ladies and gentlemen, my pleasure to call to order the city council meeting for April 1 2024. This is our regular scheduled meeting as far as opening ceremonies. I see announcements are already going on. Madam Deputy Clerk, would you please call the roll for today?
Councilman, the Shafi Councilwoman Martin here. Councilwoman Monica Council Pro Tem Robinson. Council President Thomas,
thank you very much. Moving on to item D. This is the approval of the agenda. of Council have an opportunity to review the agenda the chair will wait to hear a motion I wish to proceed with item three.
We not waiting on this man.
No Miss Monica is not gonna be here. She's at a female event.
the floor right now, the floor is open for the approval of the agenda.
Motion to approve motion on the floor from Councilman Shafi to approve the agenda. Do we have support? Support support from Councilman Martin for the approval of the agenda? Any questions or dissent? And I'm Debbie pepper. Would you please call it a roll and approval of the agenda?
Councilman Shafi. Yes. Councilmember Larson? Yes. Council Pro Tem Robinson. Yes. Council President Thomas. Yes,
agenda goes a stand item for the approval of the proposed minutes in person virtual regular meeting for March 18 2020. For
council president if I could please interject, go ahead. So members of council in regards to the proposed meeting minutes. There was and I'm requesting that council approved an amended version as it relates to the appointment of the interim treasurer. Page six. The resolution that we prepared was unclear and indicated that the appointment was for the remainder of the term of the outgoing treasurer that that is incorrect. It should be ProCharger through the scheduled special election that council did approve at the last meeting. And so either if the current interim runs or somebody else runs whoever was elected at the special meeting in November they will formally take office once the Wayne County Board of canvassers certifies the election, which is typically a couple of days after the election. So with that, again, I did speak with members of council prior I'm going to ask that council approve the meeting minutes of March 18 2024 with the proposed amendments as requested by the city attorney. Thank you
sir. So what's your pleasure? I'm writing for
Mr. Clark, is it possible for you to read that changes for the record for
us? Absolutely. Thank you. So again, we're at item number six in a copy of this was I will read it sir copy was provided to the deputy clerk today for her consideration which he rightfully asked Council in. So this is the now therefore on page six. the NOC now therefore be it resolved that the Highland Park City Council approves the appointment of Lisa Starsky as city treasurer, until a special election is held, as set forth in Section 18 Four g of the charter and directs the treasurer to undertake all necessary actions to secure the fixed bond prior to assuming any duties as treasurer of the city of Highland Park. To Highland Park period.
Share any other concerns on these minutes.
Can you please clarify on page three, the first word
that is from a different that was the only was settlement.
The third one
first, where it
were a certain limited provisions that one
that provides that there were limited provisions of the settlement agreement had been slightly modified to reflect changes arising from the new trust agreement including the water supply services agreement and wastewater disposal services agreement. So it's providing that there has been a modification to the trust agreement, which was the hang up before and that's when the state retained Clarksville to come in and write rewrite the trust agreement that was presented to you at the March 18 meeting. That council approved and also Glu approved.
Okay, as far as modifications to the waterworks.
Were as you'll see previously entered into an administrative consent order ACO 39906 2017 dated July 28 2017, which require the city to make certain modifications to its waterworks system, which improvements were necessary in order for the city to meet its obligations under the relevant federal and state law. There was a consent order, I assume issued by a federal court that required the city to make modification to its water system is my understanding.
Okay, and the last one, please? We're asking six.
Sure, whereas litigation counsel each approve the terms of the settlement documents, and recommend City Council approve the settlement documents authorize and direct the mayor, the city clerk city treasurer or any person acting in the role of interim or deputy treasurer, the treasurer or any other officers in play attorneys and agents to execute such documents. So the litigation counsel have has approved the proposed settlement documents and it's also directing the clerk treasurer may or whoever else has to execute in order to finalize those documents. You said whoever else well, it was over listed there. So I don't know who else would be required. I assume that's already been done. Those documents have already been executed. Yes.
Sure. Okay. Mr. Clark, I have one more question. I just need this on the record. So so the term for the treasurer and I will say is just to my understanding that that term, was supposed to go until December 31. But you stated to me that it would go a couple of days after the current one of the county they certify that election, or whoever wins would feel the seat immediately from that point.
That's correct. So this is not a new term. This is filling a vacancy of an existing term. So the interim would would be in place until the special election is held in November. And then whoever is victorious at the special election would be formally seated and sworn in. When the Wayne County Board of canvassers certifies the election which can be anywhere from a couple of days to a couple of weeks. It just depends on the situation. I'm guessing and speculating because this is a presidential election. It may take a little bit longer than usual. But it's not it's not until the end of the year. It's simply until the board of canvassers certifies the election.
