1:07AM Sep 15, 2020
So, so let's take three big breaths one more time.
In through our nose and out through our mouths.
And just think this is a quick and relatively easy exercise just to bring us sort of to that mindful state quickly. Also give us time just to decompress took about three and a half, four minutes. We need to be aware that in the times we live in and not just in these times it is the the times that we're in that being able to gather ourselves and take a deep breath and fully engage in a meeting or a session that we're attending is really important, there's value for you to be in the session this evening and your voice is also a value so we definitely want to have the best of all of us. So I want to thank you for participating in my little five senses.
Hopefully you didn't notice or
see too many things around the house, or that where you're sitting that you need to fix or to work on, but you never know. All right, so we're just going to move right into some of our actually hold up real quick here. We have our folks with us this evening we do have a quorum. So we're able to go through our VIP order and do a little bit of business before we move into the presentation. So, before we do our public comment we're actually going to have folks look at tonight's agenda. And then if we could get someone on our VIP committee to make a motion if there's any changes they want to make to the agenda or make a motion to approve the agenda.
That would be great.
So take a second to look at it.
Okay, so to
principal of Mr. Hogan made a motion to approve the minutes.
Do we have a second
principle principle Castro made the second Vish made the second vitiate he made the second Thank you Vish. And then if we want to look at really quick, want to look at we did not approve our February 3 minutes from that last VIP meeting we had in person. So if you could take a look at your February 3 as well as your August 24 VIP minutes. If you want to take a minute to look at those a minute to look at those minutes if you want to look at those minutes. we would need a motion to either make adjustments or changes or accept the minutes and a second. Yes
or no. It is in
Do you have anybody wants to make a motion Deborah.
I must I must.
Okay, just looking for my VIP members here.
Do you have a motion number.
So we have.
Christina Castro made a motion to approve the minutes. I'm just checking with Deborah for a second you have a second Deborah,
you have a second. Oh, my dear Christina and Maria Christina is second, third, so the minutes are approved for February 3 and August 24 for the VIP sessions that we had. Excellent. So now we'll open it up for public comments so in public comment. You may either choose to use the chat box to put your public comment in or let us know your name in the public comment in the chat box and we'll unmute you or you can unmute yourself and make a public comment public comments are two minutes maximum.
So I'm going to go ahead and open it up for public comment.
Do you have any public comment Deborah.
All right, so we have no public comment.
So we will transition into our agenda for this evening. The first thing we just want to review was that we let in our last session. We talked about the learning continuity and attendance plan for San Jose Unified. And we talked about the differences between our, our previous El Cap and what this one was so just to let you know that we did that work. Our auditor Veronica Lara presented the information as well, and as kept a log of the questions and responses to those where we are right now is that we had a public hearing last Thursday at the board meeting, meeting on September 10. And now we have another regular board meeting scheduled on September 24 so you can definitely listen to the board's interaction with the learning continuity and attendance plan on September 24 at the regularly scheduled board meeting.
So now we're going to move into
tonight's presentation with family engagement family engagement is one of our nine components of the voluntary integration plan in Santa Fe unified.
It is a.
The past title is parent training and involvement. And this is a large component that came out of our, our deseg lawsuit and working with our families and so it's extremely fitting that our parent liaisons are here tonight because we're actually going to reference them in our presentation. So we want to really focus in family engagement on having two way regular reciprocal meaningful communication that supports families and supporting their students. And so, we're going to talk a little bit tonight about what we've done in the past and some of the things that took place last year, and get some feedback from you that are here this evening with us to see maybe going forward what other topics or ideas or thoughts that we may want to include with our family engagement office. So last year we offered with families teachers, counselors parent liaison and children, a variety of opportunities we have family university that focuses on leadership and transitions, so transitions from fifth grade to sixth grade elementary school to middle school, middle school to high school are attended, often by our principals that work at our school sites and they as well present on what families can expect with President with those transitions. We also offered ESL classes to focus on family's needs communicating at the school and within the community and support the language acquisition as well of our with our families, raising a reader. Parent project in Spanish, which this year we're excited to offer the parent project in Spanish and English. And this focuses on providing families with strategies on how to address really challenging times of adolescence, drugs absenteeism gangs alcohol, the avoidance of school and those pieces so we'll talk a little bit more about that. We had a leadership series that took place. College aspirations, which is really where we begin in elementary school with the conversations geared towards college, and parents understanding, sort of the process and the pathway for students to receive, not only college but post secondary opportunities. We had two of our school sites that were able to show the, the film Nx, which was a documentary about anxiety. And then we did work with the Office of immigration relations. So our parent project, we have loving solutions also that we'll talk a little bit about and then we also had beginning computer classes for for families.
So I want you to think about.
