Continuum of Care, Board of Directors (missed first 40 minutes)
8:37PM Mar 4, 2024
Speakers:
Keywords:
coc
committee
chelsea
year
board
grievance
performance
board members
terms
projects
points
detroit
data
identified
homelessness
jeremy
work
seats
measures
role
The past four years, and then the teal line is where Detroit has performed in comparison to the national average. So you can see, really over the past three years we've performed above the national average, I will say 2021 was perhaps a bit of a unique year because we were coming off of, obviously off of the pandemic, things of a scoring criteria and the application for 2021 were very different than in 2019, and then subsequent year. So 2020 2021 might be a bit of an anomaly. But in general, you can see that we have been above the national average. So this is again, what I referenced earlier, this difference in the application between Oh, I'm sorry, Qantas. Yes. It looks like that at hand raising things works for some people, but maybe not for others. I don't know. Anyway, yes. Yes.
I just have a question. It could have changed because HUD changes so much sometimes. But if we had had, is there like a number that HUD has that if you score a certain amount, there was a possibility that we could have gotten additional funds? Or am I totally off there?
And no, you're not? I think you're I think you're just that used to be how kind of used to score us.
That's what I thought, Okay. Many,
many, a few years ago was will say a few years ago. It has Yes, how does this change how they how they do the scoring. So again, I just wanted to kind of point out with this chart, that almost a quarter of the points that we can earn that HUD scores us on are due to those data driven elements are straight up are kind of performance, how we're doing on the data that we submit to them. So when you hear Hand Talk about the data that we're pulling together and submitting for the point in time count, and the system performance measures, and you know, the importance of us getting that data in according to Hudson timeline. This is why it's really important to because it impacts our funding levels. So I know there's a lot of numbers here, a lot of percentages on this table. But this goes into a little bit more detail on the different kind of sections of the CUCM occation, the different things that has kind of big buckets of things that HUD is looking at when they evaluate this. And so I've given here in this chart, the total number and again, this is in certainly in some detail in the board packet as well. But you can see the total number of points possible the points that we learned, the percentage of points that we earned, and then that percentage compared to last year. So I find it helpful to do kind of a year to year comparison in terms of the percentage of points earned, because that can really help to identify perhaps some areas that we need to be mindful of improving on or, you know, just some areas that we need to maybe do a little bit more digging into. So I'm going to spend a little bit of time really highlighting some of those areas where our performance either changed from last year, or particularly in the system performance piece as well. Going to highlight in that area. There's spent probably an entire hour going into the details of all of this, but I think that might put some of you to sleep. So really want to focus in on first, this area of the scoring, the COC coordination and engagement. So there's a lot that HUD kind of throws in on this in this section, there's a lot of different questions that we have to answer. One thing that stood out to us this year is that our the percentage of points that we earned are really decreased from the prior year and 2022, we earned 92% of the points in this section this year, we only earn 80%. So based on our analysis of where we think we may have lost some points in this area. And as some of this is speculative because five does not give a lot of detail on how you how your score is earned. So there's a bit of guesswork here. But these are the some of the key areas in this section that we've identified. We probably have room for improvement and room for improvement could in improve our score. So these are areas that we're going to be mindful of kind of not only as we write the application this year, but going ahead and thinking through if there are more kind of strategic things we need to be mindful of. So these bullet points, coordination with educational entities, that seems to be a room area that we consistently have room for improvement on the extent to which we provide training and mainstream benefits. To our COC partners, the the manner in which we evaluate our COC funded projects for housing first alignment, the extent and the manner in which we addressed the needs of people fleeing domestic violence, ensuring that all of our providers have and comply with anti discrimination policies, and then identifying some more specific strategies as it relates to promoting racial equity. So these were some of the areas that we've identified that we think may have been some ways that we perhaps lost a few points that we need to beef up on going forward. The next kind of, oh, yes, Candice, go ahead.
And just
Alright, so sorry, I was talking and no one was hearing me. This area here all narrative? Yes. Okay. That's all I needed to know. Thank you. Yep.
