Sept. 2, 2021 City of Joseph City Council Meeting
1:43AM Sep 3, 2021
I call this virtual city council meeting to order on Thursday, September 2. It is now 703. This meeting is being recorded. As Brock stated, you will be unmuted when it is your turn to talk please use the raise your hand feature and please bear with us. Kirsten and Brock have done a fabulous job setting us up virtually we thank you as we proceed, counselor and staff roll call. Mayor Pro Tem Lisa Collier.
Brock Eckstein city administrator pro tem
Counselor Steven bartlow
Councilor Kirsten Rohla
Councilor Tamera Jones.
Counselor Matt sets can you type in the chat that you are present? Do you want to proceed? Knowing that counselor Soots is in fact on the zoom? Brock?
We just need so we do have actually we've got Councillor Jones we do have a quorum.
He's calling me back, just a second. Okay. Hey, I'm gonna turn you up here. Okay. All right. So counselor Soots is present.
Perfect. Um, the city administrator and I decided to skip the Pledge of Allegiance because we're all in separate places. So for the virtual world, we will skip that part. So we will go right into new news from the from Mayor Belinda Buswell from Brock.
Okay, so the mayor has asked me to read this letter. It says Belinda Buswell 96 South 15th street or South 15th Avenue Elgin Oregon 97827 September 1 2021. To Brock Eckstein, Wyatt Baum, Joseph city council, citizens of Joseph. I am writing to notify you that I am resigning from my position as mayor of Joseph. I have relocated outside of the Joseph city limits which disqualifies me is stated in Section 27 of the Joseph city charter. Section 27 discusses what actions create a vacancy one of the actions that creates a vacancy automatically is removal of residency from the city. My last day of service is September 1 2021. I appreciate the opportunities I've been given during my time as mayor as well as your professional guidance and support. Over the last eight months I've watched this council come together as a group and also find their voices as individual contributors. together. We have all accomplished a lot in the last eight months and I'm leaving the city in good hands to continue to receive and act on the behalf of our citizens, our economic future and to maintain the livability of our way of life and our small community. I wish the city and council continued success in the future. If I can assist with the transition to my successor Peale please feel free to contact me by email or cell listed below. Sincerely, Belinda Buswell. And just for privacy reasons I'm not going to read the email or cell. So Madam Mayor, Pro Tem Mayor at this time, I think we need to conduct a vote to accept the mayor's resignation.
Okay, so I'm looking for a motion to accept Mayor Buswell's resignation.
I'll move to accept.
Okay, we have a motion to accept from Councillor Jones and a second from Councilor Rohla. Any discussion? Okay, all those in favor of accepting the resignation of Mayor Belinda Buswell say aye.
Aye. Aye. Aye
Councilor Soots says Aye if you guys can't hear me either.
Okay. Motion passes. The resignation has been accepted. So we will move forward with the reports. Library report from Eric our city librarian. Eric are you on?
Yeah, I think so.
We can hear you go ahead.
Everybody on the screen [indistinct] but anyways, numbers circulation 657 units 121 Library out 71 people use the internet 335 [indisinct] hardware people from different seven.
Okay, does anybody have any questions for Eric? Okay, thank you, Eric.
Fire Chief report. Jeffrey Wecks, fire chief. Jeffrey, are you on tonight?
I don't see him anywhere.
Okay. Administrative [indistince] your administrative report Brock?