And I'm going to put the list actually back up I want you to think about all of these things and I'd like you to use the chat box this is going to be our way of communicating to share. If you attended one or more than one of these sessions so if you just attended Family University, you might want to type in family University if you did a couple things on the list ESL classes, a college aspirations, go ahead and put all of those in the chat box, just so we get some ideas of where what folks attended last year.
So we have family University in here.
So go ahead and take a couple minutes and we'll get the chat box hopefully filled up. Family University.
Excellent Office of immigration relations Family University. Oh, excellent prior role as a dcac supported college aspirations a pioneer excellent parent project raising a reader ESL Family University. Good.
Good. So we have folks that have attended one or more than one sessions here, which is good, all of the sessions are great and so it's good to see that people are engaged here. How many of you, if you just want to put in a. I don't know if there's any characters here I would just want to know how many of you shared one of these sessions or told other parents or family members or guardians about one of these sessions, just put in a why for yes or an end for now.
I often say that we count on you as the folks that are out there in the field each day to share any information that you get, I used to often challenge the VIP committee to share information with 10 parents back at the school site or 10 parents in the neighborhood they're in the more people that we can get attending and get feedback from the more that we can create sessions that continue to meet the needs of our families. So we think about moving forward and this year.
Let's think about what we have to offer
in this sort of virtual world so we have our parent liaisons right here that meet twice a month with Veronica. We have parent liaisons at 21 of our school sites and hopefully going to finish those finish up the the vacancies quite soon. And that work is really to try to focus on what the needs of the families and the parents are. So it's extremely important that you know if you're at a school site if you have a parent liaison who apparently is on is. And if you are at a school site that doesn't happen to have a parent liaison It doesn't mean that you can't access everything that's going on, it just means you may go that through a different way through an administrator or a counselor. So our parent liaisons are here. One of the services that we're going to have so we're going to talk in the next few slides about specific services. So, this services uplift Family Services. And so, sorry about that. This is September 17 from four to five o'clock and you'll see anytime that we have the introduction of a service or anything going on, there'll be the number for the family engagement office with a extension so 535640 for extension 14324 and uplift is one of our partners that offer services for families and students and these can range from crisis services mental health, basic needs parenting skills support groups. In September, they'll sharing, there'll be up on this date on September 17 from four to five there'll be sharing what services they have to offer and they'll show share some tips on how to deal with the stress that their feet were feeling as we understand it, we know a lot of people are under, under a lot of stress working in our own jobs and in teaching as well at home supporting our teachers at home with our own students. So uplift wants to talk
a little bit about that,
plus the variety of services that they will offer. So go ahead and you can either send an email directly to actually you call the number, 5356404, with the extension and you register and then you'll get an email with invitation to get into. So that's one in English and in Spanish. The next one is parent project. So, I'm going to move to the English slide for us the parent project
is pretty transformational when you talk to the parents who have attended it as a 10 week series we know that it does start tonight. It's six to nine. So the English session starts tonight there from six to nine. The Spanish session started already on the 27th of August. They go for 10 weeks and it's three hours at a time, and it is. It addresses really some of the more challenging topics of adolescence, how to avoid arguments and fights with our children how to improve school attendance, how to prevent and build some awareness around drug, alcohol, usage. So if you're interested again you can call the number to register with this so it's the same number as we had earlier. And once you register you'll get the information back to attend the sessions. So it is 10 weeks, folks that have attended this session that have graduated from the session and come back say that it is transformational in building their relationships and repairing their relationships with their children. So just a great. Another great resource that you can take advantage of. The third one is Midtown Family Services. So Midtown Family Services is an agency that offers different types of programs. This year we're going to collaborate with them and they're going to focus on assisting low income families with rent, utilities and the purchase of household items. Okay so this one is a little bit different focus the basic needs around rent, utilities and household items. So, you can call in or you can if you know someone you can pass this number along to someone and get them connected with Midtown Family Services. There's two folks that they can talk with, but if you call Elva in our who's our office receptionist for family engagement. You can share the information and then the families will receive a call back from Midtown. Okay, so if you know of a family that that you're aware of go ahead and reach out to Elva get the information as much information as you can. And then Midtown can reach out and help provide that support. So those are the supports around rent, utilities and the purchase of household items.
Then there's the parent project Jr.
and this is the parent training program designed specifically for parents raising strong willed elementary aged children ages five to 10, years old. Again the same number the start date is October 7, it's 10 sessions. And the October 7 session is the English session it'll be 10, and then October 20 the Spanish session starts. So again, 10 sessions, it's the junior version. Parent project Jr, also known as loving solutions for elementary age children I especially enjoy the line that says strong willed elementary aged children. And I'm smiling internally because perhaps I will register for this class with my two strong willed elementary age children. And I think Hilda's on here to tell this our parent liaison at Lincoln High and all three of our children in the same class so maybe we can talk after this Hilda. All right, so these are some of the projects and services that we will have that we work with organizations that we work with.
