Detroit Continuum of Care — Board of Directors, 6:2:2025

7:07PM Jun 2, 2025

Speakers:

Keywords:

Detroit Continuum of Care

Board of Directors

quorum

Robert's Rules

meeting minutes

agenda approval

elections

COC board

Secretary role

COC builds

funding opportunity

permanent supportive housing

project review

public comment

action items.

I Hello everyone. We will get started shortly. Thank you for coming. But

Good afternoon, everyone. Get started. Short we please just get a quick little introduction in the chat. And also I will put the chat to record your attendance as well. Put the Link I mean, alrighty. I

Good afternoon and happy June, everyone our chair. Eric joy are just signing in. We're so glad to see so many people here today. We will get started listening to the meeting at about five After thank you so much for joining us Today. Applause.

On, all right, excellent. In the interest of time, our chair is still attempting to sign up, but we will get started in respect to everyone's time here, as Josh has shared with me that we have reached a quorum. So we do ask that if you've not signed it yet, would you please do so? Thank you. To all the introductions in the chat, we will have a section for public comment today. Just want to remind us who would like to make public comment. You can start signing in now with Tiana Harrison, we will have that at the end of our general session today, we also have some elections that we will take care of, so please stand by throughout this opening session. Please do we everyone's input? Ms Johnson, anything else to cover before we move into the agenda? Having established quorum?

No, I think that'll be all right.

So we are ready to move on to our first topic. So we did want to just share a bit about Robert's Rules of Order, which is a framework for our meetings that we use it is a framework so each organization uses it to structure, bring structure and order to its meetings. And we want to just reflect on some things that are stated in our charter as well that we do use our Roberts rule reporter that open and close each meeting and different our motions to each floor as it is a framework of parliamentary procedure. We use it to just ensure that our meetings are conducted in a structured and orderly manner, so that everyone has an opportunity to participate, and our meeting is a fair and transparent and we can keep some order for conversations. Our basic principle that we've adopted here at the CLC is that we will try to address to start our time to be organized and be led by our chair, who controls the flow through the floor and composure of the meeting. All of us are equal, and our rights are equal. We must have a quorum which has been established better to move forward. We do encourage our members to participate in the discussions, but we ask that everyone hear from all who wish to comment on particular matters, we would ask that you vote to be acknowledged by the chair to speak, and you will be granted access to the floor to do that without interruption. And then we should be aware, as you all do, that our proceedings are public for our general session, we will accept a motion at the time the chair agrees to have motions entertained, so she will really designate that period The chair must recognize members, just like any comments to be able to make a motion, as well as the order for second is important for that motion to be entertained. And again, second, the motion is just an opportunity stating that the board wants to hear the content of the motion that's being made, and we just ask everyone to continue to be courteous and try to keep our confidence focused on issues. So just a review of how Robert's rules have been adapted to help us with the dclc, Detroit care, non border business. And thank you, Mr. Johnson, you're ready for the next slide. All right, so as we reach quorum, we want to take our votes for the board meeting, if we can have a motion, the first vote is to approve the May 2025, board meeting minutes, and we'll take a motion, and second for that, and then I will call the motion and second for the second vote. Is there a motion to approve the mayor?

Motion down to price. Thank

you, Miss price. Is there a second? Our second is Tara Brown, thank you, Miss Brown. The first vote has been moved and seconded. And for the second vote, that was here for you, it is to Approve the June 2 today's agenda. Is there a motion?

Yes. But I also wanted to uplift what Katrina said in the comments. I'm sure we can fix that after Okay,

thank you for calling me to that moment. It should be Katrina as of yes, so let me amend the motion be accepted. Do you approve the June 2? 2020, 2025, agenda with the correction as we provided for the Superman.

I motion to approve the June 2, 2025, agenda, correct. Sorry, this is Katrina.

The My name is in the minutes.

Oh, it's correct, incorrect in the minute. All right,

it's incorrect under the C. OC

board, vacancy summary, so, so if that could be corrected, then not on

the agenda. Sorry about that. All

right, we will go back and do an amendment for that. So then the second promotion standard is, do you approve the June 2, 2025, agenda? Miss Brian, you support? Yes. All right. Is there a second?