Which could be at the end of the year.
Sure. Yeah. Anything's possible. Okay.
Okay.
All right.
I'll
make a motion to approve the minutes. With the with that the amendments made by the by the city attorney, or
motion on the floor by Councilman Shafi to approve in person and virtual regular meeting meeting minutes for March 18. With the amended changes as suggested by cities Council, do we have a second? Second, we have a second Prakash will Martin questions dissent? Please call it a roll item for
Councilman a Shafi. Yes. Councilwoman Martin. Yes, council Pro Tem Robinson. Yes. Council President Thomas.
Yes. Next item, we have
an opportunity for the mayor to speak. I know the mayor is at another event right now. I don't see her online.
And she's not going to be here. So
we're going to move right into citizens participation. We have a short agenda for today. Item five fit openings. Item six is under legal. Closed Session. Item Seven is under the Administration resolution to apply for fiscal year 2025 congressionally directed spending item eight is under engineering resolution authorizing the acceptance of the MDOT grant number 717 and number nine under the police resolution to approve the tentative agreement between the city of Highland Park and the police patrol officers Association Teamsters local 214 For those who would like to offer comment on those agenda items the podium is available to you now please come forward if you'd like to. I see no movement so I see no reason why we should not move right into item five which is bid opening. Starting with item five bid opening Item A is for mowing services. City council What's your pleasure on Atomy?
Approval with discussion
we have a motion for approval. Of the bid opening for mowing services. With questions from Councilman Shafi Do we have a second?
Second,
and the second from Councilman Martin. Mr. Shopping The floor is yours which of questions. Okay.
Shall Do we have a bid for this?
So this is I believe it says bid opening so we have to open these this is basically correct me if I'm wrong. We're opening these bids up putting them in the paper
and referring to staff, okay, read the amount read the numbers. Read the slice. That much difference is there.
Okay, motion open a bit. So I want to hear what the bat is. Before I get into the questions and concerns. I have
who will be holding those bids. So
now, all right. Five bids were received for mowing services. The first one is from luxury lawn and snow in Farmington Hills.
An hourly rate of $140.
Is that per lot?
No. It just says hourly rate $140. Outrageous
does it say how many hours or how many days in which they are in which they plan to give the city and is it a bond attached to that?
There is no bond?
Because I'm not familiar with the request and going through this this is a maybe 15 page document. I don't see what that's just taken a cursory glance. All it has at the back is provide hourly rate for all mowing services.
The next bid is from expert and lon as
the attorney so a very valid question. We just opening the bids. Are we appointing somebody
to that? No. Just opening
the numbers and then they go to the parks. Okay
the next one is from expert lawn and snow and Warren.
They have a hourly rate of $79 $79. No big bang
next bid is from premier group associates. In Detroit.
See a bid bond amount a bit hourly rate $65 per hour $65 per hour and no bond correct.
The next bid is from Net Solutions LLC in Detroit. Max no any t net net You're welcome.
This one has no bid bond their hourly rate is five 550 $5.
masbia for mowing services once that property
what the net solution for that was that I mean grass and snow also will just rant.
This is mowing this morning. I will say
the name of the last one the last one one step property maintenance.
There they're out of Detroit.
I do not see a bid bond. Their hourly rate is $195.
Those are all the bids for Molly.
Thank you very much. Okay.
So I do have a motion on the floor to approve them and take that motion to approve back since this is just us opening the bids and I lead my motion open it up it's on the floor
so continue on and open the rest of the bids Do you want
a second I want to understand so Mr. Shafi you
okay. So originally originally, I made a motion to approve with discussion. Correct. Okay unaware that this is just the opening bid is not an approval. So I take back. I received the motion to approve. But I did make a second motion to I motion to open the bids. I leave that on
the floor. We already opened.
Okay
Okay, so we're moving on to Item B. Are we done with me? Here? Yes. We didn't take a vote.
We didn't hold on you're just opening. Okay.
The next bid is on call electrical services. Two bids. were received. The first part of bird correction. The first bid is from Great Lakes. Power and lighty?
They have, I'm sorry
I'm looking at is the plummeting electric together
the the the announcement the RFQ they combined them but the bids were submitted separately so they're separate bids for oncol electrical and they're separate bids for on call on call plumbing.
Okay, so So which one are we doing first apply electrical electrical electrical.
