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10/4/23 Regular Session
Unknown Speaker
We're all
Unknown Speaker
here. Yeah,
Manager King
and I like that. Okay.
Speaker 1
Let's go ahead and get started with our business meeting. We will do our Roll Call start down at your end counselor
Unknown Speaker
Norris. Megan Norris
Unknown Speaker
she her. Mike Riley he him Megan Perkins. She heard Melanie Keebler she her Anthony Robbins.
Unknown Speaker
Arielle Mendez, he him. Mark Campbell she her.
Speaker 2
Great and I think Councillor Campbell you have are leaning on?
Barb Campbell
That's right. Then city council would like to thank the Confederated Tribes of Warm Springs for offering this land acknowledgement for us to read during our meetings. We encourage everyone watching to learn about the indigenous people whose homelands we occupy. We would like to acknowledge that the beautiful land known as Bend Oregon, north to the Columbia River is the original homelands of the Confederated Tribes of Warm Springs. the Confederated Tribes seated this land in the Treaty of 1855, while retaining regular and customary hunting, fishing and gathering rights, the one a llama or one spring and Wasp goo or Wasco and the Northern Paiute people inhabited this area in certain seasonal times, that clearly established their prisons. It also it is also important to note that the Klamath trail ran north through this region to the great salida low falls trading grounds. This trade route expanded the impact of commerce between tribal nations. We acknowledge and thank the original stewards of this land is our hope that guests continue to honor and care or this land.
Melanie Kebler
Great thank you, Councillor Campbell. I will just add between this meeting and our next meeting on Monday, October 9 is indigenous peoples day, which is a city recognized holiday a state recognized holiday and has been recognized by President Biden. So encourage people to take that opportunity as you should every day to learn more. We have some resources on our webpage under land acknowledgement and of course the great museum at Warm Springs is important resources. Well, yeah, okay, we're gonna move on to good of the order and the first is a Fire Prevention Week. Week proclamation. Got Jason Walton and Jason cameraman here, my fire department and Kelsey Rodman is going to read the proclamation and then we'll turn it over to you offer some remarks
Speaker 3
on Fire Prevention Week 2023, whereas the city of Bend is committed to ensuring the safety of all those living in and visiting our city, whereas unattended cooking fires are a serious safety concern, both locally and nationally and homes in locations where people are at greatest risk from fire. Whereas cooking causes 50% of all home structure fires in the US and are responsible for an average of 550 deaths and 4820 injuries every year. Whereas residents should ensure everyone in the home understands the concepts of safe cooking practices. And whereas residents should ensure they have working smoke alarms in their homes alerting to danger in the event of fire in which you may have as little as two minutes to escape safely. And whereas working smoke alarms cut the risk of dying in home fires in half. Whereas Ben residents will make sure they have a kid free zone of at least three feet around the soap stovetop, and areas where hot food or drink is prepared or carried to prevent burns and whereas been Fire and Rescue is dedicated to reducing the occurrence of home fires and serious injuries caused by cooking through prevention and education. Whereas the mission of Ben Fire and Rescue is to prevent deaths, injuries and property loss resulting from home fires. Whereas the 2023 Fire Prevention Week theme cooking safety starts with you pay attention to fire prevention effectively serves to remind us it is important to practice safe cooking by keeping anything that can catch fire away from your stovetop. Therefore we the City Council of the City of Bend do hereby proclaim October 8 through 14 to 2023 Fire Prevention Week. And the mayor urges all the people of bend to practice safe cooking to prevent fires in the home and to support the bonfire open house event on Saturday, October 14.
Unknown Speaker
Motion to approve this proclamation.
Unknown Speaker
All right. Moved in seconded all those in favor. All right. All right. Thank you. Go ahead.
Speaker 4
Thank you so much for having us today. Appreciate the vote of confidence. Obviously fire prevention and public safety is a top priority and very near and dear to our hearts. So we really appreciate your time and your support. So if you can attend the event on the 14th that our North Station from 10 to two. It was a great turnout last year and a lot of good public input. Appreciate all the people who want to show up. Great, thank you. Hey,
Unknown Speaker
thanks for being here tonight.
Unknown Speaker
All right. Yeah, all right. Great. Thank you.
Unknown Speaker
Hello here and take a quick picture.
Melanie Kebler
All right, we have a second proclamation which is the walk to end Alzheimer's proclamation and we have Jen chance here. If you want to come on up to the mic.
Unknown Speaker
Sure. Yeah. I'm gonna get you another chair.
Speaker 5
I would like to read this if it's okay with you. I'm in honor and in memory of my grandmother, Marie dijeron. Whereas Alzheimer's Disease is a progressive neurodegenerative brain disorder, which robs individuals of their memories leads to Progressive Mental and physical impairments, and to which there is no cure. And whereas Alzheimer's disease is a top 10 leading cause of death in the United States, and more than 6 million people of all ages have Alzheimer's disease, including more than 69,000 and Oregon. And whereas family and unpaid caregivers bear an extraordinary burden in caring for loved ones in 2022 alone. In Oregon alone, 168,000 family members and friends provided 317 million hours of unpaid care. And whereas the Alzheimer's Association is the leading voluntary voluntary health organization in Alzheimer's care support and research whose mission it is to eliminate Alzheimer's disease and other dementia through the advancement of research. And whereas the city of Bend recognizes it is critical that we continue to grow concern and awareness of Alzheimer's and support the efforts of the Alzheimer's Association to realize our collective goal of a world without Alzheimer's and all other dementia. Now therefore be it resolved that We the undersigned members of the bend City Council in the state of Oregon hereby recognize the 15th day of October 2023 as walked and Alzheimer's Day
Unknown Speaker
to approve certain properties.
Melanie Kebler
All right, moved and seconded all those in favor Aye. Great. So if you want to if you want to speak make sure the microphones in front of you and just introduce yourself so we definitely work.
Speaker 6
Thank you. Thank you so much, Mayor and councillors. We are so grateful for you inviting us here tonight and proclaiming October 15. As walk to end Alzheimer's Day. The Alzheimer's Association is leading voluntary health organization in Alzheimer's care support and research. We're incredibly proud to be the leader in the fight to end Alzheimer's and all of the dementia. But that takes a community together to make sure that we are here to provide support through free programs such as our support groups and education programs. We have a 24/7 helpline available, and we have a wonderful website@lz.org that are available to make sure that folks have support around the clock and that they know that they're not alone on this journey. And we couldn't do that without the walk to end Alzheimer's. So that's our largest fundraising event to raise the funds and awareness for Alzheimer's care support and research and yeah, here in Central Oregon, it is happening on Sunday, October 15. And we invite the whole community to come out and join us. It's a really moving day so many people are are impacted by Alzheimer's and other dementia as we know Yeah. That there are 69,000 Oregonians living with Alzheimer's alone. That those are people that have been diagnosed there are many others that are going through it that are struggling to get a diagnosis and struggling to get support. So we want to make sure that we're showing up for both people that are living with Alzheimer's and other dementia and their care partners. And yeah, we're just so grateful that you are here to recognize and give voice to all of the people that have gone through this journey and are currently going through it. And I'm joined here today with two of our amazing volunteers. Jen chance and Valerie Chris and they are both going to share a little bit about why this matters to them as well.
Speaker 7
Thank you. I lost my dad three, three years ago to Alzheimer's and it was heartbreaking for our family to lose them little by little in the course of this devastating disease. And I just I walked because I wanted to volunteer in our community and this organization just spoke to me and I really have learned that sharing our our experience with the disease helps all of us. So I'm really grateful to have this. The Alzheimer's Association be recognized today.
Speaker 8
Thank you. Thank you Val for that and Caitlin Bradley. Thank you so much for sharing us and I also want to take a moment to thank Mayor Pro Tem Perkins for reading that proclamation for us in honor of your grandmother with a special opportunity that we we don't take lightly so thank you so much for that. Again, my name is Jen chance I'm the Community Engagement chair for the Central Oregon Washington and Alzheimer's and we just want you to know how humbled and honored we are to have been invited here today. And to have this proclamation read and not only to have agreed upon and read but to have it supported by a community that collectively recognizes the detriment caused by Alzheimer's disease and chooses to take action action that proclaims and observes October 15 does walk to end Alzheimer's Day as we come together as a community for the community. I think you as a member of the walk to end Alzheimer's planning committee but I also think you as a daughter, a daughter of a blind and compassionate a goofy loving dad. My dad Jim was diagnosed with Alzheimer's at the age of 58 and he became free from Alzheimer's at the age of 66. My mom Audrey and my Uncle Scott or his full time caregivers. Alzheimer's robbed my dad I have so much for so long, and it robbed our family and the time that we had together. So I know firsthand how important the walk to end Alzheimer's is how vital it can be for families fighting Alzheimer's disease. The walk to end Alzheimer's is oftentimes the first introductions families have to the many resources that the Alzheimer's Association provides. For me it was also the first time I realized that my family and I were not alone in this devastating
Barb Campbell
disease.
Speaker 8
It's also become a beautiful way to honor my dad, who he was and what he went through. To honor my mom and my uncle as dedicated caregivers but also to honor myself in my grave. And also especially exciting tonight. It is an honor to it's a way to honor the community, the community that we walk with and whom we work together alongside with everyone like you to ensure that families know that their stories are seen, heard and valued that they know they are not alone in the fight against Alzheimer's. As we've already heard tonight, there is no cure for Alzheimer's yet. This also means there are no survivors of Alzheimer's yet. I like to think that Alzheimer's and hope have a lot in common. They are both extremely unrelenting and so
Barb Campbell
are we.
Speaker 8
So thank you for sustaining hope and taking action to create a world without Alzheimer's within our community. We will continue to walk and proclaim on the 15th and we will serve as that unrelenting hope until Alzheimer's is no more. Thank you so much. Thank you Thank you
Unknown Speaker
Sure.
Unknown Speaker
All right.
Speaker 1
Look at me 123 Thank you
Unknown Speaker
Do you know if Mike the nurses, I don't think that's here.
Melanie Kebler
Oh, could someone grab him real quick? I'd like to actually without objection hopefully move one item up because Mike's got to go a little later tonight and I want to talk about the Deschutes Basin. Let her know I want to move that up into the order. That's okay. Sorry, Mike. Just thought we move that up to accommodate your schedule there. So I had previously forwarded that letter that the Central Oregon City organization had drafted this week about the groundwater rules. So hopefully everyone had a chance to review that. I just wanted to make sure before signing that, that any questions were answered by counselors. Everyone feels comfortable signing that Mike has also suggested we might set submit a separate letter just outlining city of Ben's particular concerns. We are in a little bit different situation than some of the other cities in the basin because of our surface water source. But if everyone's okay with that, I just want to make sure to discuss that get any questions answered. Now before we sign on any questions or concerns from anyone at this point?
Mike Riley
No, we I have some questions that we did. You answered some of them for me via email. I think my understanding is we're basically asking for some more time and some more consideration for the dynamics of individual basins, right and the science and sort of how our basin works compared to other basins and not something that's one size fits all across. Essentially what
Unknown Speaker
creativity stated myself.
Melanie Kebler
Yeah, and I think we remain committed to water conservation as a community right. And we are going to continue to do all of our individual efforts there but it is a basin with a collective of people that use it and want to care for it. So I think advocating for us is the right thing to do at this point. And hopefully we can work collaboratively with the agency to get some rules that make some sense and work for everybody. So
Speaker 9
well resulting some additional conversations more work here over the next few months and we can keep counting updated on our progress. Yeah.
Melanie Kebler
Thank you. Okay, great. Thank you for accommodating that council so that we can send mike on its way.
Speaker 1
Thanks. I'm looking forward to the walk the hiking riding. Yeah, who who's done the
Melanie Kebler
watershed? Hey, look, we got Yeah, it's an opportunity. It's a great opportunity. And it's really neat to go back there and see exactly where our water comes from. So thanks, Mike.
Barb Campbell
Will anyone happen? travoy
Unknown Speaker
Yeah, can we turn boy up there.