I second Katrina?

All right. Thank you. So those who have been moved and seconded, I'm going to ask Miss price, would you allow us commend your motion to approve the May minutes with the correction of Katrina Edmonds, may I approve and Miss Brown, you accept that. I

accept Thank you.

We now have appropriate motion. And second to those two votes, if Miss Johnson, if you could launch

those two polls, I would do the four minutes first. I don't think I can launch both

polls at the same Okay. Sounds good.

Then maybe we can give them until 213, all right, first One

sounds good, okay?

Okay, it is now 213 so I will end this poll and share the results. And it looks like the results have passed by 70% for the board minutes. And then I'm going to stop sharing that and watch the agenda

poll

so we can give that a minute as well. We can end it at like 214,

thank you, Miss Johnson. Applause.

Actually, we can continue with the meeting. We can continue with the meeting, and I can put the results in the chat.

All right. Well, we do need the agenda approved before we go forward, so we'll, we'll wait for that old our chair Chancellor, to get settled. Oh, I see. Oh,

okay. Well, it's 214 I can just say very good. So it looks it passed by 67%

Thank you. Percent. Thank you so much. I yield the floor to

our chair. Erica, are you ready? I am here. I appreciate it. Please forgive my sorry. Miss it, everyone. Thank you, Dr G for continuing on with our meeting and thank you, Chelsea, and welcome again, everybody, and good afternoon again. Erica, George, Chairperson for our CLC board, and looks like we already went through our minutes for approval so we can go to our next slide. And

yes, and that is me. Alright. Wait, let me just Yep. Okay, okay, hello, everyone. My name is Chelsea Johnson, and I work for him. So right now we are on the COC board, Secretary seat elections. So I just wanted to give just a brief description of what the Secretary does, which they keep accurate records of the acts and proceedings of all meetings of the COC and COC board, and also record the record the names of attendance and the Secretary submits all meeting minutes to the COC lead agency for posting to the COC lead agency website. So our candidate, we have Dr Celia Thomas from alternatives for girls, and she fills our homeless service provider seat. Dr Thomas, are you ready?

Uh huh, yes. Thank you. Do. Hi everybody. Chelsea, of course, told me that I needed to give you all a little bit of briefing about who I am. So Sylvia Thomas, I work for alternatives for girls here in Detroit, been in my role as chief operating officer for nine years now, and in terms of contributions to the board. As a current board member, I rejoined this board in January of this year after a one year hiatus, I think might have been two years, one or two year hiatus, and before that, I was on the board for two, three year terms. The last two years of my term had me in the board chair seat, and I did the best that I knew how to do to lead the COC at that time, through a lot of challenging situations, I was grateful to have other leaders alongside me, on the executive committee and on the board to support the work that was happening with Our COC over that span of time in terms of this role. So I'm going for the Secretary role. And I mean, I've been on this mission of advocacy and ending generational poverty for almost four decades now. I've seen people come and people go. I've seen trial tribulation, and I've seen successes, and I believe in the goal of this COC, and I have the experience and the capacity to serve on the board, and more specifically, I have the experience and the capacity to serve on the executive committee as the board secretary, I'm aware of the responsibilities of the secretary role, and I am capable of functioning as secretary. My record already reflects that I can lead. I am steady, I'm transparent, I'm patient, and I have the ability to stay at the table even when things are very challenging, what would I like to see over the next few years? I would just like to see that we're continuing to do everything we can do to stay on the same page with moving the goals of our COC. I work in partnership with the other members of the I'm not quite sure it to or in order to show that, you know, we're trying to move that needle and that we're committed to it in a very transparent and genuine way, I'd like to see us continue to push against the systems that are in place now and build systems that can address the problems of homelessness together. I'm a consensus builder, so I would be in that space, in the rooms trying to find consensus. And it doesn't make sense for us to turn over the table and not stay there to figure out how the heck we get it back up and make it better. So that's what I'd like to see, or board continue to do, and that's what I'm committed to doing in the span of time that I am back on the board. Obviously, how I could facilitate that is to keep speaking, keep talking, keep laying out the issues, keep challenging the people who need to be at the table to get to the table and to address the issues. That's me in a nutshell.