So yeah, so the next kind of little piece I want to talk about are those data driven measures. So this all kind of comes up, most of this sort of comes over under our system performance section. And we earned about 70% of those points there, there's a few of those points are scattered out into sort of a different section. But for the most part, this is an area that we have, volley may have done a little bit better than last year, there's still definitely room for improvement. So want to go over where these points come from and what hive is looking at. So the first is, and then we're about 21 points that we could have earned related to changes in our point in time count data. So that's showing decreases in the number of people who are experiencing unsheltered homelessness or unsheltered homelessness. And this was comparing our 2022 to 2023 point in time data. There was also there's also an element in here, where Hi wants to see an increase in our Rapid Rehousing inventory. So we were able to show that increase over this past year. So as you can see, for the most part, we earned 21 out of 17 points for this section, because we did show decreases in that point in time count between 2020 to 2023, which was encouraging you to see a question mark there. Again, this is due to some a little bit of guesswork that we've had to do in terms of how those points were allocated, based on the information that HUD gave us. So in this year's competition, we'll be comparing 2023 point in time data to 2024 point in time data. And obviously, we are still crunching those 2024 numbers, so we don't really have a sense of where we're going to land for this year's competition. The next big scoring section 31 points of which we earn 18 is for our system performance measures. So we can see in this chart here, really anything you know, this points to learn. Anything that's a zero means that our performance did not improve, either at all, or do not prove enough to meet HUDs benchmark for earning points. So some of those areas where we saw our performance go the wrong direction, was reducing first time homeless, reducing length of time that people experienced homelessness, and increasing income and employment in our COC funded programs. These are some areas that we have consistently struggled with. And so we saw that again here in this year's competition, or let's just say last year's competition. So this year, the system performance measures for this year are going to be submitted in the next few weeks. Once we have those numbers submitted, we'll be able to do a bit of a projection or looking at how the data from the 2023 system performance measures as compared to the 2022 measures may impact our application score in 2024. And we typically always bring to the board what you know more details on the system's performance measures once we are getting to the point of submitting. So just briefly want to touch on a particularly with the system performance measures. Let me back up a minute. You can see there's a number of measures here there, you know, again, reducing the number of people who are homeless for the first time reducing length of time that people are homeless, improving housing outcomes, access to housing, retention and housing, reducing returns to homelessness, and increasing employment and income. So in order to help move forward improved performance on these measures, we do hold our COC projects accountable to these measures. particularly measures related to access to housing and retention to housing, increasing employment and income, reducing returns to homelessness and the length of time to housing. This is one way in which we take these measures which are really intended to look at how well our system as a whole is operating, and apply that to the project level to hold our individual projects accountable to their performance on those measures. All right. That is what I have going again, once we have the system performance measures from this. I see this year the 2023 measures, which was the the time period that ended last October, that information, likewise, will be coming to the board as we do every year. So we'll be able to talk more about how that may impact the 2024 competition. But are there any questions or anything I can clarify? No, there was a lot of information.
Amanda, I thank you for the presentation. It was very detailed. I appreciate all the hard work that you put into it. Tasha does have a question.
Tasha, by couldn't move back. Hi, Amanda. I know that every year we're in the process of submitting system performance measures, we have to submit our annual application. So can you tell us a little bit about what what data are we will we be looking at for our next competition? Like system performance measures like timeframe wise,
okay. Sure. Yep. So the timeframe the time period that will be so in the this year's competition, when HUD is looking at our performance on system performance measures, they're going to compare our 2022 measures which were September of 2022, October 21, to September 2022, to our 2023 measures, which is October 2022, to September 2023. So essentially what is going to be the most current data that HUD is going to be looking at in that evaluation is already six months old. Suffice to say we are currently halfway through the performance period of the measures that HUD is going to be looking at in our in the 2025 competition, if that makes things clearer as advisors.
Thank you, Amanda, for answering that. I knew the answer. But I think it's a, it's a important point to get across is that the data that we're scoring on is in the past data so we can for our upcoming competition, there's nothing that we can do now to change our score for now. And so the only things that we can do now is changed the score for today, two competitions away. So it's really as a board, you are really need to be thinking in the future, because it's too late to make changes now. So you need to be really kind of thinking to competitions ahead of time, almost two years ahead of time.
Yeah. Thank you for bringing that out. Are there any additional questions for Amanda? I know that was a lot of information, Amanda's pretty pleasant. So maybe if you come up with something later, you just couldn't think about it. You can definitely reach out to her. I'm saying that for her. But she's usually pretty good about
that. All right. I like being called pretty pleasant. I'll take that.