Okay. So we have for the first time in a long time, we've got a full city staff, we have hired all positions. The ordinance officer, we hired Douglas McInnes. He is transitioning from another job in Enterprise. So he's only on a part time basis until the end of October, and then he'll be able to come on full time. He's getting a lot of good training. And though he's already started a couple of really big important projects. So that's going well, we've also hired for utility biller, Michelle Brock, she's doing a fantastic job, she's actually helping us come up with a list of technology, things that need to be upgraded pricing things out for us. She's got a really great background in technology and computer systems and networking. So I think she'll, you know, be a great asset to the city and help us in more than just one way. So, yeah, again, full staffed, we've had a couple employee meetings, I do know that they all have met with the union rep. And as of right now, they are all part of the Union, or at least filling out the paperwork to be some part of the Union. We have received our first ARPA funds, approximately $120,000, we received those, I think a couple weeks ago. So the official way that's going to work is we will get the next payment in roughly 1211 to 12 months from now, the initial payment that we've gotten, has to be allocated by October 31. So I've got to have a report into the Department of the Treasury, allocating that $120,000 and how we plan on spending it. So I would encourage you to get with your committees, and make sure we have those first fund requests in by next council meeting, because next council meeting will be at the first part of October. And you know, that will give us roughly two to three weeks to create that report to say how we're spending, we don't have to have spent, we just have to tell them how we're spending. So if your department's looking at buying a big piece of machinery, make sure that you guys are getting you know, three good quotes, at least three good quotes, possibly more. And we're doing our due diligence to make sure that we're spending, you know, the public's money the best way that we can.
Brock, can you give that allocation of the funds deadline to me one more time.
So I've got to have I've got to have them written up in a report to the Treasury by October 31. Thank you anything. So I know that we are working on them department wide as far as our wish list and stuff like that. So I'd like to have them all collected so we can present them to a council as a whole. And you know, decide if we can fund them all at once or what we need to prioritize. So any questions on that process? We do...
Oh, Councilor Soots has his hand up.
Good Councilor Soots.
Yeah, I met with Jeffrey. Just last weekend. He was gonna do a list of different levels to spend in this mainly on COVID budget items.
So that there is a there is a lot of flexibility in this spending. It does doesn't just have to be related to COVID items. You know, you know, for instance, Elgin is using their money to buy a new ambulance. They're also doing various technology upgrades in the office. You can even use it to, you know, backpay essential workers that had to work during the crisis. Just looking at this list here, there's, there's a really good guidance list, I can push out to you guys as well, that Business Oregon is released. And then everything that we get has to be vetted through the city attorney to make sure that it meets those standards. So once we do create that list, he will that all of these he's actually attending the conference this next week to understand his part in this whole spending process. So he can better narrow down our selections.
Okay, so 10s of 1000s of dollars. I was kind of shy on at first, but let's go ahead.
Yeah, I mean, we agreed the funds are actually in our bank account right now. So we have to get moving on it.
Okay, thank you.
Yeah, so I'm just trying to make sure I have this clear, we need to get three bids. There needs to be a specific item in mind for those bids. And do we have to give a justification along with that? Like No, this because, okay.
No, there's Well, I mean, I, I guess it would be good to have a justification, because essentially, all of the departments are going to be, I would say, competing for this funding, but you kind of are. So you know, if public safety has their, you know, what their pitching and administrative has what they're pitching, you know, kind of whoever's got the better. narrative, I guess you'd save might get that.
So like for the tech committee, we would be pitching against like the other people that might be using it. We're not writing something for a government form that you have to. Okay, that's, thank you.
No, it's counselor on counselor. Again...
It'll besee that list? That'll be helpful.
Yeah. And again, we're getting half that now. And we'll get the other half and about 11 months from this point. Okay, I'm just going through here. Okay. Um, so as the mayor Pro Tem if Councillor, Er, I guess, Mayor Pro Tem call your wishes to accept it. She is eligible to be the next mayor, she would assume the role of Mayor for the remainder of the Belinda's term, unless there's any major objections from the council as a whole. So I think we need to address that right now. I guess the first step is Counselor Collier, are you interested in filling that role for the remainder of the term?
I am if I have the support of the council.
Is there any counselors that have concerns about this or wish to seek a different process? Speak now?
Negative here, Soots.
I just have a question for clarification for myself. So Belinda was just elected at the last cycle. And am I wrong in thinking that Lisa's term is up in less than that normal amount of time?