So two well received for electrical. This first one is Great Lakes power and lighting, Great Lakes power and lighting. So they have four rates for three years. So the first year the regular hourly rate is $77. The third the second year the hourly rate is $80. And the third year the hourly rate is $82.
And they're not aware of the item.
I beg your pardon.
What city Dianna
Tesco, Michigan c a s c o Michigan. A S O O they do have a beer bomb I apologize.
The next bit is from Allied building service. out of Detroit.
They have included a bid bond as well.
Their hourly rate for the first year $85 For the second year $86 For the third year $87
What was the first year
eight 585?
Yes
and there is a bond right?
Yes for both.
Moving on to on call plumbing services. There were four bids received the first bid is from Allied building service out of Detroit.
There is a bid band attached
their hourly rate for the first hour correction for the first year $90 For the second year. $90 For the third year $95.
The next bid is from USA plumbing and so, correction USA plumbing and sewer service out of Washington Michigan.
Delaware, Washington Michigan
there is no bid ban.
Their hourly rate for the first year $89 The second year $90. The third year $91.
I'm sorry, he should again
first year $89. Second year $90 Third year $91.
No bond no bond
the third bid is from LGC global incorporated
they are in Detroit.
They have included a bail bond
their hourly rate for the first year $162.50 Second year $217.50 Third year $227.50.
So 30 Again I'm sorry
no $127.50.
Last bid received for on call Plumbing Services is from rolls. R O L L S mechanical out of Fenton, Michigan
there is no bid bond
their hourly rate for the first year $90 For the second year $94 For the third year $99.
Moving on to sinkhole catch basin repair services. There were three bids received the first bid state electric company out of holly Michigan correct that is incorrect. That is incorrect. The first bid is from LGC global incorporated out of Detroit.
Don't see a bit bad but quite a few pages?
It they have three pages of pricing
small, medium and large sinkhole repairs they have pricing for the three different sizes
you want to have a clerk read at all
Yes, yes.
You want to show her what it is you actually have to read.
Let's see in on a scale from $1 to $50. What's the state
Oh okay. So the smallest cost appears to be fertilizer which is 60 cents to catch basin replacement which is $4,000. That's for small sinkhole repair. Small sinkhole repair general costs general assumptions. So, fertilizer 60 cent and prices ranging up to $4,000 for actual catch basin replacements for a medium sinkhole repair fertilizer is $60 and the replacement is $4,000 and for a large sinkhole repair fertilizers 60 cents catch basin replacement for $1,000.
Clerk this
do they have an interest attached to their name?
My apologies. Yes. Seven. They're out of Detroit as well. What the year? Yeah. 7310 Woodward Avenue suite 500 a Detroit Michigan four a 202 Okay.
Yeah, yeah. Is there a GC global yes here. On Hamilton as well to him. I don't have buildings as well. Okay.
The second bid for sample catch bass and repair major contracting group incorporated in Detroit.
Was the name again I'm sorry, I'm daydreaming
major ma J O R major contracting.
So for small sinkhole repair further, their lowest price is $2 for shoring, or silt fence with catch basin replacement at $7,000.
In Detroit, yes.
Bond No, I don't I don't see one
what's the address?
12222 Greenfield road. detroit michigan 48227. Again 12222 Greenfield Road in Detroit for a two to seven. Okay, the same pricing scale for a medium sinkhole and large sinkhole repair I mean it'd be a call you.
Last bid for a sinkhole catch basin repair is from Century cement company incorporated 126000 Sibley Road, s. I B. Ley Road in Riverview Michigan four a 193.
There is no bid bond and their prices run. For small, medium, and large. Their lowest price point is one cent for fertilizer mulch. Temporary seeding topsoil, to $3,000 for catch basin replacement. And again that's the same amounts for small, medium, and large.
That's the major major contract. Do they have a bond? I'm sorry to hear that. No, they did not. Thank you.
Moving on to street sweeping services, no bids. were received.
So bring this item to a close
additional questions
what will happen
receive and file send them to staff?
Additional questions
will be on Item six under legal This is a closed session to discuss the union contract strategy in negotiating with collective bargaining and pending litigation share. We'll wait to entertain a motion to attend a closed session.
Cancel the session with a motion on the floor from counsel approach and Robertson. To enter closed session do we have support? Support from counsel Martin in closed session Madam Deputy Clerk Would you please call the roll.
Councilmember Shafie? Yes. Council Councilman Martin. Yes. Council Pro Tem Robinson. Yes. Council President Thomas. Yes, it
is a gentleman it is 7:41pm Council will convene in a closed session. We'll rejoin you shortly.