Melanie Kebler
All right. You should figure out how to do that. Okay, great. Okay, so that's our last good of the order items. So we'll move into the visitor section. I've got a few people signed up here. We also have our callers on Zoom Sign up now and indicate if they're going to do public comment we had zero people indicate that today that we'll just be doing the in person commenters. For people who are commenting tonight. This is a time for relevant public participation in comments on any issue of city business. It should not be used to testify about a quasi judicial land use matter or an item that's not a public matter or to testify on a matter that has been or is scheduled to be heard by hearings officer or to provide additional testimony information on any matter after the official record has been closed, or any matter that's been subject to public hearing. If you are here for a public hearing, I'll call you separately. We don't have any public hearings tonight. So that doesn't apply. We also have council rules about decorum This is meant to be a place that's welcoming for anybody to express their opinion. And we want to have an atmosphere of mutual care and respect. Commenters should address the council as a body not individually and this is not a place to level personal Attacks, Threats, disrupt the meeting, use obscene, vulgar or discriminatory language or discourage anybody else from participating. If you're breaking our rules, I will let you know I may stop you and may forfeit your time. I don't think we're going to have any problems with that tonight. So with that, we'll get started. Annie Goldner, come on up to the table. This little gadget here is your time you have two minutes. You can have a seat right in front of the microphone please. So we can pick you up and it will be green to show you that you're still okay to get going at 30 seconds left it will turn yellow which means wrap it up and then read will be your time is up and also jumping know when your time is up. So please feel free to introduce yourself in state whether you live in the city of Bend before we get started. Okay,
Speaker 10
good evening councillors and city staff. My name is Annie Goldner. And I've lived in Bend for 22 years. I am here tonight to impress upon you the most critical use of tough please make streets safer. The safe Street is a roadway planned and designed to consider the safe convenient access and mobility of all roadway users of all ages and abilities. Complete Streets projects improve safety for everyone by narrowing lanes and indicating to drivers and cyclists the speed limit at which they should be driving. The goal should be Vision Zero or no traffic deaths in Bend next week as a member of families for safer streets, also known as The auto club I will attend vision zeroes cities 2023 in New York City
Unknown Speaker
all right. No banker time that's okay.
Speaker 10
I don't think I can finish. But my son Adam was killed five months ago in a ride under traffic accident Brooklyn. And I just wanted to ask you to consider that as the number one priority for the debt funds and I brought a photo for you all didn't see you so much. Since my son and the ghost bike. I was visiting him in Brooklyn. And it was the day I was to fly back to bend. And he said I just have to go to the grocery store. And the next time I saw him was six hours later in the ICU dead. So please remember this photo when you're allocating funding. safer streets please thank you. Thank you Thank you
Unknown Speaker
Okay, we're gonna take a breath after hearing that that was very impactful. Okay, so our moss to go. I'm sorry. Yeah, I know. That's super sweet.
Speaker 11
Hey, my name is Sarah Moss and I am with the southeast spin Neighborhood Association. I
Unknown Speaker
live in
Speaker 11
the Woodside court development you'll be discussing tonight is it difficult change for the neighborhood. These families bought homes with the idea that they would be surrounded by residential low density. They love their coldest sack where their kids play safely and we'll be losing this as their street becomes a connector between not road and Country Club. At the same time, we appreciate the urgent and important need for affordable and middle housing and bend and we support and welcome this development to se spent in the neighborhood meeting with Hayden homes that we could go we learned that a sewer extension is planned from broster house through the neighborhood to the new development as traffic and density increases on existing roads gaining the opportunity to move from septic to sewer will be a silver lining for this neighborhood. It didn't come up in the neighborhood meeting but in Monday's bend bulletin we learned that council would be discussing with Sitecore tonight and reading the agenda. We noted that the opportunity to connect 41 existing homes to the sewer extension was mentioned as a key benefit throughout Hayden's application. Moving from septic to sewer is a great opportunity for existing residents and We kindly ask that the council encouraged city staff to help existing neighbors in a few ways. One is to engage in and communicate with neighbors and Sedna around this septic to sewer directly and right away. Right now we're completely in the dark. It's only what we've read in the paper and through your agenda. Confirm that septic to sewer application approval will be accelerated even though the nine one application just passed. Construction is slated to start in the spring and so neighbors need to understand where they stand with this and that the step outs are going to be provided to them. And then thirdly, consider reducing the connection and system development fees. Typically neighbors applied to the to the septic to sewer program, but because of this urgent needs and this acceleration, it's driving the project quickly and so neighbors are going to have a hard time coming up with the 10,000 bucks to connect. We welcome this development and the septic to sewer opportunity and simply ask greater efforts be made to communicate, coordinate and support existing residents.
Melanie Kebler
And yeah, yes, that will be one of our agenda items tonight. And I think you've brought up a couple of things that we can ask staff as part of that agenda item. So if you can stay and watch that. That'd be good. Okay Christy Kimball.
Unknown Speaker
Hi there.
Speaker 12
My name is Christie Kimble. I'm the mother of two teenagers and we live in the orchard district and bend. Both of my kids are extremely concerned about global warming and the fact that our society is not doing enough to address it today. Two years ago my son woke me up in the middle of the night and said I can't sleep. I'm terrified that the world is going to end because of climate change. And the worst part is that there's nothing I can do about it because I will still be in college when it happens. That night, I calm my son down and I promised to work on this problem with him. But he was right, that the biggest responsibility to fix this problem actually rests on the shoulders of all the people like us who are adults right now. My son will still be in college in 2030. And we as a society need to make a lot of changes before them. If we want to preserve a livable future for our children and even for ourselves. The consensus of the world's climate scientists working with the UN's IPCC is that we are in a state of climate emergency. We need to make dramatic reductions to greenhouse gas emissions 50% reduction by 2030 That's about seven years from now and get to net zero by 2050. Just to have a chance to keep warming to a reasonable level that will give us an opportunity to have a livable planet. In 2050 and beyond. These are circumstances we are all going to experience. I'm speaking today for a community group called energize bend, which is promoting home electrification locally. The reason we're doing this is because if you 1% of Ben's local emissions are generated by the fossil fuels we use to power our homes and buildings. Electrifying our homes and buildings is a huge high impact step we can take to reduce our carbon emissions. This is a great opportunity. It's achievable today. So we're working with a coalition of youth and other activists locally and have asked the City Council to take more aggressive action to promote home and building electrification invent. We sent a letter to the City Council on 915 signed by 24 organizations urging you to take action on this issue quickly. You have ambitious goals on the books but we are not doing enough yet. Please take action to promote electrification so that we are not lying to our children when we say everything is going to be all right.
Speaker 1
Thank you. Thanks, Joshua Mooney.
Speaker 13
Hi, my name is Joshua Mooney and I live in Denver with my wife and two children. I similarly want to see Ben join other cities and prioritizing electrification of residential and commercial buildings. To do this, we need to make a plan. Buildings like was recently said as a met over 50% of the carbon emissions in our community. They are the largest source and should demand our immediate attention if we are to meet the goals and the city's Climate Action Plan. The city should take action to electrify all city buildings, work to exist the stock and require electrification of all new buildings to make our community cleaner healthier and more resilient to climate shocks anyone percent of Oregonians could transmit our heating to electric heat pumps now with current grid capacity. Every month, new homes and buildings are brought online that burn fossil fuels to provide heating spaces and hot water and for cooking among other uses. Let's act now and break the cycle. Thank you. Thank you.
Melanie Kebler
That concludes our visitors section. And we will move on to the agenda
Unknown Speaker
consent agenda.
Barb Campbell
No to approve items A, B, C, E and F have the consent agenda
Unknown Speaker
of calling Item D Yes please.
Unknown Speaker
Second, second.
Melanie Kebler
Okay. Motion and second. All those in favor of approving those items except for Item D please say aye. Aye. Okay, unanimous Item D is the authorize the purchase of two new uw 562 Cat utility work machines from Bobcat in Central Oregon.
Barb Campbell
I wonder where we got the funding for those Bobcat for that bobcat.
Unknown Speaker
multihomed Do you want to tell
Mike Riley
man with the answer.
Speaker 4
Good evening again. We have two toolkits in that issue summary. One in which we budgeted with councils blessing and approval of biennial budget out of streets funds, and one was thankfully supported by the NPL. Similar similarly on the agenda tonight as the sweepers same situation. They're one out of our streets fund, one supported by the MPO.
Barb Campbell
Very much, I just wanted a chance to say thank you to the NPO on camera. Thank you.
Speaker 4
Thank you as well. With the blessing or approval tonight we will try to get those as soon as we can. I think those toolkits right now what we're hearing is about a six to eight month lead time longer than we wanted. So we'll get them as soon as we can sweepers maybe around the first of the year that definitely have those as quick as we can thanks.
Unknown Speaker
Emotion on that.
Barb Campbell
Yes, yeah, I move to approve agenda item D from the consent agenda.
Speaker 1
All right. Second, all those in favor Aye. Aye. All right. I'm six.
Speaker 14
I am going to recuse myself from this item as I am a hidden Holmes employee and this might have a financial impact on or it will have real impact on great
Unknown Speaker
you see,
Unknown Speaker
counselor, we'll see you in a minute.
Unknown Speaker
I'm not a panelist.
Speaker 15
So I saw like alright, this is item six, the 2023 middle income housing pilot program fund recommendation.
Speaker 16
Okay, 
it's okay. While Carrie is getting set up. My name is Lynn McConnell. I'm the housing director for the city of Bend. And we're thrilled frankly to be standing here with the first ever middle income housing award opportunity. This is a big deal for us to expand our program into this audience which we have not been able to touch effectively to this point. As you know, we have a mismatch between what our middle class can afford and the cost of housing today and that's why we're here. The middle income funding pilot was established to both meet the need in the community and also to pilot alternative options to see what we can do in that space. How can we tip the balance and get housing built more affordably? We also want to test how this works. In case there's additional funding secured by the state or from the state or other sources because this is a hot topic that's coming through as you think about the awards tonight please also think about are we setting up the scoring criteria appropriately? If we get more money did we hit the mark this time? Do we need to adjust for future projects or opportunities etc? That's going to be a big topic for tonight. We are just piloting and interested to see how a hack did and this funding is sourced from the general fund, which means there were some significant challenges I have yet to issuing it as anything other than a grant. So one of the questions I know you all receive is why can't we do it as loan and as you know, typically that is what we do with our housing funding. We do revolve it so that we could bring that money back in and continue to build the revenue that we have, because this is a general fund. And I'm not going to get into the legal specifics, because I don't understand them all. There are issues with charging interest creating funds revolving out to individuals with general fund without a different strategy. I understand that that would take a whole different effort if we wanted to lend this money. So today we're talking about grants. Through this process, in addition, we will create agreements with the selected entities. Part of that is creating benchmarks and timelines to make sure that they are performing as intended. And when applicable, we will record deed restrictions which guarantee the level of affordability that these applicants have in fact promised to us. Most of all, we're really just pleased to present you with real opportunities to create housing in this realm for middle income community members and with that, I'll introduce Carrie Bell, our middle income housing coordinator.