That's correct. My council seat.
Yeah. So she would be vacating her council seat.
And so whoever is appointed to that seat would receive would fill out the rest of her time. That's what I wanted to know. Thank you. I have no objections. I'm happy with the situation.
I support that. this is uh, counselor Jones.
Counselor Soots seats also voiced his support.
I have no objection.
Okay. So I'm going to pull up my oath of office here and we're going to get this done right now.
Thank you guys.
Sorry, I closed down Every single one of my forms here. Okay, are you ready there? Mayor Pro Tem?
Okay. And do you? Would you like the so help me God in this or do you prefer that to be excluded?
I think I like the so help me God.
I just I just ask, so. Okay, So raise your right hand. I and repeat after me, I, Lisa, call you. Hi Lisa Collier, do solemnly swear that I will support the Constitution, Constitution of the United States of America,
do solemnly swear that I will support the Constitution of the United States of America,
and the Constitution and the laws of the state of Oregon,
and the Constitution and the laws of the state of Oregon.
And I will faithfully discharge the duties of Mayor
that I will faithfully discharge the duties of Mayor
according to the best of my ability and understanding,
according to the best of my ability and understanding.
So help me God.
So help me God.
Okay. I think that's all I've got. And, Jamie, did you have anything? you're you're you're able to talk? If you want to unmute yourself.
I don't have anything. Thank you.
Okay. counsel Bardlow?
I had another question. And that was regarding our search for a city administrator, can you give us an update on how that's going?
So I was gonna include this in my report, too, in case you guys didn't get my email. I'm not... I haven't got too far on it. To be perfectly honest, I did get called up for duty for National Guard. That's the freshly shaven face here. I'm coordinating all of the hospital support in the region, along with the fellow officer during the COVID pandemic right now. It's kind of sucked up a lot of my time. We spent this first week just getting all the soldiers in and getting them out to their assignments. It was kind of a hectic week. But the next couple weeks, I do anticipate having a lot more time. So I'll build to actually spend a day or two up in the office and get that process rolling again. So I apologize. I'm not where I need to be on it. But I kind of had a little bit up here.
I just want to thank you. And I think that your use of your time, I appreciate the way that you were helping our state with the needs that they had. So I just was curious where we were at.
Yeah, I'm sorry. I dropped the ball on it. But I will pick it back up and we're going to get you guys some men her full time. And I think that's all I've got from the administrative side.
Okay, any further questions for Brock? Okay. So it's my understanding that Levi is not present to give his report. Is that correct?
Yeah, he did get called out on a family emergency just right before the meeting. He hasn't even speak too much about it. So he is.
Okay. Perfect. Um, tech committee and administrative city hall committees, Councillor, Rola and Councillor bartlow.
We have not had another administrative meeting since I think we had I mean, we set out the hiring for the utility biller and that otherwise, though, we are just progressing on some projects. I have reached out to arena code and I'm getting some information to do some comparison on services features and price for a possible new website, in addition to one that we had had demoed previously, so we're going forward on that. I'm excited that this zoom webinar is working and that we're progressing forward on that. So a lot of smaller projects are going forward. And I feel like there were some other projects that we had that we got an update on recently. Now I'm not thinking of it but...
Oh, yeah. Thank you. Yeah, that was super exciting. Like, yeah, that's the thing I've been pestering you about for like a while. So we did upgrade to Otter Pro. I've put in some audio from some past meetings. And the single recorder that I was a little bit concerned might not be as clean as possible. Looks like we are getting some good audio from that. And it's not going to take nearly as much cleanup, just some going through to polish some things. So now that we know that that is fully working at our next tech committee, that'll be one of the top things that we'll be looking at, to see, it doesn't take very long to upload everything. So it's just going to be a matter of someone taking a little bit of time to do that. And we might share the wealth of that work. So that's really exciting that we should be able to get those transcripts and audio up for all of our past meetings for the last six months that we've kind of held off on. So we're definitely yeah, hopefully in the next month, we'll have a good deal of that finished. And you know, even if the transcripts aren't completely cleaned up, they'll still be there. And you can listen to the audio while you're reading through them. So where you can see that there's a couple of... if a word is like, Oh, that's not the right word that's been transcribed, you can still be listening to see what was, what was said. So that's, that's very exciting.
