Sunday is when I sit here, and I do it on a board, even though there is a digital component to this. So everything has a digital component. This is not like in just in a whiteboard. But that just me putting it out here helps me get it out of my brain. And it helps a different part of my brain, kind of get over it. And it also helps me let go of the minutiae of making decisions every single week, which is a killer, it kills me. I cannot even tell you if there was one thing is like if I go on today, oh my gosh, I finished, let's say finish doing this thing. And then I go, and I go, what am I going to make for dinner today? Me Not knowing what I'm going to make for dinner kills me, because it stresses me out. I don't know what I'm going to make. I don't know how to plan it. Oh my god, do we have all the things and it takes me to, like I'm exaggerating, takes me two hours to figure out what I'm gonna make. And so if I do it all on the weekend, then all I have to do is generally look at the whiteboard, I have another whiteboard on the refrigerator that has what I'm making for lunch and dinner all week for the kids. And then it helps me so much because I don't have to think about it. I just go in there and go, Oh, yeah, I'm making that.
So it's so helpful. Anyway, so I did this on the week. And then I add all of my meetings is the number one thing that I write first, every single meeting goes into this, like right away all my meetings are the blue ones. The blue ones are my meetings. And then I put everything in green that is dinner, cooking, cooking stuff, it's essentially dinner, dinner stuff, anything that's house, house related is green. And then I have everything that's orange is like workout or self care. I have gardening as that because it's kind of it works me out and I'm outside and it's all right. So I try to add a little bit of that and I usually don't put a timeframe on that because Even again, like I said, if it's only five minutes, that's all it is. And I tend to also also plan exactly what I'm going to do, even though if I don't do it, meaning, I'm going to do a, I'm going to walk two and a half miles. Today, I'm gonna walk two and a half miles on Sunday, I'm going to do a weight training class on Monday, I'm going to do it, you know, and I write down exactly what kind of workout I'm going to do, even if I don't stick to it. Because again, I don't have to make a decision, I don't have to make a decision, I already made the decision. It's just somebody telling me it's time for you to run your two and a half miles. And then if I decide I'm too tired, or my body's not feeling it, then I switch it around like I don't, I don't force myself. But that way, it helps me very the engaged that I have. And I don't have to do the same thing over and over and over again. So I decide all of that in the weekend. And it's my favorite part of the weekend for me to sit with my thing for like an hour and a half to two hours, looking at all the food that I have looking at all the workouts I want to do, because I'm fresh, and I'm just doing all that stuff. Because once I start the week, there's no timeframe, any of this, I have to go from meeting to meeting to meeting to meeting. So what else is here, I think that that's about it, that's literally what I do, then the red stuff, are the blocks of time that I have the those little red things here, I have this thing here just because but the red things are where I have the blocks, the larger blocks of time when I'm doing things. And that way I know, okay, this is a great time for me to do the work in big chunks, and I just put them in there. At the end of the day, what I've been doing with this stuff is that I will at the end of the day, I will remove things like if something's happening, and oh, I wasn't able to get X amount done today, then I'll just erase it from the board. Or if I've given myself I'm gonna do six hours of work, or whatever. And then after looking at what actually happened, I look at it and I go, Wow, that was not six hours of work that was eight, or that was actually four, then I can go in there and adjust it and then look at the day and look at the reality, it's really hard for me to move from doing a QA into immediately going into work mode. It's really hard for me to do that. So instead of planning, now, I'm going to do a one hour of work time from three to four, I can go It's a 30 minute or an hour of margin of nothing, because I'm not going to be able to start work after that. So I give myself some of transitional time. And that kind of stuff has been really instrumental when I plan my days out, and then they happen. And it didn't happen exactly how I happened when I wrote them down. So that's been really incredibly helpful. Okay, decision. Yeah, I know, Tammy, decision fatigue is so hard. It is so hard. I cannot even tell you. All right. Does anybody have any questions before I go into the last bit of the magic of what's kept me on board here? If anybody if this is helping anybody, let me know. Because I'm like, totally geeking out and there's another layer. So the layer that good. Okay, so the last layer has been