Thank you again for the presentation. Don't have any questions that mean, you did an awesome job. Thank you for that. I do have one one question. preparing myself for the future. Do you have any idea when we may or when you may start introducing this year's competition information for providers or providers?
Who Sure? Yeah, that's actually a great question. I'm actually going to answer it in terms of what the board can expect because it's going to so I would say good is also be pretty vague, sooner rather than later, the board is going to be getting information in terms of as you will recall, there will be evaluation criteria to approve funding priorities to approve, definitely by the May board meeting, a lot of that is going to be coming. So I would encourage the board to consider from May through September. Each of those board meetings is likely going to have some been related to the competition that the board will be asked to approve for the local application process for renewals. I would anticipate that it's going to be released soon. probably June ish. That's usually when it happens to be project applications. Likewise, probably late June, early July ish. That's, that's what I can offer at this point.
Thank you, Amanda. And we understand that hook controls when they drop things. But we kind of tried to keep, try to keep a timeline with them, just from history. So thank you again, for that. Everybody. We are a little ahead of schedule. And that is not a bad thing. We were scheduled to continue this talk, if I'm looking at my agenda correctly. I help I am until 305. So we're a couple of minutes early. So what we're gonna do is, it's really up to you, we could take our five minute break, or we can push through. I can make an executive decision if no one wants to put the thumbs up. Okay, well, it seems like everyone is fine. So I got a couple of thumbs up. Great. Push through, push through. Thank you. Thank you both. So that's what we're gonna do. We're gonna push through. At this time, it calls for overview of CLC committees from Chelsea.
Thank you, Candace. So, um, yeah, so this was a this is an overview of the COC committees. Due to time it will at first it was a full agenda, but it was timing, we decided to kind of just separate it. So it's going to be three committees presenting and the first one is up is the Executive Committee. Screen cool. Okay, so what is the EC? The CLC board is active committee is a group of a group comprised of voting and non voting process that are representative of the homelessness substance system that provides strategic direction for the COC and champions its work. The EC has the authority to take action on behalf of the COC board, and between regularly scheduled meetings that you see currently hold meetings Fine with me on Wednesday at 4pm to five. The purpose of the EC is to plan board and COC general membership meetings on behalf of the board when necessary, and all decisions made by DC are brought to the next board meeting. Additionally, the EDC provides strategic guidance and leadership for the COC board use data to inform strategy development, learning track progress of work, and a couple of other things. So regarding the membership that you see is comprised of the five, four officers who will who will function as the committee's voting members. Additional non voting members include the following key system partners to COC li collaborate collaborative applicant, the HMIs li Coordinated Entry System city of Detroit NBA. The officers of the Detroit CLC board includes a Chair, Vice Chair secretary and two at large seats. The COC board would also like to see me want to see one of the seats represented by persons with lived experience. The Detroit COC board typically elected chairperson, a Vice Chairperson and a secretary at the first meeting of the calendar year. All of the officers will serve three year terms and an officer cannot serve more than two consecutive terms and the same role. So the roles of the board officer includes the chairs responsible for chairing the meeting scheduling meetings, ensuring that the COC and COC board meets regularly sets the agenda for meetings of COC board, designate a chair for the COC membership meetings, and sign any required documents on behalf of the Detroit COC and absence of the chair the Vice Chair assumes the duties of the chair and the chair and vice chair shall perform other duties as the CLC may designate. So the role of the Secretary is to keep accurate records of the excellent proceedings of all meetings of a COC board so that may include meeting meeting meeting minutes, reviews, interviews, excusing reviews and approve COC applications. We're voting member status with COC the agency and shall perform other duties as a COC may designate at large F officers usually up to two individuals can be elected as at large officers at large seats will be filled using the same election process as for officers. So here's our current membership structure as you know, our chairs making then we have our coach here we have Candace Morgan. Secretary is Erica George. One of our large officers is Regina hints, and of course the COC Lead is Tasha gray HMIs lead is Kiana Harrison. Well can lead Well, it was Scott Jackson, but we'll have to appoint someone else. City of Detroit is Tara Lindner. And then Veterans Affairs is Dr. Gerald Curley. Um, so this is the end of the presentation. If you don't have any questions or concerns, then I will pass it over to the Grievance Committee. Chelsea,
I have a question Chelsea, what is your role on the executive committee?