Alrighty. Thank you so much. Dr Thomas, and thank you for your contributions to the CLC. So you all right now we will, well, the board will be asked to vote. Dr C, Lee Thomas as the secretary, and y'all will put the link in the chat. Dr G, do we have to move? Do I need a motion for this as well, other elections or

historical

from board members, I need a motion and a second to move The COC BOARD SECRETARY seat collections, I second, okay, oh, I don't think that I could make the motion. I would motion.

Okay, I'll motion or I second, i Third, I motion. Thank you. Thank you.

In that. Lisa, okay, okay, so I it has been probably second and move, so I will or moved in second, so I will pop the link in the chat, and this is for board members only. You guys,

I will vote. How about that? I will abstain. Okay,

so you guys, this link will be open until 430 that's the end of this meeting. So you all well, the board members will have that time to submit their vote. Thank you so much, and I will hand it back to Erica.

Alright? Thank you. Thank you Chelsea. Thank you Dr Thomas. I appreciate that speech, and thank you to our board members for submitting your votes. And again, that link is in the chat. If you have any difficulties, just reach out to Chelsea directly, and she can assist there. All right, I saw our next topic. I'm sorry I don't have it in front

of me. It's me, all right,

and you're getting ready to share your screen, right?

Amanda, yes, I am perfect. May go ahead and share that. We're getting that set up. All right? Well, good afternoon, everyone. I'm Amanda Sternberg, performance management analyst with the Homeless Action Network of Detroit, and I am going to come to for give an update on what's happening with COC bills. But ultimately, I'm going to be asked presenting a recommendation to the board that the board is going to be asked to vote on. And the details on this did go out to the board last week, so hopefully you've had a chance to review that document before today, maybe have an idea of what's coming. But in this space here, we're going to, like I said, I'm going to give a background on COC builds what that funding opportunity is all about in the RE release of this funding opportunity, and then, like I said, there's a specific recommendation coming to the board that the board is going to be asked to vote on. So just to give you a heads up, so we don't kind of bury the lead on what this recommendation is. And so you have this in mind as I go throughout my presentation, the recommendation that is being brought to the board is that the Detroit COC resubmit the full circle communities, NOAA, Central, COC bills, application to HUD in response to the current NOFO without reopening the local competition. So I know there's a lot there. Hopefully as I go through the next slides, you will have the additional context to understand kind of where this recommendation is coming from, but just know that this is the recommendation that we'll be ultimately asking the Board to vote on. So first, I want to give just some background and to kind of remind us all of what COC builds is all about, and sort of the history of it. So we have to kind of go back in our memories back to last July, July 2024, HUD released a special Notice of Funding Opportunity or NOFO called COC bills, and this was a kind of unique funding opportunity to provide what are called hard costs, so costs related to property acquisition, new construction or rehabilitation for specifically for permanent supportive housing or PSH projects. And as a part of that competition, the Detroit COC could submit only one application that was one of the kind of requirements of that NOFO. So that funding opportunity first came out last July, so over the course of late last summer into the fall, between September and November of last year, we ran a local application process. Hand worked closely with the city of Detroit on and our committees, values and funding committee, to identify evaluation criteria, what were some of the key characteristics we just look for in these projects? Kind of our sort of typical process there and then, essentially, we held a local funding competition for those dollars. As a result of that local competition in, again, is about October of last year, the COC Board approved the application submitted by full circle communities and NOAA as the one to be submitted to HUD. So as of November of last year, that that was the application, excuse me, that we submitted to HUD. Excuse me, just a moment. So. So that application was submitted last November, we were anticipating and hoping that HUD would have made funding announcements in response to that NOFO by early of January of this year, they did not so from January through April and even into May, there was a lot of questions around what was going to happen with COC bills, particularly when the new administration took office, there was just a lot of uncertainty, a lot of unclarity in terms of what would happen with the applications that were submitted last fall If this funding opportunity was even viable, just a lot of unknowns, really, that happened throughout the first part of this year. So then in May of 2015, so just a couple of weeks ago, there has still been no board announcements made