+1
it's okay. While Carrie is getting set up. My name is Lynn McConnell. I'm the housing director for the city of Bend. And we're thrilled frankly to be standing here with the first ever middle income housing award opportunity. This is a big deal for us to expand our program into this audience which we have not been able to touch effectively to this point. As you know, we have a mismatch between what our middle class can afford and the cost of housing today and that's why we're here. The middle income funding pilot was established to both meet the need in the community and also to pilot alternative options to see what we can do in that space. How can we tip the balance and get housing built more affordably? We also want to test how this works. In case there's additional funding secured by the state or from the state or other sources because this is a hot topic that's coming through as you think about the awards tonight please also think about are we setting up the scoring criteria appropriately? If we get more money did we hit the mark this time? Do we need to adjust for future projects or opportunities etc? That's going to be a big topic for tonight. We are just piloting and interested to see how a hack did and this funding is sourced from the general fund, which means there were some significant challenges I have yet to issuing it as anything other than a grant. So one of the questions I know you all receive is why can't we do it as loan and as you know, typically that is what we do with our housing funding. We do revolve it so that we could bring that money back in and continue to build the revenue that we have, because this is a general fund. And I'm not going to get into the legal specifics, because I don't understand them all. There are issues with charging interest creating funds revolving out to individuals with general fund without a different strategy. I understand that that would take a whole different effort if we wanted to lend this money. So today we're talking about grants. Through this process, in addition, we will create agreements with the selected entities. Part of that is creating benchmarks and timelines to make sure that they are performing as intended. And when applicable, we will record deed restrictions which guarantee the level of affordability that these applicants have in fact promised to us. Most of all, we're really just pleased to present you with real opportunities to create housing in this realm for middle income community members and with that, I'll introduce Carrie Bell, our middle income housing coordinator. Speaker 17
Thank you, Lynn, for your Keibler counselors. I'm also pretty excited to be in front of you again to present the progress on the middle income housing pilot program. This visual I know we've seen before, but it's important to reference exactly what is happening with the housing affordability as it relates to the area median income. Because what this shows is that the market simply is failing to meet the need for the middle income housing solutions. And highlighted in red there I tried to kind of show what basically between above 60% Ami up to 120%. Ami would be that middle income range. This is our middle income workforce that cannot afford housing in our community due to the high cost of the market rate housing within the city of Bend and here and there being no other federal or state funding sources. Or incentives for housing affordable to the middle income household traditional affordable housing no longer bridges the gap between the market rate and what the households earning at just above the area median income can afford. This pilot program has been all about the city exploring options to incentivize the middle income household and back in May of this year, the bend City Council established the middle income housing pilot program which included a process for the city to award the allocated $500,000 to incentivize development or preservation of housing for households with income ranges from above 60% Ami up to 120% ami. These funds alone are not meant to be a single solution nor could one entity provide enough resources rather the intent is for the city to partner with others in this effort, and the work on this goes back earlier to this year back in February the middle income Technical Advisory Committee attack made up of seven community stakeholders had been assembled to advise staff on the viable solutions and potential use of the available funds. City staff determined that more information from potential partners would be needed to move forward with any application for these funds. And so the city continued outreach throughout the spring and summer including a workshop with additional 25 stakeholders from the housing and development community who came together to discuss the barriers they face in making market rate projects pencil for the middle income. As barriers were discussed and viable solutions were brought forward which have been considered these these barriers and these solutions have been considered throughout the processes. We put together the application launch the application, and we are coming to date night to you with the recommendation from the affordable housing Advisory Committee. I want to highlight that the work that we've been doing on this application itself and for the funds is been concurrent with some other work that we've been doing. So during the outreach time we received a lot of input from stakeholders on what the barriers are and what possible solutions might be. And we have continued the effort and looking at the policy and the code and the possible administrative policy and process changes that we might want to look at that's in one group. The other group is the the need for just gap funding right and then needed infrastructure that times puts projects over the edge. So I wanted to make sure that we highlighted that that we are been concurrently working on some of the other solutions that are less than monetary. In fact that includes code strikes and other work that does kind of come before you before the end of the year. Just last month, your affordable advisory housing or affordable housing advisory committee heard did they deliver the presentations from the applicants and they deliberated? And I'm here to give you present to you those award recommendations this evening. But I know Lynne have more
Speaker 16
to add. So I wanted to jump in and talk to you about how we got to where we are I'm sorry. Thank you for that reminder, how we got to where we were with I'd say we have a got to where they were. And we're really as I said before, eager to hear whether you think the criteria hit the mark or whether we need to adjust it a little bit as we move forward. So the scoring criteria included a demonstration of need, folks had to prove that this was necessary and that the housing type that they were offering was something that the market wanted. We looked at budget and the leverage with the idea that we can't pay for an entire anything. The funds we have we need to leverage additional funds and make sure that they have skin in the game we looked at and this ended up being the most critical piece the long term impact and deed restriction, ensuring that the unit stayed affordable to the qualified population over time that ended up being a critical factor that sort of led to the debate in AI. And then the feasibility of course, we wanted to make sure that the project was feasible and would move forward in a reasonable amount of time. So that's kind of where they negotiated to get there. That's the criteria that was in the resolution carry I'll tell you how it how it landed.
Speaker 17
Alright, so what you're looking at here is the four applications that were submitted and there are three that are recommended for award this evening. Just to take the first one as an example. There is a recommendation for $75,000 word 75 was applied for the city leverages 342,200 For one unit ownership 80 to 120% Ami for 30 years. So that's what you're looking at there with this award recommendation a hat considered the funds each applicant requested the amount of funds the city would leverage with each award and the number of units being produced. The committee deliberated over each projects ability to bring middle income housing directly and immediately to the community event while also having a long lasting impact, which is where the ownership versus rental opportunity played into the deliberations. And of course looking at that securing that income qualification that Lynn referenced. And we'll go through each of these separately on separate different slides. But I wanted you to see that
Unknown Speaker
outline there.
Ariel Mendez
Did you just say what you what leverages how you think about leverages and what that means in this context.
Speaker 16
So 
leverage is really what other resources are coming to the table, right? So typically, it's a total cost of development plus whatever staffing is part of that mix. So they have to cover that entire cost. We can't. So the idea is how many additional dollars are we bringing into the community in a more of an economic development lens. When we get these buildings built? That's all that additional funding that's coming to the table, whether it's private equity, whether it's you know, state funding in some way or any number of other
+1
leverage is really what other resources are coming to the table, right? So typically, it's a total cost of development plus whatever staffing is part of that mix. So they have to cover that entire cost. We can't. So the idea is how many additional dollars are we bringing into the community in a more of an economic development lens. When we get these buildings built? That's all that additional funding that's coming to the table, whether it's private equity, whether it's you know, state funding in some way or any number of other Ariel Mendez
options. It's something other than the total cost of the project at times
Speaker 16
it can't be but typically in this case, that's what it is, is total cost of the project. When you're Yeah. Okay, thank
Melanie Kebler
you. Yeah, for example, let me bring back down payment assistance. Yeah, they will be putting in 20,000 and we're putting in 200,000. So that's not initially the whole project costs, but that's a match would be
Speaker 16
exactly yeah. And it's sort of different. I mean, when Aiden homes, that's not the entire 40 something 60 unit development costs, obviously, it's just a portion of the project that is relevant that they're applying for. So that one is a little bit different. It's sort of self defined project and then we look at that and bet what they presented. So
Speaker 17
yeah, that's great. Thank you. Okay, so first, at the top of that list, we had the habitat hiatus partnership on Wilson. And what this is, is Habitat for Humanity has a lot on the corner of 15th and Wilson. That's our new roundabout. They are partnering with hiatus homes and that $75,000 would go towards the consultation and design work for a plan set for assessable for a design home designed for accessibility for persons with disabilities. This plan would remain in habitats repertoire for future home sites and homeowners with accessibility needs. The funds also would cover system development charges and provide downpayment assistance for a homeowner qualifying 80 to 100% and 20% Ami and this is deed restricted
Barb Campbell
for 30 years.
Speaker 17
The second one on that list was hidden homes Woodside court, and the recommendation is to award 225,000 funding would go towards the sewer connection with the savings that this funding provides on this needed infrastructure 20 lots in the subdivision will be deed restricted at 80% Ami for initial home purchase. Hayden homes would provide these shovel ready home sites to other developers and builders who wish to participate in the production of affordable housing and hidden homes would provide the assistance and support in navigating the deed restriction and income qualification process for the potential builder and yes, throughout their application they did discuss how bringing that sewer into this area of the community would provide opportunity for other homeowners and neighbors to connect to sewer and oftentimes that's what's needed to build an adu and that sort of thing. So you'll see that in their application as well.
Melanie Kebler
Can you tell us what we have the map up here the sewer line coming down in Windsor drive their house Ryan's nodding his head?
Speaker 16
I will do my best right. Okay, there's two potential connections. I think the goal would be under this application for that sewer. Yes, to come down to what Windsor and then this money would provide the connection to get to that if that makes sense. There is an alternative route for sewer and are quite challenging, which is a big part of why this property has not developed yet.
Melanie Kebler
Ryan or anyone do you know is there is there a septic to sewer application? Yes, it's already been put in is it's not approved, but it's in the queue. For that Windsor drive neighborhood. It's being evaluated right. I know. We haven't made the decisions yet this year. So okay. Okay, we can keep going and then we can always come back with questions on each of these projects.
Speaker 17
All right, the third application on that list and the final award that was recommended was for neighbor impact downpayment downpayment assistance $200,000. The funds would be used as capital funds to provide up to five DPA loans, downpayment, Assistant loans and the amount of 40,000 up to 40,000. Per loan to first home first time homebuyers with a qualifying income of 80 to 120% ami. This DPA loan program ensures that funds go directly to the middle income household for the first time home purchase. Upon funding disbursement borrowers will receive immediate funding for an immediate home purchase the program will fund initially five DPA loans up to $40,000 for homebuyers with incomes at that at 220%. Sorry to be repetitive on that but wanted to draw attention to the as those loans are repaid. There is potential for serving additional future first time homebuyers, right so that's gonna go back into the pot at neighborhood neighbor impact and then they have committed to then loan those out to the same 80 to 120% ami. The fourth application that we had was the hightest pen project with not recommending an award amount, but the funds would have been used to cover the permit costs and the redesign to accommodate additional units needed to make the project pencil for providing 18 rental units at 120% Ami under that mcdi application. They're one of our first mcdee applications, which I would have hoped to have had that or had that month the application approved for the tax exemption. That's the multi unit property tax exemption sorry about that. They would have had that in place before this application was was their initial plan. Additionally, the permit application will expire next week. And if they are to have a project ready for up to the approval, they need the permit application to remain viable for this redesign. So as part of their application as well.
Speaker 5
Or questions? Yeah, just for those that weren't at a hack I can I mean it this was a there was a lot of discussion about not being able to officially deed restrict these 18 units unless they had muddy and so that that's something that the committee really wrestled with a lot, which is I think why you see the no funding because of they weren't able to guarantee it at that time.
Unknown Speaker
So just wanted to know that.
Mike Riley
I watched the meeting as well. And I think that that's what I took away is that they're really the heartburn was about being able to do a deed restriction here and without them up. To you or some equivalent form of support. They are unable to do any kind of deed restriction. But otherwise there was a lot of support for this project and a lot of interest in seen and move forward. And we'll talk more about some ideas I have about how maybe we can, given the context and circumstances how maybe we need to rethink that a little bit.
Barb Campbell
Yeah, where where's that we'll look at
Unknown Speaker
a club just outside of the tip. Yeah.
Melanie Kebler
I'm curious. Did you have other slides or Can we pause here and deliberate? Did you actually throw this back up again? Sorry. If you had more I can't remember. We have.
Speaker 17
Rachel also has some tools to help us with this discussion. If you Okay, great.
Melanie Kebler
Yeah, maybe we can get Rachel up here.
Mike Riley
Just make a general comment about that. Just the the leverage question. I mean, I don't know that I need want to get into it tonight in this particular set, but it seems like those numbers are all over the place and it's just not clear to me really what they are referring to and partly response to Councillor Mendez is question. So I'm not sure how that's defined through the process. But it seems like maybe that needs some additional work for talking about criteria and ways of measuring and being able to compare projects project because I don't know. It's just hard for me to understand those numbers. And I've read the applications.
Speaker 16
Yeah, it's I mean, you're right folks are kind of self defining what their leverage is. And there are ways to break up projects differently. For instance, in this case, thankfully, we're not worried about prevailing wage because of this funding. However, that's sometimes the reason why you would see for instance, Hayden Holmes, breaking down that sewer line costs as an independent costs from the rest of the project so that it wouldn't overlap into other restrictions that come with certain other types of funding, if that makes sense. But yeah, no, I hear you loud and clear. Thank you.
Melanie Kebler
Okay, well, Rachel is getting hooked up. So what tell me about what's a quart and Rachel Taylor, she says, Oh, stop. Sure. Oh, sorry. I need her share again. So it would say court it you've got listed 80% Ami at time of sale. I know this isn't an area that may have some sort of restriction on the land. So can you tell me how that works? And Could someone purchase one of these homes at 80% Ami and then sell it six months later on market rate?
Unknown Speaker
Great question.
Speaker 17
Yeah, I think that was part of the Bilbo deliberation process as well. And they discussed that and I think a hack basically they came to the conclusion that in order to produce a home at even the middle income rate, it would take some other partners with other funds as well. And oftentimes with those partners and funds come other restrictions that they put on the property, other agreements and deed restrictions of themselves. So yes, could they potentially offer a lot to a local builder? And do that initial sale and then that's it? Yes. But there was the feeling from the a hack that that'd be highly unlikely.