I'm the staff. So if we go to the slide where the secretary so it says that the Secretary may designate another person to do so at each meeting as far as like keep the records, the meeting minutes, the agendas and stuff like that. They designated me. Okay, important. Yes. So I staff it.
Thank you, Tara, for the question. Also, a lot of what you're seeing today for the executive committee was executed out of our governing our governing document, which some of you are getting ready to dive into again. So just I just wanted to point to you where those things came. Thank you. Chelsea, back to you.
Okay, thank you. Do we have any more concerns, comments or questions?
Okay, hearing none, I will pass it to the Grievance Committee. I believe Elise
and Kelsey, do you have our slides folded into this presentation
or no? Yes. Um, can you?
Yes, yes. Wonderful. Thanks. Yeah. Hi, everyone. My name is Elise funk said, I'm the COC coordinator with hand. I am the staff for the grievance review committee, as well as my counterpart from the city of Detroit, Jeremy Cooley, Ari, who I believe is also on this call, and just wanted to take a few minutes to share some more information about the grievance review committee and also our upcoming recruitment process. Yes, thank you. Hi, Jeremy. All right. So to provide a little bit of context, the grievance review committee is really responsible for responding to issues that clients face when engaging with our system. So what we do is receive grievances through our formalized grievance process. They come in from the clients, we do on occasion have agency versus agency grievances, although they're, they're much rarer. But we take those grievances in and we collect information from both the client and the provider, and gather that information, and then bring it to the full committee to review, discuss and then vote on. So if the committee and voting members of the committee decide that there's a justified reason to substantiate that grievance, then points will be assigned based on sort of severity scale, depending on the nature of the grievance points will be assigned to that particular agency as well as often times we provide recommendations. So as a group, we're sort of coming up with possible interventions or things that we would like to see the agency do to resolve the situation and in sort of future interactions with clients. So in order to ensure that we have a really diverse perspective on this committee, we want to be and are composed of members who represent various different agencies within the Detroit continuum of care that engage with individuals experiencing homelessness, but from a variety of subpopulations. So those current vacancies we have on the committee will be announced in COC board meetings. And then individuals can share their interest with us in order to fill those seats. And this committee membership is then approved by the Board on an annual basis. One note, and I think that Jeremy will be touching on this in a couple of minutes. But one note is that if a current committee member retires, is no longer working within the Detroit COC, or if their term on the board has come to an end, but they wish to continue serving on the committee, they can do so with board approval, and again, that is on an annual basis. And next slide. So just a little bit more information about the committee. So the expectation is that all committee members attend at least 51% of our scheduled meetings. When we have grievances brought before the committee, the only committee members who are allowed to vote us as to whether or not to substantiate agreements are those that are designated as voting members. So myself from hand and Jeremy from this In Detroit, as we're staffing this committee, we are not acting as voting members, we are really there to provide representation on the committee as both funders and partners, and to act as the individuals who sort of facilitate the grievance moving its way through its process. So engaging with the client conducting that investigation, and then presenting all of the information to the voting members to reveal. Also important to note when we do occasionally receive grievances that are against agencies who do not receive COC or city funding. And in that context, we would then identify the appropriate person outside of those two funding sources to conduct an investigation and communicate with the client what those expectations will be. Okay, next slide. Alright, so, as I said, we are starting to recruit new members. So we are seeking board members to join this committee and to start engaging in the grievance work. This is a, an outline, it's not an exhaustive list, but really sort of identified subpopulations and provider backgrounds. So we're hoping to bring into the grievance review space that we have identified here. Again, if you're interested, if you don't fall within one of those roles, we still want to hear from you. And so, as I said, both Jeremy and myself, staff, this committee, if you are interested in learning more about joining, being on boarded, or if you have any other questions about you know what participation in this committee looks like, I'm happy to answer them now. And also provide you with both of our emails so that you can share your interests via email as well. So what I'm going to do is drop those emails in the chat. And then I'm also going to hand things over to Jeremy because I think he had one more note, to discuss with the board in regards to the grievance review committee membership.