from the application submitted last fall. Rather HUD re released the NOFO. And so that's kind of what has brought us to today, is that that NOFO for COC builds funding has been re released. So kind of a summary of this re released NOFO, any applications that were submitted under last year's NOFO, so anything that was submitted last fall would need to be resubmitted in order to be considered by HUD. So you know, if any CoCs that submitted an application last fall, they need to be resubmitted in order to be considered applications are due to HUD on June 26 so of this this year, so just in a few weeks, those applications are due to HUD. This no vote that HUD has re released is worth a total of $75 million and HUD anticipates making eight awards from that NOFO. These projects are all multi year projects. They're relative they're all for a relatively high dollar amount. So that's why, even though there is $75 million available, it's not going to be a lot of projects nationwide. Detroit may have we can apply for up to $12 million under this NOFO, but we still are under the restrictions of only being able to submit one application. But then again, that project budget does need to be for anywhere from two to five years. It must be a multi year budget. Additionally, most of the funding that's to be requested, about 80% of the funds that are to be requested must be for those, again, those hard costs. So acquisition, property, acquisition, new construction or rehabilitation. Additionally, HUD has indicated that in addition to this current NOFO, the one that is kind of on the table now that HUD intends to release another COC builds NOFO later this year for $100 million so an even larger NOFO to come later this year, according to the most current information we have. So I want to do kind of a quick comparison of these two nofos, the one that was released last fall that we applied for, and the one that's on the table now. So just this is sort of like a highlight of comparisons between the two, because I'm guessing, you know, there with this new NOFO being under the new administration there, I think are probably questions on kind of what's the same and what's different? Kind of what's the same and what's different. So under the prior NOFO, the maximum amount that we could request was seven and a half million dollars. Under the new NOFO, we can request up to $12 million so a little bit more money that we can request, which is great, we may we are still limited to only submitting one project for our COC. The timeframe that we're looking at to get this application in is significantly different. Under the old NOFO. We had 126 days from when the NOFO was released to when it was due to, you know, do our local process and get that application in this year, we have 42 days. The NOFO was released on May 16, and it's due June 26 so in the prior NOFO, again, the one from last year, there was scoring criteria related to how the applicant, which in this case was full circle communities promoted racial equity that was a score criteria that HUD was going to look at this year, that is not included as a score criteria. Rather, this year, it looks like HUD has added a couple of points available for projects that may be in an opportunity zone. And there are specifics in the NOFO on what is considered an opportunity zone. There's a specific definition around that

in last year's NOFO it so let me back up just a moment. As I mentioned earlier, the majority of the costs that have to be requested are for those hard costs related to project development, but then the remaining cost can be for supportive services and operations, those costs that would be ongoing throughout a project. So in last year's NOFO, there was a clear statement that any non capital costs, so costs related to services and operations may be eligible for renewal under a typical COC competition, like when they came up for renewal. That was pretty clearly stated in last year's note vote. That statement is not in this year's NOFO. That does not mean that those costs will not, you know, would not be eligible for renewal when they come up for renewal. It's just was noticed that that was not as clearly stated in this year's NOFO. Those are still eligible costs that the agency can apply for. There's just that statement, again, was not as clearly delineated in last year's NOFO, there were several non scored supplemental narratives that the applicant had to write and submit. Those supplemental narratives were around advancing racial equity, affirmatively affirmative marketing and outreach and experience promoting racial equity. Those, again, were non scored supplemental narratives that had to be submitted with the application. And under this current NOFO, the supplemental narratives are not included. And lastly, this not maybe too much a surprise. Under the old NOFO, there were other administrative requirements that applicants had to agree to, you know that aligned with the prior administration's policy priorities under this NOFO, those other administrative requirements have been changed, and additional requirements that the applicant would need to comply with now aligned with the current administration's priorities, including a lot of the current administration's executive orders.