Unknown Speaker
I'm just straightforward.
Mike Riley
Because what's I mean, Hayden is basically saying they want to partner with another entity that is in a fordable housing business and that they're going to bring their phone that wants to be well or that mean examples were routed homes, Habitat for Humanity. Some of the other new private sector businesses that are coming into the market now and perhaps others but at least those nonprofits have their own criteria and or might get some other forms of funding that would put some more sort of restrictions on it. But I think that was a place of heartburn when I read the applications and amongst the committee members as well, that the certainty about that is low, kind of at this point. There's a lot of sort of moving targets, it seems like with this project that make it sort of not clear exactly how and when and what mechanism we're going to get. And this is the only guarantee is at the time of sale at this point, really, at the date of approval of these funds.
Melanie Kebler
There a reason that he didn't you know, because we've got like habitat and status running on that one house is our reason Hayden didn't have a partner lined up already.
Speaker 16
Good question. I think in this case, this is a model that has worked in the past to do the lot development and sort of historically how this emerged was Koba our Builders Association has a nonprofit arm called Building partners. That entity used to do exactly this because our affordable housing development community wasn't savvy enough to go through the land development process very effectively. It took a lot of work versus building an actual structure. So building partners would come in with this land that was typically negotiated at a lower cost due to lack of development and sell those lots individually in a mixed income format so that some properties would be market rate, some would be in the affordable range, and then each of the partners would have kind of a piece of that. So we've done that into I believe property so far southern pines and Shady Pines. It's been a while but those partners have been habitat for story and various other different folks that have bought those lots for very low cost and been able to produce the housing that is, you know, in that affordable or qualified range a lot more effectively than Hayden could do also. So I think it's using the strengths of the two different entities and partners. Hayden did commit to build out those parcels at the correct rate if they couldn't find partners, because they do have first story which is their nonprofit arm that does affordable housing development as is right now. So we would first story only do AMI restriction for the first sale right now for story has a different model than that they have gone to more permanent affordability in part I believe, because we have worked with them on STC exemptions, which do require a longer term affordability period.
Speaker 5
So just while we're on that topic, so they asked for 500,000. The recommendation is 225,001 of the things that was on their application was that they're basically giving this $25,000 Right discount to the developer so that these can sit and that that would be impacted if they got less than 500,000. So I'm wondering, Will this be enough to get these affordable units for low income?
Speaker 16
Answer? No. Yeah, I mean, I think with all of these communities, it's never enough the first round and we just keep building and stacking until that structure is there that supports the type of development that they have committed. So I am hopeful that if this is not their full Award, which it appears it won't be that they will be able to continue to stack subsidy and bring that development to completion.
Melanie Kebler
Another question. In their application, this site contains a restriction where 40% of the housing must remain deed restricted for sale for 80 to 80% of the AMI. or below. What is that restriction? Where does that come from?
Unknown Speaker
That's from previous funding.
Mike Riley
When somebody purchased the property correct,
Speaker 16
so we funded building partners for affordable housing to purchase the property many, many years ago, building partners sort of became less functional. I'll say I think they would admit that as well. They just lost leadership and that was never grabbed to move forward by somebody new in the organization. And so Hayden stepped in with the knowledge that this parcel needed to get developed to meet the obligations to the city. And so they're trying to figure it out. In our restriction that we put in does not extend beyond the for sale. Correct. And it's up to I believe, 100% ami.
Melanie Kebler
Okay, yeah. Okay, any other questions on this other projects?
Mike Riley
I think that a hiatus homes, you know, I think there's a couple other values that it gets us as a community. I think, again, as I understood the concerns from AIPAC was that largely about the deed restriction and if that was able to be figured out, that project would be at least in the mix, if not, maybe one of the only three that got funded that there was there was a lot of interest in it. And, you know, from my perspective, one of the things that's really it's a very, it's important, it's a very innovative project. I think it helps us meet a variety of goals around you know, because of its location in terms of reducing VMT in terms of being the first micro unit development in our community and expanding the housing types that we have across the community. It's also a rental project. It's not a homeownership project, so it makes housing types available in this particular income. bracket for people who aren't looking to purchase necessarily. So there's a variety of benefits, which I think is part of what people were interested in. And it's my understanding that maybe some of the issues around Mopti or some other equivalent source of a of a funding or subsidies stack might be more available sooner than maybe it appeared to be over a month ago when I was looking at this. So I I'd like us to consider doing something a little bit different here and including the highest pen project in the mix somehow. I am a little concerned about dividing up the money into so many small chunks that they don't really make a difference. For projects,
Ariel Mendez
be eligible for other projects, I mean, programs, I mean,
Melanie Kebler
get applied to our affordable housing fund if they are willing to deed restrict, right what I think what they initially said in their empty application, which unfortunately, ran into some problems with the parks district was that you know, this is part of making sure that they can have these these lower than market rate units, is they need subsidy to make that pencil. So either it comes from up to you comes from our affordable housing funding comes from this fund and they were targeting that one 20% middle housing range so um yeah, I don't you know, you said, Carrie, that they need this for both permanent and design. Do you know what the permit cost is separated out?
Unknown Speaker
I wonder Colin is listening somewhere. Oh, have you
Speaker 17
do you know that they are going to have their permit is going to expire next week. There's there's no way to extend that for various reasons. They've they've already had extensions, their application was in 2021. And so they would have to reapply for the design aspect that they needed to add the 18 units. There's code changes happening. There's also fees can't hold on to fees for a certain amount of time from applying in 2021. But primarily, there's also a code change happening that is affecting this and so they have to resubmit for their application. And so the exact cost of that is going to also be unknown compared to the cost of their permit that sits right now on that permit. That expires next week. So that would that would be an unknown. So whether or not the the funds if you were to make a change here whether or not the funds would have an impact and what impact they would have. We'd almost have to you know, make sure there were parameters on that. If we were to switch that up and see what they came back with, essentially, and I'm not sure
Mike Riley
original application was 130 around permit fees in the balance of the 293 was for redesign, redesign. Yeah, costs
Speaker 2
130 per permit fees. Yeah, okay. Yeah. And they had different
Speaker 17
their system development charges. Defer to Colin, so that would just be their get their permit fees.
Speaker 5
Okay. I'm in full agreement with Mike. I think this is a absolute catalyst project for the City of Bend. And I think if there's we can find a way to put conditions on it parameters on it. In case this this MFI or some other form of of assistance does not take place or you know, once we know the exact amount or you know, we put these conditions on it. I think that I would be in favor of of voting to fund with parameters and conditions because I think this is a really really really important project for bent. So yeah,
Mike Riley
it's conditions everybody some form of a deed restriction for mental health. Yeah, so that it's consistent with you know,
Unknown Speaker
where do you suggest
Unknown Speaker
taking it from? Yeah. Which instead of Woodside or
Mike Riley
from Woodside. Yeah. I support the other two projects. I think that they're, the merits of them are strong. And I'd really like to have something that's part of this next that's also benefits renters in the community as well, not just homeownership opportunities. And I think that with the micro units and innovation there and proximity to central district and catalyzing development and setting an example of new things in our community is really important was something that we're piloting that adds those values to the community. So I don't know if it's, if it's, you know, up to 130 depending on what the resolution is of what the permit fees are going to be, you know, or up to 100 and 100 or 125. Take that out of the website project.
Ariel Mendez
Do we can I just ask the relationship that if the applicant would withdraw their monthly application if they receive this or are they are we assuming that they're still going to move forward with the monthly application
Mike Riley
or something acquired for them?
Ariel Mendez
It could be in which case they would be deed restrict, oh, that is one or the other sufficient. I mean, is it? No,
Melanie Kebler
I think I think with sort of the conditions on it, we could say this money is predicated on you being able to deed restrict. If you come to a point where you're going to build the project and you're not going to deed restrict the homes then we would want the money back, right for this particular middle housing
Speaker 16
fund. What we often do is condition that money, you know, we will put that money forward like at sale or something like that, in this case for building permit. That's probably a pretty easy negotiation with the other arm of the city to figure out all the details. My question for you if it's okay, just to make sure that we're getting some clarification a couple of things. First off Oh, good. Rachel already plugged it in. We have lots of practice doing this. Yeah.
Unknown Speaker
That's awesome. Nobody has to do math on the
Speaker 16
fly. Is is your intent. With the pen app project to pay the cost of the building permit to keep them in the game for the mcdee or other comparable application is that way you all are thinking is up to that amount to kind of keep that alive if it makes sense or or renewed application in order to move that forward is that way y'all are thinking or are you thinking something beyond that?
Unknown Speaker
No, that's what I Okay.
Unknown Speaker
So
Speaker 3
can I ask you a process question since I think we're changing these numbers? What I mean, I guess, counselor Perkins from I didn't watch the meeting, what's what would the response to these changes be from the consensus of AI?
Speaker 5
Anything like that the conversation we're having is basically the conversation
Unknown Speaker
that AHEC right, and they landed on
Speaker 5
this, I they wanted the certainty Yeah, they wanted the certainty. And so they just that, you know, there was and there was a lot of you know, there's a lot of heartburn about it. But I don't want to speak for ad hoc, but I, I believe that they will understand the direction we're going to and what as long as there are these conditions and parameters. I think that they'll understand why we changed what we changed because they see it as a really important project for our community as well.
Melanie Kebler
Yeah, the city this is my Hey, hey, this is application city grant funds would bring the design entitlement costs back in line with our original budget ensure the project can start construction on time. Right. So I think with this, this helps to make sure it moves forward more quickly as well.
Speaker 18
I think the deed restriction discussion when it's rental property and our ability to deed
Mike Riley
right now, I'm curious about what that means in the setting. And
Speaker 18
since we weren't prepared for you changing condition, I'm not sure I've looked at the program carefully enough and what yeah, you want to respond to that for rental property and the ability to deed to long term?
Speaker 16
Absolutely. So what would this would look like is the deed restriction would come through the MFI program, the multiple unit property tax exemption, which exists right now and it's sort of on hold due to some negotiations with some of the other taxing districts. So that's that requirement for them to qualify for mcdi is 30% middle income units, which is what you're seeing is representation of 18. So that's where the deed restriction would come in. They would guarantee for a 10 year period, well, as long as they had that mcdee that they would be renting to folks in that range. What happens then my team or the Mufti team goes in regularly. After that property is built. We first trained property management to make sure that they understand how to qualify people under the criteria and then we pull files regularly to make sure that those folks who are occupying the correct units are in fact qualified in the way that they are. And then we have compliance mechanisms if it's not our goal in this program in MK dn and housing is affordability. We're not trying to go get somebody but we do want those units to do we need those units to remain affordable. So the deed restriction would look like X number or X percent of units will be affordable at this range for this amount of time and then we work with development to determine is that units one to 10? Are those units moving throughout? What does that look like? So that we all have very clear expectations that kind of becomes part of the long term agreement? Is that what you're looking for? Okay.
Unknown Speaker
Yeah, yeah.
Speaker 19
So I just wanted to understand that the intent of the council discussion would be if money is awarded and a deed restriction is available on the property, then award some money from this program, because the program carries the same maximum of 120% Ami eligibility as well, right. So I just want to be sure I'm understanding that discussion that the money would only be awarded if a deed restriction was on the property and the deed restriction comes from bhakti. So
Unknown Speaker
or comparable
Unknown Speaker
to the fact that there's a deed restriction the MBL Yeah,
Mike Riley
you know, we can still put some kind of time limit on that to that if we don't meet those conditions within time period X. I don't know what would be the right time period to choose. Then we revert back and the money goes ease we can make a decision tonight it goes to Woodside court, or we back for another Yeah, it's kind of review. But most straightforward thing might be to move it back to Woodside court. But
Speaker 16
yeah, we can definitely write all of those agreements. And we do that very regularly. You all typically approve our CDBG funding allocation with all sorts of contingencies for exactly this. If This Then That. If this doesn't go forward, we're doing this if we have more money than we expect this is going to happen. And so that's very common, so that we don't have to take up additional time on your agenda if you're certain with what that contingency would look like. So it would be very easy for us to say by x date if they have not, you know, and we could probably work with Colin and his team resubmitted you know, received approval, whatever those things are, that that money would never be issued in the first place or would be in some way recaptured. We'd have to work with legal on what that would look like to move that forward.