And just just along the lines of tech committee, I will put out there that our new employee, Michelle Brock has done a fantastic job helping us and she has went around and basically collected every employee's technology needs, what they need, as far as new computers, go, tablets for counselors. Just Just I've got its own Excel Excel spreadsheet, I'll push out to you guys here pretty soon. She's reached out to a couple companies, she's got some nice little discounts, it's going to come in about $1,000 under budget, but just based on what she's found so far. So we'll kind of scrub this list with the tech committee, make sure that we've got everything on it that we want. But she is really, really done a great job and really helped us out on this with her knowledge. So just like to her URL her nj mendo genius and a lot of work on these two. So both of them that kind of as a combination, just done a fantastic job of getting this list ready for us, and we'll have something great to present.
Awesome. Thank you guys so much. And thank you for putting together this meeting. We want to keep everybody safe and do it. Right. So I appreciate all your hard work. Matt had his hand up. Matt, do you want to say something? Or Councillor suits? I'll catch it at the Council comments. Okay. Mainstreet motif Task Force, and I will speak for this part of the committee. We did not meet this month. The people that are on that committee, had a very busy month. The Parks and Rec committee, there were some updates from Dennis. I see Lisa McGill on here, I think. Yeah, she's okay. She was corresponding with Dennis. We said, Do you want to give us some updates? I know that counselor Jones and I didn't have a chance to connect with Dennis, but maybe you did.
I just patched you through the talk. Lisa? Yeah.
Yeah, no comments. We didn't discuss much just exchanged a bit of information. Okay, just didn't notice that back in 2014. Some work had been done on through reading the archived newspaper articles on designs for upgrading and enhancing Main Street and that was all I reported. So.
Okay. We'll make sure and get together this next month. So we'll have a full report for the next council meeting. Is anyone on who'd like to do a report on those work committee?
Yeah, I can do that. It was just a general meeting going over some zoning. We touched very briefly. Conditional use permit that was filed. But unfortunately, there was no concern consideration really or problem solving. applying to that committee to that conditional use.
Okay, and I didn't even see it on the agenda this time. But um, yeah, hopefully we can get it on the agenda for next month after some discussion or research. Does anybody have any questions about zorgt? for Matt? No. Fire Department committee also, Counselor suits?
Yeah. As I mentioned, Jeff and I spoke on the weekend briefly about I think there was about three different projects or departments of benefits was let's call it an extractor. Kind of a fancy washing machine for turnouts. Another was chassis for their current recipe. It's an old truck, but they have a really good one. And then also, we spoke about some CPR to benefit for the public. donate some risks. So handy. I was hoping Jeffries was going to be other meetings so he could expand on this he was going to do but I'll catch him later. Later. Okay.
At this time, we are going to look for public comment for items that are not on the agenda. Actually. I'm gonna cross off we crossed off that word not right, Brock items that are on the agenda. Yeah. Okay. Um, so any public comment for items that are on the agenda, you're speaking is limited to three minutes if anybody would like to speak, go ahead and raise your hand.
Nobody at this time. Okay.
And at this time, I would like to adjourn the city council meeting at 731. We will call to order the public hearing, September 2, at 731. I'm a notice a public hearing to consider establishing and adopting the methodology for calculating system development charges for water and sewer systems.
We've opened it up to the floor, Madam Mayor.
Okay. So Would anybody like to? Does anybody have public comment about the SDC? Is the methodology for calculating charges for the water and sewer system at this time? Do we have anyone presenting on the sdcs tonight rock?