another app. And this one I switched to I'm working with it. But there are two apps that I really love to do list is what I started with. And now I'm working with an app called tick tick. So those are both in the chat their to do list is what I started with. It's a it's it's kind of like a task manager. And ticktick is exactly like to do list. It's another task manager. There's very small differences between one and the other one to do list is a lot more. I feel it's more streamlined. It's more it's more aesthetically pleasing. If you ever want to subscribe to a kind of productivity type blog to do list has a beautiful blog. They do they write the greatest, they really write some really great posts on productivity. And it's also I think, when I read their stuff, it's beautiful. I mean, it's just really nicely laid out. It's my I love the feel of to do list. ticktick is slightly more. It's not as slick. It's not as sort of Mac like it's a little aesthetically it's not my favorite, but it does have other bonus features that I personally like more which are the premium features like, you can write notes inside of a to do list like a to do item. If you have a to do item, you it actually inside of the of the item itself, you can write more in depth notes in it, that support that support markdown, which is what I work in. And that's really helpful, because then I can craft a really lovely notes in there. And it actually supports like task lists in there, they're not in this, it's more like bullet points, like you can support all kinds of stuff in the note itself. To Do List does that as well. But it does it as as comments, they call it comments. So if you have a to do item, you can write a comment on that item. And it looks like a comment, but it doesn't support rich text. And I'm a fan of using rich, rich text is like bold and italic and hyperlinks and things like that. And ticktick supports that in the notes of each of the tasks, mind you, that's super nuanced. But that's just something I really prefer. And therefore I'm using it that like that way. And the reason I like these to to do is and ticktick really work well is because they have amazing extensions. Within I'm sorry, everything is in Mac Mac only, as far as I know, I think ticktick might be in, in PC in the PC World as well, I think. But everything has an extension. So I'm in slack a lot slack is like my other home every day because that's where our teams communicate for both she podcast and Lipson. And there's an extension for every slack message that you have, there are little like three little dots on the right hand side. And you can send to ticktick or send to to do list and it becomes a task on your tax pack. Task Manager. I use another app for to process my email called Spark. I'm just going to share that in case anybody wants to check it out. But I love Spark. And that's where I do all my email. spark is really beautiful. It works for me. Again, it's Mac only, but it also has, you can actually press the little dots on the right hand side. And if there's an email that comes in, and I need to process that later, you can, you can send it over to ticktick. And it becomes a task item right away. And it brings the link to the it brings the information from the email inside of it in the notes section. Remember, we talked about that. So then I can actually look and read the email right there and know what I'm doing. And it has a link directly to the email, just tap on it. And I go straight into the email to see it. So it's got all of these things. And so what I do with the task manager, obviously, I have all my project management in there and do all of that stuff as well. But the key to me being able to do the tick tick, and this thing is because when I plan on Saturday and Sunday, the the general week, as I dream it to be, what I write is I give myself and I don't ever do this for regular to do lists, I give myself do like timed, do things that I have to do would have been a lifesaver for cooking.