Speaker 3
are we voting on this tonight? Yeah.
Melanie Kebler
No, okay. So we have right here our motion is to accept the recommendation from AIPAC.
Speaker 3
If it's possible to vote on these changes tonight because I don't know that I'm comfortable with these changes, like whatever
Unknown Speaker
that is.
Melanie Kebler
That's for us to decide tonight. I think I think we want to get this money out. So I think we do have to make a decision one way or the other. We can vote on sticking with a recommendation, making a change. If there's been a suggested change, right with some parameters on that money. We could do nothing. You know, there's options. We could say we want more information. We want to come back later. There's other things we could do too. So to answer your question,
Barb Campbell
and we could approve the two that we're not discussing changing tonight. Awesome. Yeah,
Melanie Kebler
we can approve some and not all we can do you know any of those things. So I had a question about septic sewer follow up. Maybe Ryan, this is for you or whoever. So we've got a septic to sewer application and for that piece of the neighborhood, and what Hayden is saying is this cost is just the connector to that
Speaker 16
to the total cost that they have been out and Ryan, you may have more updated numbers, but my understanding is the total costs of bringing that sewer down with what Windsor is roughly 2.5 million. And that's just to get it sort of nearby in my understanding. So this would help them make that connection into our septic to sewer, but it certainly doesn't get them actually connected without that assistance.
Melanie Kebler
Is there some reason that they're saying that this money of them doing that connector would cause the septic to sewer application to go forward? Because we haven't decided on that?
Ryan Oster
Yeah, no, they're in there. I could speak on this better legally, we can't even score. It's not part of our scoring. Yeah, it's not part of our scoring, septic and sewer. There's a benefit in the septic through application for those homes that exist along Windsor today. And if that just so happens to be one of the top choices that gets super close. But that might not be the unreal, but
Melanie Kebler
the point is like okay, so that wasn't doesn't rise to the top this year. It's not selected. We're waiting for another cycle of septic to sewer to get that line down. In the meantime, Woodside court is waiting for that to happen before they can hook up. Is that right?
Ryan Oster
Yeah, I think that's when they I mean, we've talked to their engineers a little bit. There's there's the option of going underneath rail and the BNSF there which is not great for anybody but that's a cheaper solution. Compared that's
Unknown Speaker
more than that.
Ryan Oster
Yeah, I mean, if I read their application correctly, yeah, I don't know how exactly they're planning on doing the whole thing. But 500,000 isn't gonna get it all the way down and do everything they need to on site for I mean, it's a couple million bucks.
Melanie Kebler
I mean, it seems like they'd be putting this in the bank for the future when that line does come down. With Woodside I'm sorry, whatever drive that is Windsor drive.
Speaker 16
So my understanding is there is some flexibility and criteria around that if this was if affordability and the ability to get this thing off the ground. was of interest. So that's all still very much in play. I don't know where city management applications are
Manager King
going to or
Ryan Oster
Uber it's coming up soon. Towards the end of the month as we'll be score. Couple of weeks we'll be in front of the committee to select the projects
Manager King
in there is I mean there's pretty strict criteria. There is some discretion as Lynn as mentioning, but it would that the committee can consider but it really is pretty formulaic in terms of how folks vote on that committee
Speaker 2
and talk about this issue. This is discussed today accepted through her.
Unknown Speaker
No, no, not really. I mean not really.
Melanie Kebler
I think you know if I may suggest if you are interested in seeing this move forward but have some reservations about that. Possibility of septic to sewer, we're not going through we can put a contingency on this one too. And that money could return and go to XYZ or not ever be issued if that septic to sewer was not approved. Yeah. I just think some of our intent was this is like, move things forward. Yeah. So this does not this feels there's not an affordable housing partner and it's clear, there's this issue with the septic to sewer sort of being a predicate to this even going and that is not a process that's attached to this right. Correct. The mcdi process, at least it recognizes this affordability deed restriction is a policy objective that we put in there so it matches up on some level right. So yeah, I'm not sure about even giving $95,000 When we don't know what's going to happen with that subject sewer project, or is there another use for this funding for that one side project? That's maybe I don't know, like that's what they asked for. So
Speaker 16
my understanding is that without subject to sewer going through, it's kind of dead in the water until they determine another solution which will cost a lot so it's going to be on hold again until sewer connected until that's figured out. They are intend to develop it. They're working towards it. They've been submitting plans and really working with us but you're right there is some uncertainty
Manager King
and let me just remind Council, we have, hopefully in the short session, an opportunity to really advocate for infrastructure, and that's tied to housing. That's a good example. There are many examples, particularly in the southeast area. As we've said, we're planning our southeast area pump station, to the extent that we can get some state funding for that some of them are money can be freed up to apply to more septic to sewer and examples like this. So
Melanie Kebler
even just an injection of state funding into the septic to sewer program would allow us to do projects though we have crew that can only do so many projects a year. Right. So there's a limit to that. Okay,
Speaker 5
yeah, I'm with you. I feel like there's a few too many things that are unknown about this Woodside project right now. I see we have this as a relatively small amount of money, which is unfortunately what a hacker is always having to having to do and you know what I think we were all hoping to see what that is, you know as much of a big impact that we can make with this small amount of money as quickly as possible. And I think these these other three projects are, are really unique and will really inject something into into the middle housing market. I have concerns that Woodside court is still it's so far off when we would see the fruits of that.
Mike Riley
I agree after watching the hack and reading the applications, that was my sense of things. It just was a little unclear how this was going to move. relatively quickly. And while there is this obstacle for having the habitat pen, or I'm sorry, the hiatus pen project. It seems to be perhaps it's something that will be overcome in the next three to six months, and the rest of the other stuff seems farther out. No more questions about
Unknown Speaker
Yeah. What is it the
Ariel Mendez
case that if we reduce the amount of the Woodside court award, then you just get a smaller number of deed restricted homes because the way it sounds like it's the number they asked for when is tied to the number
Melanie Kebler
95 They're gonna put it in the bank and come back and ask for for more money or they're just going to need more subsidy or they're gonna need the sewer to be built. And so to me, it doesn't make sense. To give that small bit amount I would put it I think we need to pick up like the first one, the third one, the fourth one and put all that into the 25 go to the hiatus project rather than split it into two amounts, and I checked it LIBOR impact X asked for 200 Yeah, so we didn't ask for more than that. So yeah, so yes, we're meeting their ass right? Yeah. I want to say like if if the if this injection of cash or would say court was going to leverage that line coming down Woodside drive somehow and make that happen, I would totally, totally get it like that would be great to have those folks because part of housing affordability too for the septic sewer program is like people not getting priced out. of their homes when their septic fails, and they have to pay for that line to come down the street. So I totally get that. But I just think that's not how it's gonna work right now. So
Mike Riley
Well, I think the challenge with this also is just to emphasize these are all really strong projects conceptually, right. Yeah. So we're making a decision about which of these we think are more likely to move faster and meet, you know, the variety of goals and I think when you put all that together, so I'm leaning a little bit differently on the one project on where we fund it. But these are all good projects that would make, you know, important differences in our community. That Woodside one feels like it's a lot less certain and it's going to take a lot longer.
Melanie Kebler
And I think this is also an opportunity and maybe we can just clip this presentation and send it to the legislature about the revolving loan fund for infrastructure for housing and say, Hey, here's something you could access a loan funds right that would help them get that sewer done, then we would be able to get a lot more this housing on the ground more quickly. So but this is sort of the limit of our funding at this point.
Speaker 16
And just to summarize, I think it looks like and you all will vote on the numbers that are on the board right now. Wanted to make sure folks were noticing Rachel's quick notations. And then what I also heard you all say is really a value on ingenuity and innovation and catalyst projects. And that's maybe how we would re tip the scoring balance in the future to benefit maybe a little more certainty. So that's a hard balance right there between those two projects and then benefiting that innovation and ingenuity, which was one of the things that we really talked about a lot. So I think we're all on the same page, and it's just sort of tweaking where we got to. I think I also hear you all saying that you feel like this exercise is valuable, the money is going to good purposes. And that's really great to hear. That's always what we hope and as well. So we are hopeful that we will secure additional funding and bring back some more options for you and future years as well. Okay, so
Melanie Kebler
we have in the final column, we have a proposed way to spend this money does anyone want to discuss it the military?
Unknown Speaker
Did you ever change? You say you're a supportive?
Mike Riley
No, I'm supportive of the column on the right up there column D for like motion
Speaker 2
language for the well yeah. But
Manager King
why don't we come over to you want to, if we can take a quick break and
Unknown Speaker
is there anything I just want to know? Is there anyone who says no, I think we should speak now. Speak now.
Speaker 3
I think also just to talk about what we're focused on, I'm most focused on leverage. So and I it is difficult because those are self supplied. But this all comes we have a problem right now. of financing. That's the biggest issue for infrastructure. So to the extent we can leverage, like, I think I saw $20 million leverage for 59 units. This is a very small number compared to what is being brought to the table. There's a lot of value in that and keeping our eye on where we're getting the most bang for our buck in just getting people in homes. So I love the ingenuity. Yes, I mean, in this case, I think they the most ingenious projects also happen to have the most leverage. But I would say in the future my my hope would be like bringing as much capital to bear. Thank you.
Speaker 2
Um, you know, I think Bob, do you sit on septic to sewer with nice
Barb Campbell
to have just one question. As far as that rubric that you were talking about that that does? I should know the answer that it does include this line would open the potential for
Unknown Speaker
and doesn't
Melanie Kebler
question that question my very first meeting. So what I would like a commitment maybe put into motion but that you and I can say when we do such a sewer this year, let's talk about the rubric to think talk about affordable or deed restricted housing and just housing maybe we could talk about because you know what I was just thinking is like can Woodside court the concept join with the neighbors and say we present to you yeah, and I don't think we're we do that right. We know so but it's something that we could bring back to council and say, do we want to make a policy change because yeah, we would need to bring it back. Yes, how we're gonna work. But I think we can commit to maybe talking about that because I think it would be a value if we can leverage that septic to sewer program to keep people in their homes and maybe if there is like a lot right next to it. That's going to be affordable housing, that help us push it over the edge and you all are
Speaker 16
really innovative across the state for doing that and other circumstances. We are one of the only cities that I know about that does think about how we align infrastructure with housing affordability very differently. And so I think that you all have a great track record of starting that Ryan's team has done a phenomenal job of implementing that. And so I think we do have a really great sort of council goal basis to make decisions like that if
Melanie Kebler
that's what you decide. And I just want to be clear, we're not making chinos for this year. The the code is set the applications we're in we will be using our usual process, but I think we can take that opportunity to talk about maybe some future policy work.
Unknown Speaker
Thank you.
Ariel Mendez
I like the diversity of the mix of applications here. I mean, we were hitting, renting and owning, we're increasing supply. We're also providing assistance to people to get into potentially already built homes. I do wonder what others might think about if we did need to give a trim that you know, maybe it's four households instead of five and that if that's necessary to get the leverage in some of the larger projects that would have a bigger impact in terms of the number of units that that might be attractive, but it's it's so hard to compare you know, we can't do all of one on any of these and have the same results. So it's, I think it's a good mix.
Melanie Kebler
Okay. 
Okay, so do we have anyone objecting to Column D? Are we in agreement on column D, just so they can craft a motion? We have at least four people at least four people. Yes. Okay. So let's take a quick break so that we can just word this motion that's going to come forward, and it's we'll be back in like, five, seven minutes, something like that. I don't know if you need more than that. Lawyers can let's do 10 let's do 838 30. She needs to know they can also take a bathroom. Break.
+3
Okay, so do we have anyone objecting to Column D? Are we in agreement on column D, just so they can craft a motion? We have at least four people at least four people. Yes. Okay. So let's take a quick break so that we can just word this motion that's going to come forward, and it's we'll be back in like, five, seven minutes, something like that. I don't know if you need more than that. Lawyers can let's do 10 let's do 838 30. She needs to know they can also take a bathroom. Break. 
Melanie Kebler
Okay. We are done with our break. There's a motion on the screen and in our email. If anyone would like to move forward with that.