So I saw a Lucas is in here. So I'll, once you close it to the floor, bringing it up to the council. Lucas might be able to speak on it that time.
Okay. If we don't have any public comment? We'll do we adjourn this public hearing.
No, just just close the comment to the floor and okay. councillors only.
Okay, perfect. So if we don't have any public comment, we will open it for council discussion. Okay.
So as uh, just as from a staffing standpoint, and I'll let Lucas speak after this, but, uh, we're getting some confusion at City Hall. I think that people think that we're actually passing these SDCs right now. And I would just like to reiterate for the public because, you know, this is a recorded message, this has nothing to do with passing SDCs at this point in time, you know, in no way shape or form. Are we even approving these right now all we're doing is approving the method methodology that the engineer use to establish the possible rates of SDCs. You know, if the council chooses to pursue this in the future, you know, we'll have more public hearings to establish what you know what value wants to To attach to that, but right now, all we're saying is, you know, this is the methodology, methodology that we use. Is there any objections to it? There's there's no consideration about the actual amount or anything like that right now.
Lucas, do you have anything to add? Lucas is joining us from Anderson Peary.
Can everybody hear me? Yes? No, I don't think I have anything to add. I think Yeah, Brock is saying, Yeah, this is we developed that methodology on how we came up with basically the Max stcs that could be assessed by the city. And it's kind of reviewing that and making sure nobody has any comments or questions and that methodology, and then it can be finalized, and then the city can move forward if they want and determine what SPCs. They would like to assess if any or not. If that makes sense.
Yep. Thank you.
Yep. Any questions for me? I guess.
Not at this time. Thank you, Lucas. So if we don't have any further comments, do I need a motion to adjourn the public hearing?
Okay, I'm looking for a motion to adjourn the public hearing. So move. Our second. Perfect Moved by Councillor bartlow. seconded by Councillor Rola. Any discussion? Okay. All in favor of a journey? Aye. Aye. Aye. Aye. Meeting adjourned. At this time, I would like to open back up the city council meeting on September 2, at 736. New Business, the we have a resolution, you guys received it by email offering the city's participation in the league of Oregon cities legal advice program. It is my understanding that this does not cost anything, but that we need to pass a resolution to stay in participation with the League of Oregon cities.
Correct, Madam Mayor. So as it stands right now, you guys are enrolled in this program. And every few every few years, or every year, even when they update the language in it, they just push this out to all cities to re pass this resolution so that it's concurrent yo current with all of their wordage and verbiage in there, and there's no missed information, anything like that it's free to all cities, it gives you a certain amount of free hours, I believe, every month or year where you can just call up a free attorney from the Oregon cities and ask them questions. You know, it's a great thing, especially, you know, we spent a lot of money on legal fees over the last couple of years here. So I would just encourage it's, you know, support, it doesn't cost us anything. It's really no skin off our teeth. It's a good thing. We're on the right path, but it's just a good thing to have in our hip pocket. And as you can see why it's not here tonight for the first time in a long time. So you know, we're saving money there. So that's my spiel.
It constantly are having I know you guys know this, but they're constantly having seminars and webinars and classes that you can log on and attend for free. Those invitations just come to all of us do our email. Did anyone not receive it? I don't really want to read it. It's eight pages long. Am I supposed to read it, Brock?
No, you can read it by title only. Unless, unless if there's a counselor that has concerns or questions about it and we have to read it to its entirety. But if everyone understands the language is comfortable with it, we can read it by title.
Okay, so the title is personal service agreement or legal advice program through the League of Oregon cities LLC.
What you see Yeah, you gotta read the before so I can do it on my end.
So city of Joseph Oregon Resolution Number 2021 dash oh five resolution authorized In the city's participation in League of Oregon cities legal advice program provided limited free legal advice to Oregon cities located in Eastern Oregon. And then from here, one of the counselors can move that we can move on.
Okay, so I'm looking for a motion.
Is Matt making a motion or I'll make a motion.