Yeah, thank you, Elise. So those of you that don't know me German Cagliari with the city, Detroit auto Solutions division, so just adding to the leases, notes, and in terms of vacancies on our committee, so, as at least this isn't the exhaustive list, so my apologies, I should have added the roles that are already filled. But we're pretty much following the other committees, you know, guiding documents slash outline, and that other committees try to have a very diverse representation similar to us. So shelter provider, at least one from camp, you know, city funder, whoever it might be, right, anyone throughout our COC. And so yes, these are the buckets, so to speak of open seats we have at this time. Now, I just wanted to bring this up, I don't know if it needs to be determined now, or, you know, we'll do it next month. I think Chelsea, you might speak to this, or I guess any other by any of the board member colleagues, we had, we do have two folks that we that want to remain on the committee that are either no longer on the board. But they still are interested in being in this committee. So yeah, I guess I'm just saying this to say, if we're going to be you're making the announcement here that we have these, we have these five seats open. But we still have two individuals that are seeking re approval. And then those positions are not on this slide. So these five are 100%, you know, open not including the other two. So I don't think this is my first time doing, I guess, this type of you know, the research of someone that's not on the board anymore. So I don't know if that happens here. If that happens in a month, I just wanted it to be known on the record that we do have to folks seeking the approval. And if we should just put that off maybe to next month after we received anyone that's interested in these positions, and then we'll read, you know, recertify the other two. And I hope that makes sense. So I don't know exactly who needs to chime in on that. But
I'll leave it at that. Hey, Jeremy. Thank you, Elise and Jeremy for preparing the presentation today. And shedding some light on what you do and the process in which you do it. I would ask to that you would at least give the board members who are here today listening to you the opportunity to reach out and express an interest and then we can look at all of it when you come back. So for all the board members present today. If this is a committee that you are passionate about or you would like to be a part of them, please reach out to them. Before we have our next board meeting and we will we'll know better how to move forward
Yeah, I guess I would just add definitely, whoever was interested. Just email Elise Chelsea and myself because I know Chelsea, you know, handles the agenda and then just for policing eyes awareness, I think all three of us would be would be great.
Awesome. Awesome. Thanks again. Are there any questions? Or at least Jeremy before we move on?
Okay. Okay. Thank you very, very much.
Thank you.
I'm going to give it back to you,
Natasha, and Reese.
Oh, I'm sorry. Tasha, please.
Sure. Jeremy, I think you had a question. I'm not sure if he can answer it. Maybe I missed it. But you had a question about research. recertifying. Members did that question get answered? Yeah.
And I Yeah, pretty much. I think we're well out everyone, anyone to express their interest to possibly fill the seats. And then also next month, we'll do the recertifying of the two folks that are currently on the committee and want to remain on the committee. We'll just do it all at once. That's what we said. Right, Candace? That's what we're saying.
That was my suggestion. Tasha. Did you have another? Yeah. No, I
just didn't hear that.
Yeah, yep. Rhonda. Yes.
Thank you, Tasha.
Chelsea, do we have another report?
Yes. Um, performance evaluation. And I believe Amanda is presenting?
Yes, that's me again.
Alrighty, so I'm going to be talking about the performance evaluation committee. A second year, always takes me a minute to get myself organized. Okay, so I'm gonna talk a bit about the history of the committee what this committee does kind of the purpose and what we do the committee composition and current vacancies, which is theme of the day, and then some next steps for the board. So one thing I do want to say at the beginning is that, like, Jeremy just discussed with a grievance committee, there is an opportunity for a board member to show interest in being on the performance and evaluation committee. I'll get into some of those details at the end, but just wanted to get that information to you at the start of the presentation. So performance evaluation, so this community has been around for quite some time, it's been in existence in some form, since 2016. The way that it looks today is not how it looked when it first started in 2016, it has definitely gone through, I would say sort of a maturing process. But it's been around for a while. Back in 2021, that we developed a more defined committee structure and have a more defined committee purpose. Folks who may have been around back in, in those days, you may recall, we did some work in 2019. Going into 2020, a little bit of a CSH, around our committee structure committee, kind of what our committees the COC should look like. So out of that work came sort of a revised and more clearly defined purpose and structure for the performance and evaluation committee. Likewise, starting in 2021, we had a fairly laid out committee member agreement, you could kind of think of it as like a Committee Charter in a way which really clarified roles and expectations for committee members. Prior to us having really prior to 2021. We were kind of in a situation where there wasn't a defined composition of the committee in terms of who was actually on the committee what role they fill, or what sector they represent. The committee was essentially, you know, anyone who comes to meeting as a committee member, which made it difficult in terms of accountability or really knowing Okay, who is actually on the committee if they kind of come but then don't come. So anyway, having this more clearly defined structure starting in 2021, was really helpful for everyone. Right now, this