Barb Campbell
I move to approve that we need 23 in the middle income pilot program funding award of $75,000 for high this flash habitat at Wilson Avenue $200,000 For neighbor impact, downpayment assistance, and $225,000 to the hiatus at 445 North Penn Avenue contingent on the developer within four months of council approval, agreeing to record a deed restriction to restrict rents of at least 18 units to households. Making up to 120% of the area median income for 10 years. If the contingency is not that council may reallocate the funds to other received applications. Okay.
Melanie Kebler
All right. Thank you, Councillor Campbell. Councillor Riley, any further deliberation on this motion?
Speaker 3
i I just want to say hopefully we need to do this again. I think it's great. I am uncomfortable changing recommendations of the committee without more sort of input from the project proponents. I think in this case, I'm willing to move forward because the leverage that the project that we're moving some of the money to brings so much capital, but I would just say process wise, this like the committee, I generally trust my fellow councillors if they're in the committee, generally. Certainly. I think it's, I think, I think it's important. We spend the time in the subcommittee's to dive really deep and that's what I know a hack does and why I value the recommendation that comes from a hack so much so I'm uncomfortable with sort of overturning what I think is the recommendation we got from a hack, but I'm, you know, I'm willing to move forward in this case. I just wanted to put that on the record.
Melanie Kebler
Sure. And I completely respect a hex discussion and recommendation. I don't think it was wrong or bad. I think we had a good discussion tonight and maybe a couple of pieces of information that didn't come up in their discussion and continue to value their feedback and recommendations going forward. I'm sure so okay, ready for a vote. All in favor of this motion? please say aye. Aye. Any opposed? Okay, six, proving. Thank you very, very much. Thank you for answering your questions.
Barb Campbell
And thank you legal. Yeah.
Melanie Kebler
All right, Item seven. Oh, let's get counselor doors open.
Speaker 15
Again, we are beginning item seven in item eight together item seven. Council is asked to authorize an agreement with Morrison near inherently for architectural and engineering services for the design of their municipal airport air traffic control towers and identity councils have to authorize acceptance of two grants from the federal aviation administration for an airport infrastructure grant in the amount of 190 or 131 $190,431, and a federal grant.
Unknown Speaker
All right, well, I'll kind of kick it off. We
Speaker 20
have a joint team presentation on the airport control tower. So I think we'll each just kind of introduce ourselves as we get started and we'll turn it over to Tracy to kick off
Speaker 21
with 
evening, Honorable Mayor, council members, staff and members of the public. It's my pleasure to be here to introduce this very exciting safety project.
+1
evening, Honorable Mayor, council members, staff and members of the public. It's my pleasure to be here to introduce this very exciting safety project. Speaker 22
My name is Matthew juris Loski. I'm a Senior Project Manager for engineering and infrastructure planning department.
Speaker 21
All 
righty, thank you. So starting off, there are 97 public use airports in the state of port and of the top five busiest airports, Portland International, Hillsborough, binned. Troutdale and the Redmond Air Force One of these top five busiest airports of 97. The been Municipal Airport is the only one without an air traffic control tower. And when we discuss busiest there are 141,000 annual takeoff and landings at the binman and support airport, which equates to about 380 takeoff and landings per day. To put that in perspective, the Redmond Airport has had that amount at about 70,000 annually. And so in early 2020 We completed a survey of the airport stakeholders and the question was what is the most important airside improvement that you would like to see to improve your experience at the airport? And there were the top 13 or so this is not a IQ test. Just know that the top number one at the top was the air traffic control tower. Of the other remaining projects those are either completed in various stages of planning or have been programmed for funding by 2029.
+1
righty, thank you. So starting off, there are 97 public use airports in the state of port and of the top five busiest airports, Portland International, Hillsborough, binned. Troutdale and the Redmond Air Force One of these top five busiest airports of 97. The been Municipal Airport is the only one without an air traffic control tower. And when we discuss busiest there are 141,000 annual takeoff and landings at the binman and support airport, which equates to about 380 takeoff and landings per day. To put that in perspective, the Redmond Airport has had that amount at about 70,000 annually. And so in early 2020 We completed a survey of the airport stakeholders and the question was what is the most important airside improvement that you would like to see to improve your experience at the airport? And there were the top 13 or so this is not a IQ test. Just know that the top number one at the top was the air traffic control tower. Of the other remaining projects those are either completed in various stages of planning or have been programmed for funding by 2029. Speaker 22
I'd like to give you a little bit of background and scope of the project in October of 2020. The Bend Municipal Airport was brought into the FAA air traffic control tower program. Since that time, we've been able to produce and submit several documents to the FAA for approval. One of them was the site selection which included a safety risk management process. Another one was the environmental assessment, both of which had public input. And with those two documents we received from the FAA findings of notice of no significant impact some can refer to that as a Fonzie once we received the Fonzie we were able to move into the procurement process for procuring a architect and engineering to design the air traffic control tower through that process, we received FAA approval for the scope as well as receiving acceptance of costs through a record of negotiation which we produced and future expected processes is submitting to the FAA designed for the air traffic control tower at a height of 115 feet and receiving approval for that. Then moving towards procurement for a contractor to construct that design and receiving a operational readiness inspection in October of 2025. The scope of the contract that's being presented today includes surveying and geotechnical services for the site which was selected through the site selection process. architectural and engineering design services 200% design approved by the FAA utility design and coordination, public outreach support and pre bid and engineer of record services. This is our scheduled anticipated schedule. First thing up is the design contract approval today, which we'll then move into the air traffic control tower design that is expected to be finished sometime end of March so that we can go into procurement for construction in April and we will present a construction contract to the board to council which will then initiate construction. We expect that to go through October of 2025 which is when we will receive the operational readiness inspection by the FAA.
Speaker 20
So 
I was gonna present this next slide. Unlike most of our engineering, the CIP projects that have fairly straightforward funding, the funding for the tower is a little more dynamic. If you recall back in our budget committee deliberations and discussions back in May, we had a pretty significant funding gap on the project. So the only thing we have in the biennial budget is the 1.6 million for design, which is the contract for tonight. The actual contract in front of you is for just under 1.4 million but then also asking for authorization for Eric to approve any future amendments that are not to exceed 1.6 million. That syncs up with the federal funding that we received through the bipartisan infrastructure law or big ol funding program. So we just got that $1.6 million grant. We also just recently received a grant the other items so this is a joint presentation, because Agenda Item number eight is to accept these two grants, the 1.6 million and then there's also about 190,000, another big Pell grant that's covering the cost of the site selection and environmental assessment work that's already been completed. So we're really excited to have started lining up some of the Sunday in the 1.6 million comes with no local match, which again is really exciting is typically we have some local match the 190,000 has a small match of about 21,000. So those grants that kind of top left hand table on the slide. Those are the grants that we already have signed, formally accepted. We have additional Anticipated Funding. We're hoping for 4 million from the FAA, for construction and then thanks to Tracy's done a lot of hard work. There's still some some uncertainty, but we have about 9 million of congressionally, where are we using correct congressionally directed spending, so still contingent on some approval at the federal level, but as you can see, we have total anticipated resources of just over 90 million and total project costs of 15. So if we're successful in getting all of that funding, that puts us in this really unique position of potentially having more funding than the estimated cost. I mean, it's still a classified estimate at this point for total project cost of 15 million, but that will give us some flexibility either to cover any overruns, unanticipated costs,
+1
I was gonna present this next slide. Unlike most of our engineering, the CIP projects that have fairly straightforward funding, the funding for the tower is a little more dynamic. If you recall back in our budget committee deliberations and discussions back in May, we had a pretty significant funding gap on the project. So the only thing we have in the biennial budget is the 1.6 million for design, which is the contract for tonight. The actual contract in front of you is for just under 1.4 million but then also asking for authorization for Eric to approve any future amendments that are not to exceed 1.6 million. That syncs up with the federal funding that we received through the bipartisan infrastructure law or big ol funding program. So we just got that $1.6 million grant. We also just recently received a grant the other items so this is a joint presentation, because Agenda Item number eight is to accept these two grants, the 1.6 million and then there's also about 190,000, another big Pell grant that's covering the cost of the site selection and environmental assessment work that's already been completed. So we're really excited to have started lining up some of the Sunday in the 1.6 million comes with no local match, which again is really exciting is typically we have some local match the 190,000 has a small match of about 21,000. So those grants that kind of top left hand table on the slide. Those are the grants that we already have signed, formally accepted. We have additional Anticipated Funding. We're hoping for 4 million from the FAA, for construction and then thanks to Tracy's done a lot of hard work. There's still some some uncertainty, but we have about 9 million of congressionally, where are we using correct congressionally directed spending, so still contingent on some approval at the federal level, but as you can see, we have total anticipated resources of just over 90 million and total project costs of 15. So if we're successful in getting all of that funding, that puts us in this really unique position of potentially having more funding than the estimated cost. I mean, it's still a classified estimate at this point for total project cost of 15 million, but that will give us some flexibility either to cover any overruns, unanticipated costs, Unknown Speaker
or
Speaker 20
flexibility with how we maximize the funding. So we already have a connect Oregon grant for about 4.8 million that has a local match match of 2.6 million. So if we're able to get that extra 13 million of federal funding that will provide us some flexibility may not have to draw down on that connect Oregon grant with the local match. So still more to come. Right now. The biennial budget, as I said, just has that 1.6 million for the design. So if we're successful in obtaining those other federal funds that will be back later this year, this biennium with another budget adjustment to add the full project cost.
Ariel Mendez
Line Megan, what counts as local match, like do these other grants count as local match?
Speaker 20
There so tell me if I get this wrong, Tracy It depends. So what the Connect Oregon, there may be some flexibility for us to go back and renegotiate some of those terms. But typically grant by Grant grant there's different restrictions on if you can use federal funds as match. We've been successful the other way before, of using Connect Oregon as the match on the federal side, but I don't think we've had this situation where we've had a really significant connect Oregon grant with with the match. So again, we'll be we'll have more time to kind of figure that out. And like we do with a lot of our especially our our funding sources where we have some funding that's more restricted and discretionary than others always wanting to use that restricted funding first to make sure we have as much flexibility as possible. So more to come if we hopefully they will be in a great position to figure out of having 19 million of funding to kind of work with
Unknown Speaker
Thank you. And then my son's
Mike Riley
counsel, I assume a 9 million is caught up in whatever goes on in Washington, DC, right? So part of what we're gonna have to see how it all shakes out here. And the timeframes within which they make a final.
Melanie Kebler
Yeah, but I really want to say thank you to our representatives who have indicated this as an important thing that they want to fund in our community. So it's sort of sitting there ready to go, we can get a budget, under government, that'd be great. So
Barb Campbell
can we build apartments in the tower?
Unknown Speaker
I don't think the FAA would approve that now.
Speaker 3
So authorize an agreement with Morrison Marine in substantially the form presented to council for architectural and engineering services for the design of the bending display airport air traffic control tower, and email not to exceed $1,394,632.34 and others see manager to approve amendments to the agreement. amount up to $205,347.46 Second.
Speaker 1
All right. Item seven has moved and seconded All in favor.
Speaker 3
to authorize the acceptance of two grants from the federal aviation administration for an airport infrastructure grant in the amount of 190,004 $31 in the federal contract, or grant in the amount of one point 6,000,002nd.
Melanie Kebler
All in favor. All right. All right. Thank you so much for all your work on getting this funding.
Barb Campbell
A lot of waiting for pretty quick decision to wait. Thank you for coming out and yeah. Okay.
Unknown Speaker
I'm going to bring on item nine,
Speaker 15
nine. This is the second reading of an ordinance to amend the Ben development code chapter 2.7. Special plan districts to create the Caraway Master Plan Development at approximately 150 acre major unity master plan for a
Barb Campbell
roll call vote on the second reading ordinance to amend the bend development code chapter 2.7. Special plan districts to create the Caraway master plan development
Melanie Kebler
Okay, moved and seconded so I was on zoom in another timezone during the last meeting when we discussed this master plan and had intended to and failed to make sure that we reflected a change in the minimum lot size for triplexes and quad plexes. This was discussed on the record as part of the record the applicant said that would not be a problem for them. So I would like to make a motion that we approve the ordinance as amended by the Planning Commission and reducing the minimum lot sizes for triplexes. And quad flexes in the RSP zone in the Caraway master plan to match the underlying zoning and so that is my amendment to the motion on the table. Second, second, is there any discussion on that? The other thing I as far as discussion I do want footnote this will result in tonight's motion being a first reading because it's been changed so then we will need to do a second reading in our next meeting. The applicant has been informed of this change and it results in basically two weeks of delay.