Yes, I'll make a motion to accept LLC. participation.
Yeah, so counselor Soots is made a motion to approve.
Councilor Rohla will second.
Perfect. It's been Moved by Councillor suits and seconded by Rohla, Councillor Rohla any discussion. Okay, all those in favor say aye.
Aye. Aye. Aye. Aye.
All those opposed? Motion Resolution passes Resolution Number 2021. Dash oh five. Will I need to go to city hall to sign that resolution?
Well, no, I can I can actually email to your agenda you can email to you. Okay. whatever is easiest for you. Okay, thank you.
New Business be Howard Postovit. The sidewalk project.
That was very good pronunciation pronunciation of my name. So appreciate that. Yeah, it's kind of pronounced just like it's spelled. So that works out. Um, yeah, I'm with ODOT. And I just wanted to give the console update on the ADA project that we have going on up in that area. So let's see. Okay, that's fine. Anyway, we've got the ADA project, you've probably seen people out walking around. We've had a surveyors up there. And we've walked the project area a couple of times with Brock, and Levi. And basically what it is, and I think everybody's seeing the work that's being done down in enterprise. We're, we're doing the upgrade of the ADA ramps down there. And what happened is couple years ago, the Oregon Association of mccosh, ESL, independent living communities, they sued the state to upgrade Ada ramps throughout the state highway system. And in communities like Joseph enterprise law, all those places, you know, ours, our highway goes across cities creates, you know, we have jurisdiction over the site or the from curb to curb, but the rest of the right away is actually city right away. ODOT is in the process now of remediating ramps throughout the state. We've got about 26,000 to do statewide. And Joseph, we're hoping to get our project going to bid next year for construction. And if I can share my screen, I just kind of show you what we have for the project extent. See, I think my red screen here. Okay, here we go. Sure, that one. Okay, so everybody knows that this is me. This is where everybody's seeing this on their screens? Yes. Okay, great. So the project is going to start coming into town popular by the bank and close to the clinic up there. And it will go down all of these circles with the hat chain, those are going to be where we're going to do ramps at full intersection. So basically, you know, the last project that came through town, and that was in the early 2000s. Now upgraded football bots throughout this area, you have the statues, planter boxes, things like that, going out towards him, nah, ha, there's just a couple of locations. And these will be now I should go back here. First off, these will be full replacement of ramps, in both directions at all four corners at the intersections in these locations going off towards the parking lot over here. There's just a single ramp here, a single ramp there. And then at the end of the parking lot going out of town. There's no sidewalks on the cross streets. Oh, sorry. It's something have a question. I don't think so. I think there's just a little feedback. Okay. So on the south end of town, we don't have sidewalks on the city streets. And so we're only going to be providing ramps going directionally across the street. We're not going to providing ramps going across the highway. The reasoning on that is is that people generally would walk down the shoulder at that point, there's no connection point here. One of the things that since we walk the project works with our planning person, Teresa penninger, and our Salem bike pen folks, and also had to get the blessing of epic wha to add something to this project that's not really related to Ada ramps. But we've been able to secure funding to do sidewalk infill from basically for street, going down to eighth Street. And then over to the new bike ped path that goes out to a willow lake. We just got enough funding to do the west side of the highway. So you know, you've got kind of intermittent sidewalks on this side. And that's what you've got on the west side now too. But we'll be able to with, with this project, complete a sidewalk, I'd say from forestry, to connect up to the bike bed path. So that was really a nice addition to the project. The reason fH who was a little bit concerned about it is because we're doing a little bit of a different rightaway process with the ADA projects, which allows us to do a more streamline right away for places where we're just getting a temporary easement for construction. We don't have to do full descriptions and everything like we normally do for projects, even when we're getting temporary, right away. And fortunately, throughout the whole project area, there is pretty good amounts of right away. So we're not anticipating that we're going to have to get many permanent easements, if we do get permanent easements, those will be turned over to the city and become part of the city system. And that'll all be codified in a in a in an IGA that we're going to be doing with the city at some point coming up. We've got a really good design team. These are this has been designed by consultants. Originally, this was going to be designed in house, but we lost one of our designers out here in the La Grande. And so we went back to our consulting partners, and they're going to do the design work. And I say they've been out a couple of times