So again, our the recommendation before the board is that we resubmit the full circle of communities NOAA at the central project. To HUD in response to this current COC builds no vote without holding another local competition. And I want to note that this recommendation does apply only to this current NOFO. As I mentioned, we anticipate another NOFO for COC bills funding to be released later this year, and it's anticipated at that time, we will be able to have another local competition held. I want to take some time to go into kind of our rationale for this recommendation and kind of why this is what's coming before the board. So the first one being that the full circle community and NOAA project has already been vetted and approved by the COC board. We went through that local competition process last year where they applied, several other agencies applied, the applications were reviewed and scored and the recommendation was made to the board and approved to submit the Full Circle Project, full circle communities, and no, I have already have indicated that they are still interested and in need of these funds, so that need is still on the table. There for them. The deadline for submitting the application to HUD is June 26 which is it was only 42 days from when the NOFO was released. It's less than 42 days now. So we are looking at that timeline, which does limit us from holding a thorough, local, competitive process. I also want to note that there is some level of precedence in the COC for this type of decision. It may be in a slightly different scenario, but it is still a similar and I would just want to take a moment particularly because there may be some board members who were not around in 2020 so just want to note an occasion that we had in a similar vein in the 20 in 2020 you know, we kicked off our local COC competition to consider new projects, just as we would typically do, went through a process of receiving application. Applications, reviewing them, starting to make decisions on them. And as you know, as we were sort of wrapping up that process in 2020 HUD canceled the competition because of the pandemic. So that was, that was what happened back battery low. However, when HUD issued the NOFO in 2021 kind of getting back on their normal kind. Of course, the board made the decision to approve to submit in that 2021 competition the highest scoring application from 2020 without making that applicant reapply. That was done simply in recognition of this application has already submitted locally. It's been vetted. It's been approved due to circumstances beyond its control. We weren't able to submit it to HUD in the timeframe we expected, but now we are able to. So again, it's not exactly the same scenario, but it was similar enough that I just wanted to point out that there is a bit of a precedence in this type of decision having been made in the past, and then, as I noted, this recommendation on the board right before the board right now is just for this NOFO that's currently out. We do anticipate when that next round of COC bills funding is released, that we will be able to hold a local competition at that time. And so, just also as a reminder of the project that we're talking about, this full circle communities and NOAA project. So this is a, it would be a permanent supportive housing project, 39 units of PSH targeted to single individuals who are experiencing chronic homelessness. I say single adults only because they're looking at doing one bedroom apartments. They certainly can serve also, you know, couples as well, but just given you know they're going to be smaller sized units. This project would be in adaptive reuse of the building at 23 East Adams, where Noah currently operates its programming out of downtown Detroit. So it's that adaptive reuse. It was something that we knew HUD would be particularly interested in, in the in the NOFO, the developer is full circle communities, and they also would be the applicant for the project. Full Circle communities has worked with other PSH projects in Detroit, developing other PSH projects, specifically a project with AMG, their Dr Maya Angelou village, Dr Maya Angelou village, I think I got the name right. And the Ruth Ellis centers, their Claremont project and other projects too, in Michigan and the Great Lakes region, the service provider will be NOAA, essentially, I think many of us are familiar with NOAA and the work that they do, so this would be an opportunity for them to provide those services embedded in that PSH programming. So services would be located on site at the building where people would reside. The initial application that was submitted they requested for four year grant term. And then you can see the high level those budget amounts that were requested. The total was seven and a half million, about five, 5.3 and rehab, and then the additional funding for supportive services, operations and admin costs. We do anticipate that if this recommendation is approved, that the grant term and or the amount requested may change, considering that the maximum amount that can be requested now is up to $12 million so that means that they may be able to request more. May be able to request five years instead of four. So there may be some kind of changes there in the in the specific budget, but again, the majority of the funding would be used for those hard costs, like the rehab costs, Okay, before we move into kind of the voting happy to take some questions, or if there's anything that needs to be clarified, do

you, I do not see any questions. I don't think I see any hands raised. Okay, so when we do get to the vote, just this is all board members are eligible to vote, I will be putting a link in the chat for the voting, but I do believe we need a motion and. A second. So I will

pause for that.