committee meets quarterly, we meet on really the fourth Tuesday of every month in the morning, every quarter. So what is the purpose of this committee? There's kind of drilling down or distilling what the purpose of the committee is, is to evaluate the performance of the COC system, including the performance of individual projects and org indications. And then based on that performance data, that committee can recommend changes to policies or process improvements to the COC board or the COC membership. So some of the data that is reviewed by the Committee on a quarterly basis, these metrics will probably look familiar because I just talked about them about 20 minutes ago when it came to our system performance measures and our COC score. But the metrics that this committee looks at regularly include the exit to or retention of permanent housing, with the caveat that when we're looking at street outreach programs, we also look at access to shelter locations or other positive destinations, the committee looks at Project utilization rates, we look at the length of time to housing, some additional measures that are also occasionally reviewed include income and employment outcomes, and returns to homelessness within six months. So these measures that the committee looks at regularly, are all were all intentionally selected, because they either are or aligned with our system performance measures. And we really identified these measures because they are part of our system performance measures. And our performance on our system performance measures directly impacts the funding that we received from hide. So we really wanted to make sure that we were keeping kind of our fingers on the pulse of those evaluation criteria that is going to impact the funding that we receive from HUD. So I want to give you an example. And with too far, of a quarterly report that this committee looks at. So just by way of example, this is a relatively lengthy document, this is like four pages long, I'm not necessarily going to go through the entire thing. And there's a lot of data on it. But this is really just intended to give you an example of the level of data that the committee looks at in their meetings. And what you see here on everything that's redacted is the name of the agency or the name of the program. So within the committee, we look at this by agency name and agency program that's identified. But because this is a public setting, we just redacted that information for our purposes here. But within the committee context, we do see the individual projects and programs. But essentially, the committee gets built this level of data. Looking at the project performance, I don't know why this is so small, I'm sorry about that. But performance for within our PSH project, so exits to or retention of permanent housing, how well our projects are performing in that given quarter, and if their performance changed from the prior quarter. Likewise, we look at those outcomes for rapid rehousing programs or transitional housing programs. And again, these are both COC and city funded programs that we look at these measures on. Again, I realize this is really small, so maybe kind of hard to see. But we look at utilization rates, in comparison with this vertical line it or horizontal line is the 90%. So we look at the extent to which our projects are utilizing their their beds and their units in comparison with a 90% benchmark. That's really what we have set what we expect projects to be kind of at any given point in time. So this allows us to see kind of at a glance of where these projects are in comparison with that benchmark. And if we see projects are consistently falling pretty below that benchmark, there's additional develop conversations that are had with them to understand what's going on that's impacting their performance, and what steps need to be taken to improve their performance. In additional examples of this, we do on occasion as well look at some of this data broken down by race and ethnicity. So this is an example of a report where we were able to break down some of that data, looking at race and use, excuse me, race and ethnicity, a utilization rates broken down. Again, I get that it's not easy to see here but this against once give me the example of what we look at to dive into and have discussion with within the committee. So within the committee, then when we're looking at this data, it's opportunity for us to talk through you know, okay, this is power performance is looking for this quarter either things are looking better, things are looking not as good. What do we what seems to have changed or happened within the community that may be impacting our performance? What What are things that we need to be mindful of? Are there any system wide policy issues that need to change are strategies we need to consider putting in place to help improve our performance. So the committee composition over the next few slides are power, who's on the committee and what vacancies currently exist. So as I mentioned earlier, and like in alignment with kind of what Jeremy and Elise explained to the Grievance Committee, we do have set sector representations. On the committee, we update also clarify in our committee documents and of how committee members are selected. They're either appointed by a workgroup or they are identified by if they're an appointed entity, they're going to be identified by that entity or voted on by the COC board. So that's an example. So this slide shows the first half of the seats that are currently filled. Some of these seats are these individuals have come up on their two year term, and so they are interested in being considered for an another two year term. So we're in the process of either reaffirming them or identifying an additional person. And I'm going to come back to in a minute, the COC board seat as well. But you can see we have someone from the board, COC lead agency, the HMIs, lead agency, the city of Detroit housing revitalization department, those are really all appointed seats. Then we have representatives from the different work groups. So the PSH work group, transitional housing, didn't really have a workgroup but th providers.