And working out for those two things. And specifically, cooking and working out get time things that I'm reminded of. So I'm looking at my watch, because I've been getting the times happen on my phone. And so what happens is, if I'm in a meeting, and I'm in the middle of a conversation or something, I'll get a message and it says, turn on the oven. I have to go turn on the oven. And so then like I will go turn on the oven because I know when I litter it's like turn on the oven for the Indian food, you know and like I write that down and I get and I go Okay, I have to go turn on the oven. Because what tends to happen is I look and then I go, Oh no, I forgot to turn on the oven that takes longer. Or I'll have a reminder where it says, time to cook this or, or take the thing that linger I'll take the chicken out of the freezer or something like that, where I get reminded, and that instantly does it I can go turn on the oven and go back to my meeting. Super easy to do. And it's been so cool. I cannot even tell you how easy it's been for me to cook. Now. When I have somebody it's like somebody telling me what to do. But I plan all of that on Saturday and Sunday. Because I don't I don't have to do it. So I just really quickly added all the two dates on ticktick and then I'm done and if I want to skip it again, this is Clara I'm speaking to you when things go awry, right because we always have the things that go awry. But I sent I set myself though Things that I want to accomplish on the date. And that usually has to do less with work more with life management, it gives me a reminder to do these things. And if am I'm in a point at that time, where it either feels like, I want to change my mind, or it's simply not going to happen today. I just delete the task. So I don't give myself you know, I don't push myself to it. What I whenever I have a resistance to something being reminded, then I question that and see, like, that's probably not the best. But for the most part, now, having worked on this for over a month, I'm think I'm going on six weeks of doing it this way, I can say that the decision fatigue, the, the not feeling the anxiety that I forgot something vital, like feeding my children, which was happening, people, it was how and feeding myself, it was happening. So I made sure that I was reminding myself to do the thing. And I also reminded myself to be very specific, like that whole turning the oven thing, I like turning the turn the oven on for the Indian food, then I knew, okay, we're having Indian food late, like it just gave me all of the information, which I can't keep in my own head. And that helped me get that done for us. And it's been a lifesaver. So Oh, my God, I know what about last minute changes? Yes, exactly. I think I kind of spoke into that the last minute changes with the kids in the morning, what I do is I write them a to do list. I write them a to do list, but it's the same, it's the same. Change your clothes, brush your hair. Here's a note a workbook, like the stuff that we're working in terms of homeschooling stuff, they're working through their workbook. So I make sure that I checked them in the morning. And then I give them the next things right, and I have all that stuff in there. And they can take care of themselves all the way. They have to follow their to do list, they got to do it. And if I don't do that, I pay the price. Because then they're asking me or they're up my nose. And I'm like, No, no, you got to do these things. See your list. And they for some reason they do. It doesn't take me that long. It takes me like a total 1515 minutes in the morning. And I have and again, I have it up on the board in the refrigerator. Now if there's extra stuff that's happening with them, then I do then what I can do is I can look at this and I can go What are the things that need to be moved over, then I'm cool, re aligning everything else. But I'm not super stuck into what I have to do. I'm going to say one last thing here too. And that really depends on your kids. Because weirdly, my kids also like to do well. They don't like to do the to do lists. But it gives them a framework of what they have to do. And if they see it, they have expectations. Now, when they wake up in the morning, they have these things to do. And they are able now to manage themselves. I wanted to take a picture of them.
They actually are starting to do the things that I asked them to do without me asking them to do like going outside and playing weirdly. I wanted to take a picture of them because they were just outside the window and I'm like, Oh my god, they're playing by themselves. I didn't tell them to go get some exercise. And that's been doing because I've been establishing that in the morning for them. And I only do the things that are going to be the least amount of work for me to do that. So if something takes extra time, I make sure that I really put in the time. There's something that has been weighing on me my my daughter, well, yeah, they want discord accounts. And my little one once a YouTube video account, like she wants to have a YouTube channel. And I refuse to do it because I have to do the research and I haven't been able to do the research and she's been hounding me and I feel so bad. Because I have to do the work. And that's a lot of work. For me, I feel and I haven't done it and I feel extra anxiety around that. Anyway. Um, so let me see. I've learned so Claire says I've learned that I tend to underestimate the time something will take me in over plan. Yes, this is all very helpful. Yes, for sure. I totally do not over plan. But here's the thing, you have to have an extra like this is one thing that's been really helpful. There's another list on the side here all the way to the right, we have a list of the things that need to be done. If any If there's like extra time, because what I have found is that usually when there's extra time, I waste the crap out of it as in like, all of a sudden, I'm scrolling through Twitter, and I didn't do anything. And I'm not saying I'm supposed to be doing an active, but I have laundry that needs to be folded that I've keep forgetting because I lose track of what the next thing is. And like I said, decision fatigue is really hard. So if I just see Oh, yeah, laundry, I can just come and do it. Instead of remembering what are the things that I need to do? That's way too hard. And Tammy, you said absolutely. Things often take me much more longer than I think they will. Yep. And then so time tracking will help you realize how long things actually take. Right now I'm planting I planted the garden, and watering the plants takes a lot longer than I thought. So I have to slot an hour for me to blunt to do that when I thought it was gonna be like 20 minutes. So now I know, to keep us everyone should have an assistant. Yes, I agree. All right, I have gone over five minutes. I hope that this has been helpful for everybody. If you want any follow ups I know like Lena, you I didn't think you were gonna get this kind of this kind of a thing tonight. And she's falling asleep. She's like, What is she doing? I don't want to be planning today. I didn't let anybody talk. Alright, let me know if anybody has any other questions or any follow up for some of these things. And I will, I will do so. And I will test some of these things. Let me know if you learned anything from this. And hey, I'm always open to any new things that come up your way. So thank you. Thanks so much, Tammy. I'm so glad and Clara and Lena and teary. And Karen.