I'll motion Donna Price, Thanks,

Donna. I support Celia. Thanks, Celia.

Is there any further discussion that's needed?

All right, hearing, not. So the link to vote is in the chat. So the vote is again open to all COC board members asking if you approve or don't approve or choose to abstain from the recommendation that the COC resubmit the full circle communities. NOAA project for COC builds, and that voting link will stay open until five o'clock, until the end of end of the business day today. All right, okay, there's no other questions on

that.

Give me just a second. I think I have the next agenda item as well, if you want me to keep going.

Yeah, that's fine. Amanda, thank you. You bet. Give

me just a moment to pull up my other screen. You

okay, all right, we're still talking about COC competition stuff, so that is, that's what you get when I come to these meetings. So lucky you. The good news is, for this one, if we're not, I'm not asking for any vote from the board. This is more just informational, and just wanted to bring the board and the audience and whoever's here just kind of in the loop on what the plan is for what we're calling us the 2025, project review process. So I want to give a background first. I'm going to start with, kind of again, kind of a background on what a typical year looks like for the COC competition. Going to talk a little bit about what we presume will happen this year, what we don't know and what we do know. I'm going to talk about our current 2025, project review plan, and some ways that we may need to pivot as the time comes. So again, this right now not asking for the board to vote on anything. This is really just informational to probably set the stage for additional decisions that may come to the board later this summer. So sorry. Let me get my slides back to where I need them to be.