And then these workgroups sort of at the bottom here, a lot of these are most of these, all of these, as you can see on this slide are vacant with these different work groups, or different street outreach shelter, Rapid Rehousing, prevention veterans in youth, all of those are currently vacant, and we are in the process of filling them. So I'm going to the workgroups right now, talking with those workgroup members and gaining, you know, gauging interest. And the work groups themselves will be the ones to select who they want from their workgroup to be on the performance evaluation committee. There's some additional vacancies here, such as with the can lead agency, given some of the transition that we have this, obviously, but Scott leaving in his role, we're still in the process of determining who might be a good fit for that. And then also, we have this role local funding agency, which according to our committee charter is to be either recruited by the board or by the committee chair or co chair. And to be honest, this seat has always been vacant. So there needs to be some work to fill that seat. So when it gets to the board member opportunity, so currently, Sarah Rennie, who is a COC board member, she was appointed by the board to the performance and evaluation committee in 2022. So her two year term ends next month, she has expressed interest in continuing to serve on this committee. However, we do want to make sure that we give an opportunity for other board members to likewise expressed interest in being on the committee. So my ask to the board and you don't need to indicate this to me today, right now. A follow up with this in an email to the board members, but if you as a COC board member, are interested in being on this committee, I would ask that you let me know, by March 20, then at the April 1, sorry, yeah, I think it's April 1, the April board meeting, I think that's April 1, the board is going to be asked to vote for the representative from the board to the committee. That vote could either be if there's no one other than Sarah, who has expressed interest, the vote would be to reaffirm Sara in that role. Or if there are multiple people that have expressed interest, then the vote will essentially be between those individuals who the board would choose to select. And again, folks are selected for a two year term, which we get sometimes things happens and people need to step down before that two years is up, but typically, it is a two year term. And I saw Lydia Yes. So this is this committee is the performance evaluation. You're right. So that I don't know any questions. And again, as I said before, I will be following up with the board members and again putting in in emails or in this specific thing again, if you are interested in being on this committee, to let me know by the by the 20. So you can respond to that email that will be going out as well. Any questions I can answer about the committee
So, I have a question and maybe I missed it. It looks like this position holds a space for everybody except people with lived experience. Is there currently a person with lived experience on this committee? Yeah, that's
a great point. So we have had a person with lived experience. And who was they were representative from one of the outreach or excuse me from when the workgroups they happen to have come in a person with lived experience. But that is an area within our committee structure that we do need to revisit and strengthen was when this committee structure was put together in 2021. We didn't have as well developed the advisors group and opportunities for people with lived experience to participate. So that is an area that we do need to strengthen and improve upon. Thank you, oh, man.
Those are awesome. I'm looking at Lydia's questions or limit on committee participation of board members and other. So Lydia, to your question in terms of is there a limit on how many committees or board member an individual board member may be on?
Yeah, I guess I was wondering, like, is there you know, if a board members are participating in like two or three other committees, is there a limit on? Like, yeah, you said it right. That was my question. I don't know that there is.
Whatever you have room in your schedule for? I don't I don't I don't think we've have said anywhere that board members might only be on two committees like that. We
haven't run into that problem yet. That's
okay. Got it. Thank you. Tasha has her hand up.
Yes, Tasha.
Hey, Amanda, this is for you, but also for really for all of the committees. In regards to the comment that was just posted from Tara brown. Just keep in mind and as you all are formulating your committee representation for any positions with lived experience that are to be compensated those need to run through kT to ensure that there is sufficient budget for that water the thing downstairs, your box.
Alright, right. Thanks, Katie.
I know you have it, Amanda. But for any other committee, folks,
I know how to reach you. I do. Is there another hand? Oh, no. That mustaches? Are you okay? Any other questions? Okay, so again, what I will do, I will follow up with the board members in particular. And when they do so, I will send you the slides as well. So you can kind of, you know, have a refresher of what this presentation is. And if you have any questions from there, you can go ahead and reach out to me, but that was all that I had. So, thank you. I'm gonna turn it back over to Chelsea. Did
you hear that? Yes. Um, yeah. I think Candace had to step away for a moment. I'm not sure. We came in today. It's condensation. So
her internet went down temporarily. Okay, from the air. Thank you all. I apologize. Everything went black over here. I'm on my phone now. But I am back with you. Thank you for your patience. I apologize. I'm not exactly sure where we are. Chelsea, can you bring me up? So?