Speaker 23
So does this amendment just make it match the prevailing recommendation of the planning
Melanie Kebler
No, that's it's a bit changed was not recommended by the planning that was something that I kind of spotted and pointed out but it was I Yeah, otherwise it would have been covered by the motion. Yes. Okay, any further discussion on the amendment to the motion? All right, all those in favor of the amendment to the motion. Okay, and then, let's go to the base roll call vote. Let's go ahead. do a roll call vote on the motion as amended.
Speaker 15
Okay, so roll call on the amended motion. We'll start with Mr. Kapler Yes. Answers Campbell. Yes. Rodman Perkins. Yes, and yes.
Unknown Speaker
Yes.
Unknown Speaker
Do you want to drop off? Yeah.
Unknown Speaker
I asked for one.
Speaker 15
Let's do it is Riley. Yes, Norris. Yes.
Melanie Kebler
Thank you. And we'll have it on our agenda again for a second reading at our next meeting. Thank you everybody. Item 10.
Speaker 15
Item 10. This is the second reading of an ordinance to annex approximately 153.56 acres in the north triangle urban growth boundary or an expansion area.
Melanie Kebler
And I would move to table this item to our next meeting. So that is approved at the same time as the second reading of the airway. ordinance. Second. All right, all those in favor of tabling to the next meeting please say aye. Aye. Okay.
Unknown Speaker
Item 11.
Speaker 15
This is the second reading of an ordinance granting a non exclusive franchise to Intel Inc.
Barb Campbell
for a roll call vote on second reading of an ordinance granting a non exclusive franchise to bend l
Unknown Speaker
Inc. Really cool.
Melanie Kebler
There a second. Second. All right. Moved and seconded. Roll call vote.
Speaker 15
Roll call Mayor Cuellar. Yes. Councillors Campbell. Yep. Rodman? Yes. Perkins. Yes.
Speaker 1
Yes, Riley. Yes. Nice. Yes. Great.
Melanie Kebler
All right. Council action and reports. Did we have subcommittee meetings? We did did. Does anyone from stewardship want to give a quick update
Unknown Speaker
on how that went?
Speaker 5
Sure. We we, the bulk of the meeting was spent hearing from Envision bend to I believe is coming up next meeting. Meaning that during our working
Unknown Speaker
session, yeah.
Speaker 5
Okay. So I won't I won't bore you with any of that. You'll you'll hear it all in a couple of weeks. And then we spent a little bit of time talking about the coordinated House's response office and the move to CIC and what the I of the IGA and then we finished with an update on ARPA funds, the 14 million ARPA funds that the city have been received and has been spent in a variety of, in my opinion,
Unknown Speaker
really impactful ways
Unknown Speaker
for our city. Great.
Speaker 2
All right. Anybody from council or I'm sorry, community building subcommittee. Or, I mean, we can have staff summarize it to whatever we want,
Ariel Mendez
I think to two main topics. One was an update on a climate friendly and equitable equitable communities rulemaking. The city will be selecting the areas for designating them as climate friendly areas and the question is essentially to choose between three options one is a very centralized large CFA, the other on the other extreme, it's a variety of small CFAES sort of just geographically dispersed and then the middle one that seems to have a lot of attractiveness. is a mixed kind of a combination varied approach, sort of a centralized with some other satellite areas designated as DFAS. And if I'm not mistaken, the city has a survey out right now, asking community members to weigh out weigh in on this topic as well. And maybe we can
Manager King
send me an open, it'll be an open house as well, too. So I'll put some information in the memo about those efforts.
Ariel Mendez
Okay, great. So that's, that's coming in the pretty short term, actually, December I think, something like that.
Mike Riley
When do we have to designate them by I thought at the end of the year,
Manager King
no, it's not the end of this year. Next, I think it's next year sometime, but I want
Speaker 23
to say June but I think December is in my mind for some other reasons,
Manager King
but some other changes that we do have to make but not that not the climate a little more time.
Ariel Mendez
And then the other issue is three, three bond funded projects that have some increased costs associated associated with them, in part due to the increase in cost of construction that we've seen over the last couple of years and also because of the community desire to focus on safety in these projects, and the three projects are a key route on Butler market, a kind of nine and one project on only, which involves a lot of other projects, sewer and water. And I swear tonight, I think, a bunch of other things on there. And then safety improvements along the Portland Portland Avenue corridor, and the dilemma that was discussed is how to how to fund the costs associated with completing each of these projects. And what the implications are for other bond projects when we're experiencing higher costs than were initially funded in the bond. And so how can the city best meet that that unmet need that I think there was Butler market was identified as a priority because it is it is a key route and it is on the identified route of the north south and east west. Bend bikeway. And I think it would serve a really large number of people in an area that it desperately desperately needed. But there was not consensus about how to prioritize funding. Beyond that. I would say. So I think it's it's a it's a recognizable dilemma. That was not resolved.
Manager King
I think, I think, in general, I think we, as you said, we want to focus there. I think Portland, we'd like to do a little more due diligence to see if there's some potential grants that we could apply for it really add because we would hate to make improvements. That just aren't satisfying to everybody. So looking for options and other you know, maybe some safety improvements, I can do something while we acquire additional fund funding kind of similar to what we were doing with green when, for example, although in that case, we actually do have the full funding because we've been aggressive with some of the federal funds but, you know, taking maybe a stair step approach there makes a little more sense. Yeah.
Speaker 3
Yeah. Just I guess to say again, what comes from Mendez said, I think the three of us were locked in on well the market because it's on the key route, and focused on additional funding for Portland not saying you know, don't worry, but focus on additional funding and we know we're going to be doing from Portland anyway. So as we you know, as there's ground disturbing activity there. Let's use that as an opportunity to to improve safety.
Unknown Speaker
to water. Our projects. Yeah, but it was a great summary.
Melanie Kebler
Thanks. Yeah. And I think, I mean, we have a transportation Bond Oversight Committee. Part of what they do is oversee some of these funds and how these projects go and part of what they can help us with to is some of this prioritization, and that keeps it in the public eye and very transparent how we're spending the money, and I think continuing to be aggressive with federal grants, right? We have a brief grant from the design, read market Overpass, which is a very expensive project. We get additional federal funds to build that project that frees up bond funds for other projects. So I think we'll continue to do all that. All right, great. Thanks for those updates. Council Riley, anything to report
Mike Riley
I went to the neighborhood street safety program kicked off with the leadership of the neighborhood associations. I think there was maybe half of the neighborhood associations were represented there down at Larkspur. It was a week ago or something. And it was just it was really I appreciate all the work that Robin and the rest of the team that was there to put in put into prepare for that. And the examples of projects that they had, I think they did a good job of presenting, kind of laying out what the process was going to look like and inviting the neighborhood associations to also start to think about what some of their own new ideas were. So I'm just pleased to see that kicking off in the next phase that we're going to do with investments for neighborhood street safety, and I think it's something I've been hearing about from the two neighborhood associations. I'm part of them wanting to know, when's this going to happen? How are we going to be involved? So I think it helped answer a lot of those questions. But again, there's some more research to be done to those who weren't there. And then the mayor and I and David and several other staff members, Russ Grayson, we're at that tough event. We could go week and a half ago, I guess. Yeah. I think it went really well. We had maybe about 35 to 50 people there. And it was reported by Ross that at least a handful after they left said that they felt better about it. All than when they arrived. So I think that was a generally good outcome. We have a second one planned coming up for October 25. Yeah, it looks like that's the lake lift Summit West and a couple other West Side. Yeah. Well, the location still to be determined. So
Unknown Speaker
that's why North went to
Speaker 14
envision Ben meeting that was last week was very interesting and look forward to seeing how you know some of the findings in that can actually get put into action and then the second one was the Oasis village groundbreaking yesterday which was a really nice celebration with with our council members and Redman and our county commissioners and just nice to finally see that getting off the ground.
Unknown Speaker
Great. Council Robin.
Speaker 3
I attended the Oasis village groundbreaking was great. Thank you for all your work on that counselors also met with representatives from the Stroke Awareness, Oregon organization today. And with a family member going through this right now I just wanted to give this website out and especially for people who aren't dealing with this. It's called Stroke Awareness. oregon.org And there's an acronym you can think of. That helps you remember the symptoms of a stroke, facial drooping arm weakness, speech difficulties, time to call 911 and the acronym is fast. So be great if even one person clicks on Stroke Awareness oregon.org today and can recognize the signs of a stroke so you can get somebody in hospital very quickly.
Unknown Speaker
Thank you. That's a Mendez.
Ariel Mendez
I I have nothing more to add beyond the community building. Great.
Unknown Speaker
Thank you. Okay. So Campbell.
Barb Campbell
Last evening was the neighborhood association meeting for southern crossing neighborhood association. It was their yearly meeting and was very well they attended at the dish brewery tasting room. Thank you to that room at a discounted rate. They had a presentation from Save bend green space that conserve concerned about preserving trail that exists within that property that ends. That is the current concern with that group also heard from our own engineering department about the neighborhood street safety program. Christian informed us that once we get through and have our list, every one will be happy three one will be happy. So I am looking forward to that. Seriously, as a student Tristan did a really good job. There were a lot of questions. There are folks with concerns about Chamberlain Street. Chamberlain is on our system of neighborhood greenways and there's a little section right as it comes up to read. Sorry to read market that currently is unpaved and
Unknown Speaker
blockaded.
Barb Campbell
It's going to be paved and the blockades are going to come down which obviously is created some concerns with the neighbor on Chamberlain. And I just thought it was very nice. Those folks were able to express their concerns, ask their questions. Christian did a really good job of answering those and I think we'll be able to move forward with that project, which will include enhanced crossing for bikes and pedestrians across read market, which I think everybody agrees is a good and necessary result of the project that is coming.
Mike Riley
And we almost saw someone get hit today on a bicycle at that intersection.
Barb Campbell
There you go. So can't soon enough and yeah, so it was a very nice meeting. Very well attended. And that's it for me.
Unknown Speaker
The brigands yes
Speaker 5
I also attended the Oasis village groundbreaking. Just really great to see that taking off after you know a lot of a lot of time and it was really really great to see all the different partners that were involved in this project. also attended the Envision Ben kickoff today had the tree up through ACC the tree code committee and shared Council's direction and guidance based on our work session at our last meeting with them and they got to work on that right away. Also had a meeting with the coordinator House's response office a couple of weeks ago where we talked about sort of continued our discussion discussions about the CIC, IGA and public agency roundtable planning which I believe will we will be talking about next week at our joint meeting with the county some more and had the human rights and equity commission meeting and had a speaker from the Department of Justice Civil Rights unit there, which was was really amazing. Especially talking about the bias response you know, work that they're doing. Something that's really interesting is and I think really helpful for people who are going through this I have an emergency fund for people if they've had a bias incident happen to them. It's up to $1,000 and if you're, you know if you need help moving or just you know, getting out of a certain situation, they can help with that. And you can find it at Stan stand against hate.oregon.gov. Oregon was the first state in the nation to pass hate crime laws and the first to have a bias reporting line. I don't know and the number of calls is increasing. They had 11 calls when they opened in January of 2020. And they had 350 calls in June of this year, which is the last data so So these numbers are going up they they're already up to 2500 reports this year for the state of Oregon. Some wanted to share that. And interestingly in Deschutes County, they broke it down in 2022. They can attribute 236 reports to Deschutes County, and so far in 20 2360 So I don't know what that means. But I thought that was interesting data.
Unknown Speaker
And that's all. Thank you
Barb Campbell
there. Could I say one other thing, please? Sure. I'm sorry. I just remembered that regarding that Chamberlain project. One of the ideas staff presented is the idea of a two way bike way in that little section. And we don't have any that would be the first to weigh bikeway in the city. I just thought that was of interest to all of us is you know, that's it
Unknown Speaker
301 By crux. Do we have a? Yeah. Oh, your second. Oh, right. Which is great.
Barb Campbell
I think so. Well, no, I absolutely think we want these and need them. And yeah, so yeah, thanks. Great.