Okay. So to start this off, we are entering into kind of this plan for this year, making the best plans that we can with the information that we have as of right now, as you're probably going to hear me say multiple times throughout this presentation and in the months to come, if and when new information is provided from HUD, we may need to pivot, and we may need to make new plans or modify what's in place, but right now, we are planning the best we can with the information that we have. So let's talk for a minute about what a typical COC competition looks like in the most recent year that we did this was last year. So you also may have heard me talk in the past about how a typical competition has what we would consider kind of two branches. So the first branch would be the local application process. That's the process by which the COC board decides which projects, both new and renewal projects, are submitted to HUD for funding. The Board says policies related to funding processes, prioritization, evaluation criteria, and all of that projects are reviewed and scored and ultimately submitted to HUD. So that's the local application process branch. Then there's also the National application process that's kind of the second branch to the COC competition, and that's where we submit an overall COC application to HUD, and then HUD uses the score on that application to determine which projects that we submitted will be funded. So that's kind of in some what that second branch of the competition looks like. I will just make a note that. At the when we talk about the Application Score, we just recently received our score on the 2024 application. So right now, we're working on analyzing that score, figuring out the details of it, and we will provide that analysis to the board at a future board meeting. So what's different this year? So what's different this year is that there is no national application, so that whole one branch that would typically happen is not happening this year. Last year, HUD released a two year NOFO or Notice of Funding Opportunity, so there is no overall COC application that has to be submitted this year. Rather, the next time we'll have to submit that will not be until 2026 but then if we look at the local branch, so this is where a lot of the questions, a lot of the kind of unknowns come in. So as I've noticed, there's a number of unclear or unknown aspects regarding any local application or project review process. So in the next couple of slides, kind of going to go over what we presume, what we don't know, and what we do know and what our current plan is. So here's what we presume, and this is based on the NOFO that was released last year. So our first presumption is that there will be no new COC bonus or domestic violence bonus funding in 2025 the COC bonus and dv bonus are typically two pots of funding from which we have a local application process, and from which we fund the projects that don't currently receive those funds our new project application process. So we know that those sources of funding will not be available this year. Our second presumption is that the only opportunity we would have to fund new projects would be through reallocation. And reallocation is the process by which we reduce or eliminate funding from an existing project and use that funding to fund new projects. Typically reallocated funding is combined with COC bonus funding. Like those two pots of money kind of go into this are melded together in the same pot, and out of that pot we fund new projects. So those are kind of, let me back up a minute. So those are, again, sort of the two things that we're presuming, again, based on what was in the NOFO last year, no new COC bonus or domestic violence bonus funding. The only funding that could be available would be reallocated funding, should there be a decision made to reallocate projects. So here's what is unknown. So what's unknown is any decisions this, what decisions, if any, the COC may need to make if there is a reduction in funding. So there was language in last year's NOFO that said, should there not be sufficient appropriated amounts to fully fund all FY 2025, renewal grants, that grant amounts may be reduced proportionally. So it is first one to note when they when HUD says FY, 2025, renewal grants. That's talking about Grant terms that would go from 20 calendar year, 2026 into 2027 so a year from now. But even with that language in the NOFO, it's not clear how reductions, if necessary, would be implemented. It's also not known if the COC would have to submit a project priority ranking list. That project priority ranking list is typically the list in which, you know, we order projects in the priority order that we want them funded in the funded. What is also unknown is if HUD will re release the NOFO that will release a modified or supplemental NOFO to align with the new administration's priorities. There was language in last year's NOFO that gave HUD the ability to do so, so we don't know if that's going to happen. So in some way, everything that I'm saying could be out the door if HUD releases a modified or supplemental NOFO, but at this point, we don't know if that's going to help. So what we do know is that there is regulatory language. So within the continuum of care of regulations that has not changed. There's regulatory language requiring the COC to monitor COC funded projects monitor their performance and their outcome. So, and I just kind of pulled out some of that regulatory language there, so we know that that language exists and that has not changed. So. So we also know that the COC through hand and our role as collaborative applicant, as the COC lead agency, we typically fulfill this requirement through our annual application process every year and by looking at quarterly key metrics that has typically been done within the performance and evaluation committee. So based on what we do know and what we don't know and what we're presuming, hand is planning for the following. So we are planning to do a data focused evaluation of all of our COC funded projects that will occur in the coming months, and this would look back over on calendar year 2024. Would largely look at the same types of metrics that we always look at for our local review process. So metrics related to income and employment, housing outcomes, utilization rates, HMIs, compliance, those factors that we look at every year again, kind of this is the kind of what we're tentatively planning. Agencies would receive a scorecard, as they typically do, showing how well they performed and what their project scored. So the purpose of this project review plan, we see it being able to accomplish kind of the following four points. So first, it will provide all of our COC funded projects, again with this scorecard and data on their performance over the past year. Secondly, that will help to identify both within the organizations and the agencies, but also kind of our COC system as a whole, areas of strong improvements, and excuse me, areas of strong performance and areas where improvement may be needed. It will also provide the COC with data that may help to inform performance metrics for the 2026 competition, which again, is the next year that we anticipate things to kind of be back to that typical cycle. But it would also provide this performance data could be used if needed to help inform a project priority ranking list if we do have to rank projects this year, which, again, we don't know if we will have to do that, but if we do doing this project review, will at least give us a piece of data which we will likely Need to combine with other pieces of information to help inform that project ranking list.

So just by way of kind of a tentative timeline, and this is absolutely subject to change, everything I said here is subject to change, but just by way of kind of what we see that may be happening in the months to come. I will be working with the newly launched funding and performance Committee, which this committee is kind of working in a transition state right now, but we will be working with that community, that committee, to affirm those, again, data driven evaluation criteria that would be reviewed, and also would be working with a committee to discuss and develop recommended process fees that we may want to meet may need to implement regarding appeals or reallocation. Those recommendations will come to the board in July after, you know, once they're approved, then would be rolled out to our providers with that review process happening throughout the month of July. Once we move into August, there's a lot of you can see if needed. So right now, the only deadline that we have to work against is the deadline that was in last year's NOFA, which was in a late August deadline. So once we move into August, if we do need to rank projects, and if the only deadline we're working with it's that August deadline, there will be discussions and decisions made on that in August. And then again, if projects have to be resubmitted in E stats that would also need to be done towards the end of August. Again, that's a big if we don't know at this point if we'll have to do that or not. So again, we are really just holding all of these plans a bit loosely, because HUD may come out with new information that may require a change in these plans. If that occurs, we will certainly update the plans any recommendations, and be in communication with the board our provider agencies to develop new recommendations and new plans going forward as needed. And you know, we definitely will pivot as we have. Do. I wanted to, again, kind of bring this information to the board, just to keep you aware of what's happening, but happy to entertain any questions again. There's no vote being asked for this piece of it, but just happy to take any questions or clarify anything if needed.