In San Jose Unified to support our families.
Just, and I think it's a really good opportunity you know if you're a parent liaison sitting in this meeting you can reach out to families and parents, but you also in the conversation of figuring out what be going what's going on for families in your, in your school site you're able to reach out to maybe a family that's not connected through a school site council or a lack or maybe just just feeling a bit isolated so if you know of anyone. You can also send those names up to family engagement and we can we can have folks reach out to them. Then we have our college aspirations again this is our geared towards our elementary school age students discussion around those aspirations of college, some of the themes are reclassification and why that's critical and needed academic skills, how to pay for college and the benefits of college and I think it's never too young to start talking about college for our students and understanding the system, and knowing that we have to tear down those barriers of getting toward getting to college for all of our students. So that's another great one there's three sessions there October 7 October 14 and October 21st. So, if you have the opportunity for to get families involved with that it's another great way to get them involved.
And we have our family University.
And we have our first family University coming up on November 7. This is where we have again it'll be a virtual session and this is where we focus on leadership that ranges from learning about different committees and how to get involved on campus and give you the tools to be an empowered leader and parent to advocate for children so how to get involved in school we often see traditional traditional meetings like a school site Council, or we see a see lack or a parent teacher student organization like a PTA or PTSA, but there's a lot of ways that you can be active and empowered within the school and know how to have conversations with the teachers and the administrators and be able to help support your student. So we have one question in here so many allow get back to your question I'm going to take that one down and we'll come back to that one around college aspirations. We have ESL classes. So our ESL classes will begin on January 19 so they'll begin after the first of the year. And so family engagement office puts those on they used to be at different campuses we'll see what after the first year looks like and what those classes will look like. And here's a real exciting one. Veronica Lara manager of family engagement is reaching out to have informal conversations with families, to try to identify their needs, in groups or as a whole. Often we hear from our folks that sit on our school site committees, but she really wanted to reach out and hear from as many people as she could on campuses. So she's working on that she has one coming up, I believe this week. The goal she has them in English and in Spanish so you can see the number is here again the 5356404 with the extension or you can email her directly at VC Laura at SKU sd.org. And the goal with these conversations is to build capacity with the parents that are reaching out and participating in the discussion, just as is being done with parent liaison So, you know, again, the more parents that reach out and understand and learn how to do something, the more likely they are to share that with someone else, and it's just a great way to engage with Veronica so it's just some really nice time with Veronica and small group of people, to build our own skill set our own knowledge and our own capacity so those are available as well. Through Veronica so if you shoot, if you send her an email or give a call and leave a message or leave a message, give Elva message that you want to attend one of those they'll reach out to you and you'll be able to get the get the link. All right, so we're going to do a quick check in here because that's a ton of information.
And those of you asking questions in the chat box I'm going to jot those down so I can get those specific answers for you. And so I want to check in, if you think about the different activities and sessions that we have going on this year. Let's go ahead and use the chat box to maybe put in one or two that we might be thinking of attending or already know we're going to be participating in. So I'm going to model that I am definitely going to reach out for parent project, Jr. and I'm going to say because I love this line for my strong willed elementary students. And I know that meeting is going to be that first session is going to start on October 7 for English speaking families, which would be me. And it will start on October 20 for Spanish speaking families.
Go ahead and take some time put it in the chat box and I'm getting some questions here.
And I really want us to focus on I want us to think about. We have this service I don't want us to forget this one in the midst of getting everything then Midtown family services if we know that there are families struggling out there with rent, utilities and household items. You can reach out to family engagement and leave their information with Elva and we can connect with Midtown and support that family. I think this is really critical. These are the basic needs that need to be met in order for a family to maybe possibly stay in their apartment and all, all of that uncertainty we know rests sometimes with our students and they can carry a lot of that stress with them to school. So, let's not forget about the Midtown one.
All right, so I've got a couple questions for when Veronica comes on because she has those but I will ask her at the end computer classes. Thank you for participating in my chat box here. And now I want to move you in so I'm going to move you into a challenge here. This is going to be the WebEx meeting and tonight we're going to focus on how to download WebEx application and create an account on a smartphone. And the reason I want to focus on this is it's always great to be a calling user but sometimes when you're calling user you can't access all of the features for WebEx and you can't see some of the information that's being presented.
So we're going to go do a step by step and go through this.
So, if you have a smartphone or smartphone, whether it's an android or an iOS. You're going to go ahead and just start looking in their app store. If you have an Android you go to the Google Store I think it is. And you look for the Cisco WebEx meetings. Okay, so you go and you look for Cisco WebEx meetings.
Then you click the download.
Right. So you get a little thing you're gonna click it and download. You have all these happy people excited that they're going to download WebEx.
And then you're going to find the icon
on your screen and you're going to open it. You're just going to tap it, open it up. You have to accept that you review and accept the terms so then you would hit, I accept.