Thank you. That was great. I'm always working on different systems. And so it's always helpful to do like working for someone else. Yeah, right. Absolutely.
Yeah, I have. Yeah, I have so many thoughts. I should have like a Of course, I should have another podcast. Haha, of course you should, in your spare time stations about these things. Right?
Not until you get your daughter's YouTube channel. I know.
anxiety, I can't
even Yeah, it's hard when something comes into the mix that you know will take a long time. Yeah. Because you, you've planned all this out, I think what's the hard part? When I see what you're talking about? And I totally get it, I think the blocking is so key because it also takes the questioning out of what should I do with this period of time. But inevitably, something comes in like a call, like, Oh, we should plan a party for so and so you know, we should do this, we should do that. And COVID helped with that a little bit. But the world is opening back up again. And you know, you it's the unexpected things that are part of life, that don't always fit into those boxes. And when you said, um, you know, if I don't have time for it, then I cross it off. But the problem is that that thing that needed to be done, there still needs to be done. Oh, yeah, you said something in one of your last podcast that rang resonated so true, which is we spend a lot of time coming up with our plan and having our meetings or journaling or whatever it is that we're planning, but you still need to actually then make the time to do it. The do the thing. And that is so hard. Yeah.
And it's and then also the the part of it that I that I agree with you on and the thing that I'm working on now is the little bits in the way that I got the whole fitness thing going again, little boys is important. It was because of the little bit right? Yeah, I was able to just gonna go to the mailbox. So right now though, it's like whenever I have that chunk of time, and then I see like, I have a whole like process. I have like this whole series of a blank podcast or initiative that I started and I have this incredible amount of interviews that need to be done. And I can see the initiative. But whenever I see the two blocks of time that I have to do that initiative I go
to do that's actually my question for you that Yeah, but it was too I didn't even know how to ask the question. Yeah. You know, you're trying to, let's say, plan, a podcast episode. And you're thinking of all these things that you want to say, how do you, I mean, I understand create an outline, and all of that, but like, you sort of want to create a flow, you want to create a little bit of a story you want to any quick tips that anyone might have to say, this is what I do when I've got a firehose worth of information that I want to stream into, how do I decide what I'm just going to talk about this episode? Save the rest for another time, right? It's a good way to weed through just like you're talking about, I have all these ideas for this initiative. What do I do this first minute of this first hour when I sit down? Yeah, how do I decide what to do there
and you can add to me So what I'm what I'm working on, is that I was gonna reverse engineer what I did with the health thing, where I wasn't like, optimally, you know, worked out four times a week, so at least three hours a day, you know, 30 hours a week. That's like, that sounds like that's like a lot. Right? And and have it be varied and use, like, I had like ideas, because I had been in the industry for so long. So I what ended up happening, it was that small little thing. But in order for me to figure that out, I needed to have that weekend, time to figure that out. So that's my next thing is to be able to, and this is what I'm hoping for and demanding, is that I need to sit down for an hour, and just figure that out for yourself, Tammy, like, don't think you're gonna do it now. But go like, what is my process? What would what's the end product? How do I reverse engineer that? What are the first little steps that are going to get me to that thing? What are the small little tasks that I can do in order to move forward? So for me with the podcast initiative, it is instead of going like, Oh, my God, I have to work on that. It's me going, listen to the first five minutes of the first interview, and look at the transcripts, and process that period. That's it, right? Because that's gonna, that's a small little chunk. And that's my first step, to start to go through that first interview, the first 20 minutes. That's it. And then that actually helps me because then I started the process. And I think in doing it, then it's gonna go, Oh, I see, I can create this or I can start to process that or that my next step is to write the blog post for it or something like that, you know, I'm not sure yet. But I haven't taken the time to really work through the visioning of it. And that's what we need to get through the versioning of it for ourselves, in order to that takes time. And we don't spend enough time to do that. So that we can break it down and start to really feel strong about it. It's sort of like, Is there anything that you do really well, that you can immediately get into and go? Oh, I know how to fix like cooking or growing something or folding law or doing your laundry?