already. Walking project area and getting a good feel for it. One of the big things that's come up over the last, and I don't know if some of you folks remember we were up in myself and Lynn Eliot wrote to the Council on April 1, and gave us a little presentation about the project. And one of the things that we discussed at that time, were the truncated domes. So those are the let me get the shot here. I think I go to this one. Okay, so this is like a representative of an intersection that, you know, you've got your ball bouts, and Okay, this supposedly This is East First Street, you got the four ball bouts, this is a ramp, this is a ramp up each of those ramps. At the end of the ramp, you have the little bubbly things. And those are called truncated domes are more technically the engineers call them the technical warning surfaces. And their primary purpose is is to you know, ADA is not just for people in wheelchairs or walkers or canes, but it's also for people who are sight impaired. And so the idea here on the truncated dogs is that the texture of that gives them the ability to know that they're coming up to an intersection. One thing that's really important is for people who are not completely blind, but slightly slightly impaired, is the coloration of those. And, you know, we talked before about yellow, that is the standard. And I've worked a couple of ABA projects now in Union enterprise, and Lakeview. And it's very, our design, folks in Salem, the ones who do our engineering standards are very adamant that unless we have a very, very good reason. And we can get some justification to not use the yellow. And even like semi last project and Lake View where we had a historic district. It took quite a bit of wrangling to be able to use that. So I know we had talked before in April and the council was leaning towards the yellow at that time. But since then I've heard that there's more of a preference for the reddish colored ones. I just want to give you a heads up that if that is the way the seas going to want to go. It will be it'll require quite a bit of persuasion on our part. So this is kind of a representative picture of what the difference one of the options is of the corners. And we set this up to Brock and Levi a couple of weeks ago. What this shows is that at the interest at the corner This area in here is going to be some cobble this would be an area that would be, could be the bark, rock mulch, or it could be used for a planting area. This area, these areas out in here are going to be flat surfaces that would allow people to congregate if you have large crowds of people coming through, and they need to wait for a good processing. Another option there that our designers have, would be to provide, you know, planting areas, you know, not only between the ramps, but adjacent to the ramps too. And I think the preference for city maintenance is to go with the first option to just kind of reduce that amount of upkeep they have to do. I've got a call the other day from let's see, Dennis, I've got to get back to him yet, he wanted to make sure that you know, as far as like water and stuff like that, that that currently goes to the planter boxes, that, you know, I he just wants to check in with me and find out what we're going to do about those planter boxes that are outside of this area will not be impacted by the project. But obviously, you know, there's some planter boxes now that are you know, dotted on the corners up here. A lot of those are in kind of side prepare at this point. And, again, the main objective is to make sure that they have a DEA compliance through here. So the things that are impediments would be I don't think we'd be allowed to keep those in the project, the bronzes and stuff that were in here, we'll be able to come back in. But someone like say some of the larger planters that are in that immediate area, probably won't be able to be in there. So, you know, I guess that'll probably take some discussion with the Mainstreet motif committee, and just explain the project like to present that to them also. So when we let's see, we do write up the special provisions for the project. As far as the contractor, there will be restrictions as to periods when they can't work, for instance, Chief jokes of days, that would probably be a no work week for the contractor. So and if you haven't I know, I know, there's a lot of special events up in in enterprise. But we're happy to get we have to give them some time to do the work. Because if we did this project late April, early May, it's going to be they're going to be really busy to get the work done before the snow flies and we like this constructed in one year. That's mainly what I have. folks have any questions for me? Does the city have these handouts? Howard. I have not sent this out yet. As far as the plan sheets and stuff like that, I have sent those up to Brock and delay by to look at and to give us input right now. What are kind of what our schedule is, is the design team is going to have for me by the end of October, not end of September. What we're calling our dap graph, dap. dap is when we basically have our footprint locked in, we're not going to really change the footprint from them. But at draft app, we'll still have some good opportunities to provide input and then those will be shared with with the council and any committees that you want to go to. Let's just do this and you have a canned up plan.