Melanie Kebler
Okay, so I was at the Strong Cities conference during our last meeting. This was a really excellent opportunity to meet with mayors from literally around the world who are all dealing with hate speech, hate movements and hate groups and extremism. So it was really interesting to see the perspective. There was a common theme of of reaching out to young people in particular. For some regions. There was a mayor from Africa who said they had 36% unemployment in her region and that young people part of engaging them was to stop them from being you know, joining gangs or other hate groups and to help them gain job skills and be employed so that they weren't susceptible to that. So just a different perspective from what we have going on here in Bend but I think a lot of good learning and knowledge that some of which I've already passed on to staff, you know, to try to help inform what we're doing as we work through those two schools that Andres and his team brought to us earlier. I went to the new habitat community that's right off of right next to 27th there, where they're building a few cool townhomes that are energy efficient, that have heat pumps and that are going to have some families who I had the opportunity to meet Senator Merkley was there as well. He used to work for Habitat for Humanity if you didn't know so has a soft spot for that group and it was really great to meet the the folks that were going to live there and one woman told me that just being able to purchase a home and live there felt like she could open up all these opportunities for herself like now I feel like maybe I could go back to school or I could think about my future in a different way because of the home that she was able to buy. So really life changing stuff that we're supporting with those projects. Went to the Ben central district mixer with counsel Bing and counselor Mendez met with Ben. The businesses down there. That was great. had an opportunity to as I said before walking role to Bear Creek this morning, and then came back later to do a class visit. With first and third graders who had some really awesome questions for the mayor. And then I gave a high five to every single one of them. Because you can't just do one. Yeah, that was fun. And I wash my hands afterwards. But it was actually ended up meeting up with one of the commute options volunteers and a couple of kids we use the larkspur trail. We came out on our experiment in Bear Creek and I said, Oh, this is we're gonna put some stuff in here a crossing. I came back later, they were literally building the median, like stopping traffic to build the crossing and I was like, geez, I just manifested that so quickly, was great. So we really need to continue, I think to invest in those priorities of Safe Routes to School. I know all the kids scooting and biking had a smile on their face, and it's a great way to get to school this morning. So I think that's it for me. We had that shared space and letter which I moved up that we already took care of that there was a letter from the climate mirrors group that I sent out last week, didn't hear any objection to that. That's just a comment in support of some proposed rules federally about power plants and cutting emissions and carbon pollution.
Unknown Speaker
And I think that's it for the manager's report. I'm gonna
Unknown Speaker
it's got a visual.
Unknown Speaker
So try to record.
Manager King
This is after much deliberation with internal and external groups. This is our design for the bikeway we've been talking about. We've got actually some great routes, we're building routes. Part of council goals, as mentioned, is to make improvements but there are some routes that already exists. We just need to have them better marked. Right and so we engage in a Wayfinding effort with the community building subcommittee. And that is the product that will be installed this spring. So we're on track with that. So that will really help get folks to these awesome places. And as we're making improvements as we speak. So just wanted to
Barb Campbell
zones community building stuff. Yes.
Manager King
Thank you for your work. So, Ben Parks and Rec ODOT cascade these transit and bikes are all part of the external group and then of course our internal team and I really want to shout out to Janet Ruby and Brad tower with our transportation mobility department for helping lead that project and Communications Committee development, engineering and infrastructure planning, etc. So a lot of good work that went into that. events. So we a lot of you mentioned, Oasis village we have our own events, here events to celebrate some groundbreakings that are taking place. One will Central Oregon villages so our own outdoor shelter. As you know we were just wanting to get that online as quickly as possible. Without the fanfare. We are now building capacity and we're time It's time for a celebration for Central Oregon villages. So they have an event an open house this or next Saturday, October 14 from 10 to two. So you're welcome to park along Benson behind the desert stream church and you'll have an opportunity to really tour the facility there. And then another great opportunity on October 16. That Monday from two to 3pm for the groundbreaking for Cleveland Commons which will be our first permanent supportive housing. So for those that don't know what that is, that is for folks that are chronically homeless and have a medical condition, requiring long term support
Mike Riley
the date for that one
Manager King
that is it's October, I'll put it in the memo but it's October 16 to count to
Melanie Kebler
two. I thought there was one But we can send everyone Yeah, yeah. Make sure everybody can you manage that.
Manager King
In terms of projects. I was already mentioned the NSSP project. So we are now substantially complete with winter 2010. So we are just wrapping those up. They should be done by the end of this week. And then outreach has begun, as you know, as you've referenced for next year. We also finished Ferguson. That's that project that opened up I know and so we actually got some great kudos from community members said great communication great management a very, very complex project with technically and traffic wise. I live on Mount VISTA and just want to thank you for the marvelous job you did. The flaggers and crews were awesome about keeping traffic moving. However, I've never been so grateful to look to turn left. Know and then just upcoming meetings. We have a joint meeting coming up with the county as reference. So kind of three agenda items. One just getting an update on the siting of the landfill project, a whole bunch of topics related to housing and homelessness. Including the joint office and roundtables. She mentioned the county's efforts to as they put a condition on their enforcement of their code with the siting of to manage camps, the framework that we're working on with the governor's office to partner in that work, as well as the county's efforts to sites or the feasibility of setting another campground and, and then just legislative updates as well, just while that's culminating with some momentum for the short session, and then transportation fee roundtable that was mentioned, that's the following day. And that's with the focus on equity and accountability. So last of the three and then lastly, I want to introduce Renee Mitchell. Renee is going to be taking over in our communications and engagement director role and a big thanks to Anne for all of her years of service for for the city and really building the team and building such a great group of folks that are doing the work every day and just can't thank you enough for your leadership and yeah, and welcome Brittnay to the work and it's still staying with the city just moving into a different role kind of focus on communications with our Public Works group. All right.
Unknown Speaker
That's it. Okay.
Speaker 24
Not to adjourn. All right, everybody. Oh, no. Oh, to
Barb Campbell
get up my call to order this meeting of the vendor urban renewal agency meeting. We took roll because we are the city council and we're all still here so we don't need to take roll and that will get us straight to approval of minutes. I would be happy to accept a motion to approve the minutes from the June 21. Meeting. So move. Thank you.
Barb Campbell
is Sir Broadman. And the second for Mr. Mendez. All those in favor please say aye.
Unknown Speaker
Aye.
Barb Campbell
Thank you then oppose that is unanimous. Shall I just keep going? I'm just gonna keep going. Next, I have the pleasure of introducing our new staff person in charge of urban renewal. Who is Jonathan Taylor to Annette and is here for Agenda Item number three, which is a development assistance agreements with the Empire construction and development LLC. And Tomko electric, four, Incorporated for infrastructure. Improvements in the Juniper Ridge urban renewal area. Jonathan, welcome. Take it away.
Speaker 25
Thank 
you Chair. First of all, my name is Jonathan Taylor. I am your new point person for urban renewal. So tonight, members of the agency, we are going to be presenting the first applications that are going to be under the Juniper Ridge development assistance. A little bit odd background for your closing act tonight. The two considerations for you are an application both from Empire construction and Tom Cole electric for infrastructure reimbursements for two inch water sewer line and a six inch sewer line as well. They are for the Cooley road properties. They are those are the two that were partitioned earlier this year as part of the Partition Plan that was approved on August 8. In your staff packet at the very end of their application, you'll see the total of their development costs for public infrastructure which is about 189,000. A little bit of background for this policy. So in May of 2020 bird directed staff at the time the Juniper Ridge advisory Management Advisory Board to come up with some sort of policy to help spur development in Juniper Ridge. And as you know, you're already facing some real estate decisions in the Juniper Ridge. This goes in line with what the synergy is going along the lines of what's happening in the core area. So these two particular applicants are moving from the core area to Juniper Ridge and so this synergy is to prevent outside movement of our jobs and to keep them within the city of Bend and August of 20 August 27 of 2020. The Juniper Ridge advisory board recommended some proposed policies and then on August 31 2020, were reviewed and adopted the policy as is and these are the first applications and currently applications are on a rolling basis so we could see more in the coming months but these refers to the properties in question are 20960 Cooley Road and 20950 Cooley road and you'll see the two project sites there. The goal of the developer on both parcels is to develop both a five acre to three acre vacant parcel which is a Greenfield and to 30,000 square foot industrial commercial building. The reimbursement project is for $48,000 and like I was saying earlier, it's for the domestic water service and sanitary sewer service and instead of having a clawback provision that we would normally put in for any kind of urban renewal loan or reimbursement we're actually going to tie it to a permit warranty which is means when the utilities are confirmed and connected, so then that's when the reimbursements will occur. And same thing, except for the five acre This is a three acre so it's kind of a twin project. So the motions before you are the consideration of whether you would like to approve these two development assistance agreements, one would be for on pillow electric and the other one would be for Empire construction.
+2
you Chair. First of all, my name is Jonathan Taylor. I am your new point person for urban renewal. So tonight, members of the agency, we are going to be presenting the first applications that are going to be under the Juniper Ridge development assistance. A little bit odd background for your closing act tonight. The two considerations for you are an application both from Empire construction and Tom Cole electric for infrastructure reimbursements for two inch water sewer line and a six inch sewer line as well. They are for the Cooley road properties. They are those are the two that were partitioned earlier this year as part of the Partition Plan that was approved on August 8. In your staff packet at the very end of their application, you'll see the total of their development costs for public infrastructure which is about 189,000. A little bit of background for this policy. So in May of 2020 bird directed staff at the time the Juniper Ridge advisory Management Advisory Board to come up with some sort of policy to help spur development in Juniper Ridge. And as you know, you're already facing some real estate decisions in the Juniper Ridge. This goes in line with what the synergy is going along the lines of what's happening in the core area. So these two particular applicants are moving from the core area to Juniper Ridge and so this synergy is to prevent outside movement of our jobs and to keep them within the city of Bend and August of 20 August 27 of 2020. The Juniper Ridge advisory board recommended some proposed policies and then on August 31 2020, were reviewed and adopted the policy as is and these are the first applications and currently applications are on a rolling basis so we could see more in the coming months but these refers to the properties in question are 20960 Cooley Road and 20950 Cooley road and you'll see the two project sites there. The goal of the developer on both parcels is to develop both a five acre to three acre vacant parcel which is a Greenfield and to 30,000 square foot industrial commercial building. The reimbursement project is for $48,000 and like I was saying earlier, it's for the domestic water service and sanitary sewer service and instead of having a clawback provision that we would normally put in for any kind of urban renewal loan or reimbursement we're actually going to tie it to a permit warranty which is means when the utilities are confirmed and connected, so then that's when the reimbursements will occur. And same thing, except for the five acre This is a three acre so it's kind of a twin project. So the motions before you are the consideration of whether you would like to approve these two development assistance agreements, one would be for on pillow electric and the other one would be for Empire construction. Unknown Speaker
Yeah. Are there any questions for Jonathan? Any discussion? I'd be happy to
Barb Campbell
entertain motion number one,
Speaker 3
to approve a development assistance agreement and substantially the form presented with impaired construction development LLC. For reimbursement of infrastructure improvements for 20960 Cooley road and amount not to exceed $48,490. Second.
Barb Campbell
We have a motion in a second. Any further discussion? Seeing none, all those in favor please say Aye.
Unknown Speaker
Any opposed? None. That's unanimous. Anyone like to make the
Barb Campbell
second motion for us?
Ariel Mendez
I move to approve the a development assistant agreement and substantially the form presented with Tomko electric incorporated for reimbursement of infrastructure improvements for 20950 Cooley Road in an amount not to exceed $48,000 for $48,490.
Barb Campbell
We have a motion and a second. Any further discussion? Seeing none all those in favor, please say aye. Aye. All those opposed? That's unanimous. The last thing I will say is thank you to Alison Platt, who was not hired to be our urban renewal manager. She moved into that position for us and is doing an excellent job. She's out on maternity leave with her adorable new baby. And soon she'll be back and then I think we'll have Allison and Jonathan both to lead us into urban renewal in the future. And infinity and beyond. So we're all gonna be up
Speaker 24
there when then everybody will be happy. Yeah. And with that, we are
Barb Campbell
adjourned. Thank you, everybody. Thank you. John.