So don't see

any questions. I don't see any hands. If folks do think of questions afterwards, feel free to drop them in the chat or reach out to me. Send me a direct message. Happy to entertain any of that. And we will obviously keep the board updated in the coming months, if and when we get more information from HUD on this. So thank you all, and I will turn it back over to Erica.

Thank you for those updates. We definitely appreciate it, and appreciate you all staying with your ears to the ground to know what is coming down the pipeline. All right, we are going to move forward, and at this time we will have any announcements. And I'm not sure if anyone signed up to do any announcements with you, Chelsea, or if we have anyone scheduled,

yeah, so I don't want to put anyone on spot, but Candice, if you are willing to share the announcement that you share with us in the Email, that would be nice.

Oh, Chelsea, I only remember what I shared

and you put me on the spot. What did, what did I share? I

think it was the community resource there. Candice, Oh, yes. Thank you. Thank you. Thank you.

Um, I received from the police department and some fellowships or partnerships that they have that there is a resource coming up, and they are offering expungements. They're offering same day resources. I'm actually just leaving. Oh my god, job for getting those people, getting those babies up place. So I don't have it in front of me, but I believe Chelsea was willing to send it out and in a communication to everyone,

correct, and I can also drop the flyer in chat.

Thank you, Chelsea, thank you.

Alrighty. Any announcements from the community and COC? If not, we can close this section and I can pass it back to the Chair. Thank you.

Thanks, Chelsea. And thank you, Candace, for your announcement. And it was actually kind of aligning with just what I was going to say, just about Job Corps and the nationwide cuts with Job Corps. And of course, just in the agency that I work for, Job Corps is across the street, and so we just keep them lifted right now as we all try to navigate through administration changes. And it's time right now. And thank you all for everyone's support and in transitioning folks, moving folks in our shelters, our PSA providers, everyone that's playing a role in helping the population that we serve. So thank you so much. All right, we can move forward now to public comments. So at this time, I will pass the mic along to Kiana. Here. He's here.

Good afternoon, everyone. Thank you, Madam Chair, so at this time, I do not have any requests for public for public comments in the chat, but if anyone has public comment, you can raise your hand. We have on the screen just some rules and suggestions for public comment. It will be timed. It is three minutes, so please, if you have any public comment for today of June 2, please raise your hand, or you can send me a message in the chat. Applause.

Yeah, but it just won't let me

Miss Black. Do you have a public comment for today?

You guys for moving so fast on those kids, to job, court all. I couldn't think of nothing but to call car the board called Tara, and make sure that we move fast, getting those dates, some placements. And I want to thank everybody who went and took care. I am so grateful for the work that we do. I just want to say thank you.

Thank you. Miss Black for lifting that up, and we appreciate that. Anyone else with public comment for today?

Right? I don't have anything in my chat requesting public comment, so I am going to close out public comment for June 2, 2025 CLC board meeting and turn it back over to you. Erica, thank you.

Thank you. Thank you, Kiana. Thank you all for your input and any public comments. Thank you Miss Black again. I know our sentiments are the same, all right, so that would be the end for public comment, and we can move to our next slide, Chelsea, as we were at the end, of our meeting here, sorry, I

thought I was sharing my screen the whole time on YouTube. Okay, okay, alrighty. You see public comments now, right. Okay.

There we go. Alrighty.

So that will conclude our meeting at this time for our COC board meeting to our public and our next meeting will be Monday, July, 7, 2025, at 2pm so we look forward to seeing you there, and at this time, we will close out again for the public and continue in A closed session with our board members. Thank you all.

And Chelsea just had a battery

low, yeah, I mean, also,

I asked, my co host to please help me, help Terry B attendees as well.

Somebody asked in the chat if there will be any votes in the closed session or after it? Brian,

yep, I responded there's no votes on the agenda at this time. Oh.