I'm sorry, you're washing the dishes? Yeah. Okay. Go right with washing
the dish, like, I mean, there's everybody does it weirdly, right? Because my, my husband loves to put everything inside of a tub. And he soaks it all. And then he probably and I'm not that person, I totally do it differently.
I grab the dishes on top.
But you know, which works and how you put them where they go. But there's a process to it. And I think that the reason he does that is because that helps him do the dishes, he puts it into a pub, that thing, he puts the water in it, he soaks the things because there's a reasoning of how that works for him. It doesn't work for me. It takes a lot more time for me to do dishes that way. Thinking about getting the tub will stop you from washing the dishes. Right? The resistance to getting the tub. Yeah, yeah. But that but again, that's for, for me, for you. Yes. But for him, it doesn't. So for me, that's what I'm saying. It's like, what is the thing that's going to help you remove that? So if it's like not using a tub, and just like what would be the first step, okay, but you need time to sit down to do that before you do it. And that was a huge change in my head. When it came to I thought when I was planning I was also doing. But when I'm planning, I'm planning. That's all I'm doing. I'm not doing, I'm planning. And so when you do that whole thing, like how do you break this down, spend time just breaking it down, and slowly do it slowly do it and then you'll start to figure it out. I need to do that for myself too, for some of these things. Because when I do do that, then you can put it on your task manager, because then I will just get a notification. Time to do your show notes. Oh, okay. But I've already done the work. I've already done it. Right. And then it's like, oh, artwork, and then I just get a notification. I have to do the artwork. I can just do it. And then it'll get done. But before I planned it before I saw all the bits that needed to be done. I couldn't do it before.
Does that make sense? It totally makes sense. You just sort of basically you grab this you grab that you do this, you do that but there isn't enough of an order to it. Yeah, I mean, the way you described it was I could totally relate to it. I always feel like I've got this tree with all these things that I need to do and I'm just sort of grabbing the thing that I couldn't get yeah falls on me. You know so I think we all
it's nice to know we're not alone right?
Oh my god. Yeah. Anyway, I don't want to keep you guys I'm planning Yes. Look at this. You were going to sleep I have just one last thing before we finish the one of the things that ticktick does that the US doesn't do which is really neat. Is that you can mark things done a little bit? You know how like, you usually like you're not done with it, you started the task, but you didn't really do the whole task. Like right now we're processing speaker submissions for the podcast. And that's something I have to do, but I can't mark it done. But I work on it almost every day. But I, but it feels really weird for me to for it to keep on coming up on my task list. And I can't get it done, because it's still being done. And I'm not going to be done anytime soon. So it's neat, because tick, tick, you can crop, you can mark it done a little bit like you can move the little line and it's a quarter done. And then you can do another and it's a half done, even but you can see it so you can you feel like you're marking something done, even though it's not bad. So I like ticktick Oh my god. Anyway. All right. Thanks, all I got very hot. Very excited. Thank
you. I want you to know I use the to do app through Microsoft. It's also very good. Oh, good. I like it a lot. You might because you can write notes you can put in if you in your task. If you put a hyperlink in your tat. If you like a hashtag in your task, it turns into a hyperlink. So you could actually touch that hyperlink in all of your tasks with like, if you do hashtag she podcasts, yeah, all your tasks. But when you touch that hyperlink, all of your podcast tasks will line up for you and you'll be able to see them. It's pretty cool. Actually.
I love that dude. Yeah, so so many of these little apps are so I know,
but I like the tick, tick, tick tick thing is basically right. Thank you very much.
All right. Well, thanks for sticking it out with me.
Thanks for sharing your innermost secrets with
good bye bye