If you already have an account.
You would just click to join a meeting if you don't have an account you'll have to create one and it'll prompt you to enter your email name, last name, and then you'll have to check your email to do the final validation piece on that. So you're checking your email. When you're invited to a meeting, so any WebEx meeting you would receive you'll receive an invitation in the email, and you're checking it with your phone. So they'll, it'll give you a link with a button that says join. And when you press on that email it'll automatically open your WebEx application on your phone. And here's an example. Good afternoon, Veronica. So you'll see start meeting join meeting. This will take you to a screen that will just click join. Once your application account have been set up you'll see a screen, just like this. All right. If you swipe to your left you'll see a list of all the meetings that you have lined up here and it looks like Veronica is busy week here. And you'll see a list of the ones that you're scheduled to attend, and all you have to do is hit start. So if you're. Okay, so we hit start and you're going to come down here and you're going to see your microphone your camera and your Join button. And so we want to make sure if we can to unmute ourselves or mute ourselves turn our camera on or off.
We have to click join to join the meeting.
Then, let's say we're inside of the meeting, and we want to see what else is going on we want to click on those three dots. Okay, so if I click on those three dots, let's say, Shannon just asked me to make a comment in the chat box and I'm trying to figure out where the chat box is I click on the three dots. And then I can find a pop up on a screen that looks like this in chat with everyone, so I can be actually using my phone on a WebEx meeting and participating, by putting a comment or question in with the speech bubble here that says chat with everyone. I say that I'm going to get up my screen is going to pop up like I would be texting someone.
Go ahead and type that in hit send.
And it will appear in our chat box.
So let's say I'm sitting in this and I want to go back to my original screen. I hit the chat with everyone arrow right here the arrow to the left of chat with everyone. And I'll come back to this screen here. If the meeting is over I need to exit the meeting, I'm going to hit the big red button to exit the meeting.
So some of you may already have that, if you could put your if you could just give me your name with a yes if you have it already WebEx on your smartphone.
Well, that's awesome.
I love all these yeses that are coming in.
If you. Oh,
Maria Do you have a question, Maria Gutierrez hand raised. Nope. Okay you raised your hand. All right. No worries, no worries. Would you be able to yes or no. Would you be able with these directions to walk through with 10 other parents how to download WebEx on a smartphone, throw me out a yes or no. Uh no means you might need more information yes you're totally comfortable with it says awesome got a lot of yeses. Excellent. No, and if you feel you needed more support would you need. If you want to write in the chatbox what more support you would need or you just don't feel comfortable doing it either is either way is fine if you need more support. If you need to walk through it again, if you need some one on one time. I had to ask one of the strong willed elementary kids to help me so that's okay.
So one of the things we want to work on is if we are using WebEx is and we have parents wanting to participate in principals coffees. I did we and we often go to principals coffees school site council meetings PTA meetings slack meetings, community meetings, anything that is being driven on the WebEx, the use of the smartphone or the device allows families, parents, students to access the content more than on the phone so just thinking about that, the more folks we can encourage on that they are able to have that direct participation in that.
Okay, so now.
Just want to review our goal of family engagement. So we want to work with identifying the needs that our families have providing tools and resources to be able to support them with their students and best support their students empower our families to engage with the school. And then our students academic academic achievement, definitely, but by parents we know research indicates to us when parents are involved in the education of their student, the student is more likely to do better in school, but it's really a powerful thing when a family comes to the discussion and it's not just the student coming to a discussion of the parent or the family coming to the discussion. So we have things planned for the year with outside agencies to come in and better support and build the capacity of families and parents. But we know also that we will be reaching out and asking our families, whether it's individually or group or apparently is on their doing that of other things that they need to meet their needs to navigate the school system and to better engage with the school.
The goal is always to identify what families need and be able to provide tools and resources that help them support their students. So with that being said, we are going to be transitioning to a new presenter so I am going to stop sharing my screen. And I'm really excited that Claudia is here she's the parent liaison at Bach rock right Connie. Oh,
I have to unmute myself a
couple of the graders. So we're really excited to have Claudia with us tonight. She's the parent liaison at Baccarat right Claudia, and she's going to be. She's going to be actually doing a short presentation but I've got to make sure I can get her on as the host. So do you want to try to share your screen Claudia. Yes, okay.
I can see my screen, sorry. No, no, no,
no, no I okay I'm getting ready to share. No, she's gonna share. Yeah, go to get her name. Give me a second I'll get there. Okay, every meeting I feel I learned something different on here.
Okay. Okay, all
right, get on the little. Yes.
Yes. Yes. Okay, passing the presenting privileges. So Claudia, this is what for me this is what family engagement is all about. And this is what the voluntary integration plan should be doing, we're gonna actually hear from one of our parent liaisons this evening she's presenting. Super excited for that so.