Yes. So we are actually at RCOC for future elections? Oh. Yeah. So I can, you know, take over and give you the floor. So yeah, we are at our COC Board Chair elections. We had two candidates. But unfortunately, we have two weeks here it can again, excuse me, we had two candidates ceremony and our current co chair Candace Morgan. Unfortunately, Sarah had to withdraw herself from elections due to health concerns, so she is unable to run at this time. So I'm going to give the floor to Candace so she can give a speech. And as far as the vote the vote with me the vote will take place on the forum and I will pop it in the chat after Candace is done with her speech. Okay, thank you. I'll give it to you, Candace.
Thank you, Chelsea. Um, you guys have heard a lot from me today. So I will try to be brief. I am currently the vice chair of the executive committee, and have been interim and standing in the gap for our previous chair who's a term at expired. So I would like to take the opportunity to tell you a little bit about myself. For those of you who may not know, I've been in and around the homeless delivery system now for about for about 30 years. I started running a transitional housing program. It was located downtown Detroit in 1993. No, it's been a minute. But that's that's kind of what I started doing. That's what kind of got me started. I spent 23 years with the Salvation Army, Eastern Michigan division, under a contract through from MDHHS. That contract some of you may be familiar with, it's called the emergency shelter program. And I was a regional manager with them for the 23 years that I was there. And they ran that program through the Salvation Army. So I had an opportunity to work with shelters all that time, to do some compliance with them to oversee their programming. It gave me a lot of experience. I went from the Salvation Army to the Michigan to Michigan, state out in development authority. And there I was a homeless specialist. And I was assigned regions, one, two, and three. And that's that's, that's rule their rule of thumb. It gave me an opportunity to see how rural homelessness it was, it was different rural homes. This is different than what we see here in Detroit. So I was really appreciative of that time that I had with Mr. Right now. I am the Executive Director of Housing for the arts organization located right, right. In the city of Detroit, we have housing programs, and we also have a family shelter. And I've been a part of the COC pretty much since 1970 was 1998. So I'm, I'm kind of bought in this is this is what I love to do, I think is what I've been called to do. I've had my own housing insecurity as a child. And it's just a part of who I am. And it's a part of what I want to do to be a part of ending homelessness, because I do believe it can't be ending. So I would like your consideration as I move seats from the vice chair to the chair of the COC board, Chelsea, that's it for me.
Thank you, Candace. Okay, you guys. So I will put the link to the ballot in the chat. And remember, only board members are allowed to vote. We had a pretty early minutes today. So I think that I will allow people to cast their votes until 430. Does that seem fair to everyone?
Maybe a thumbs up. Okay, so I'm going to put the link in the chat right now. Thank you for the affirmation. And here you are. So actually, the next agenda item is public comments. So I will hand it over to Dr. G.
Good afternoon, again, everyone. I have received no private messages for public comment. So we'll just hold a bit of space if anyone wants to raise their hand now to indicate that they'd like to make a public comment. Otherwise, we don't have this section today either. All right, seeing no hands, I turned it back to Chelsea and canvas.
Thank you, Dr. G. Thank you, Chelsea. And I'm really appreciative to the board for your time and your energy. And for all the presenters today. This was a great meeting. We heard a lot about what actually gets done. Sometimes we miss that. But there's a lot of work being done and we're so appreciative for everyone and all that you do. There's always room for improvement. And we're gonna we're gonna keep going until we reach the place that we need to be and we're going to do it together. So I appreciate all of you. And if if my as my pastor says If our hearts and minds are clear, then we're going to give you a cut a little more time in your day. Please know that Chelsea's take make sure you copy the link and you can vote up to 430 this afternoon if you would like and then Chelsea will let us know the results. Later, again you will be received I mean, an invite for the meeting that we're going to meeting that we're calling so that we can continue to navigate the the issue briefs that we talked about and meet the attorney who's going to be working with us to solve for that issue. Again, we thank you. We appreciate you and do I need a motion to close this meeting? And ask Dr. Gu, my Roberts, you my Robert's Rules of Order expert. There's
not a definitive answer, but we have it has been protocol. So I move that we close.
Thanks again. Thank you, Tasha. Thank you, Dr. G. Everyone. Enjoy the rest of this beautiful day. And we will talk soon. Thank you. Thank you. Thank you.