Yeah, after URI attendance last spring, you and Leon I was referred to a Rick Stanton about U turn at intersection only signs that are posted on Main Street by our post office. His opinion was there by mistake. But I haven't seen him yet removed. And focusing on this Ada brings up extreme risks. There's people with trailers and so on that try and turn on our small means street there is wondering if you have a chance for someone else that might know to check that out. Rick said he would be out here, but I've never heard back from him.
Okay, yeah, I can follow up. Rick. He's in his office. He's been working remotely. I did have him do. A couple years ago, we had a request from the tribes and we put in a bike pin path to look at a speed reduction through They're I know we've spent some time up there then. And we've got a request in now from last team to they're looking for a bus stopper, speed reduction there. So I'll follow up with Rick on that and get back out and get back to you.
Okay, thanks. Yeah, he had mentioned reduced speed up there by Chief Joseph.
Yeah. Okay, thank you. And one thing I got to fess up about two is, I've been working as a part time, since I retired last October. And after the end of this month, my 1000 hours that I'm eligible to work for work for this calendar year are up. So somebody else will be taking over the project for the end of the year. There's already been some questions, if I wanted to come back next year, I'm kind of leaning towards doing that, to finish up some of these projects. But that's what I did last year. And then they gave me more projects. And so I. So really, what my role is, is I just kind of facilitate between the designers or right away folks or environmental folks, you know, people that need to do all of their different parts, so that we have a package that we could send out to the contracting community that bid on. And, and, you know, with any better luck, we would get the same contractor that's been working in enterprise, those guys that think they're out of Walla Walla, and they've been doing just a great job on the project up there. That was a combination of enterprise and union. And they've, they've been fantastic to work with. You know, one of the things that we'll do, as part of the project two, is we'll have a temporary traffic management. And we'll also have, we'll have to do what's called a p par, which is basically to keep people going, being able to get through the work areas, not just vehicles, but individuals, pedestrians, and we've had really good success of two being no impact the businesses not getting their entrances closed, not having more than, you know, one or two corners at an intersection being worked on at a time. Just so it doesn't boggle up everything.
I have a question and a comment. My comment is, we did take a boat to pass the red. How truncated gates however, it was my understanding that ODOT thought that both were just like equally as safe. And so we can definitely have another conversation. If you're saying that's not the case. Safety's very important to us. So I think we had a conversation based off of maybe a misunderstanding. So we would definitely have re hashed out that conversation. My question is earlier, when you were talking, what does FHWA stand for when you were talking about.
FHWA is Federal Highway Administration?
So the funding for this project, typically, on our jobs, we have federal funding. And the nice thing about this project is there's no out of pocket cost to the city of Joseph. Even for the new sidewalk, that's all going to be federal or state dollars. The big caveat is is that, you know, it's like the existing sidewalks in town, we'll build it, you guys get to maintain it after we're done. And that's what the I that's what the IGA is about. It just explains that, you know, the state through federal highways and the state is, you know, paying for all of the work into the construction. You're given us permission to work on your right away, which is the sidewalks and then and then then additionally, we give you permission to work on our right away if there's needed repairs in the future. And, you know, just an agreement that if something has to be something gets plowed or broken, if it's replaced, it's going to be ADA compliant. The thing that we found over the years, you know, I think everybody probably thinks well, there's not a whole lot of difference but between the ramps that are saying in the enterprise now, and then the ones that are in Joseph that were built years ago, but we've gotten the for the lawsuits, the tolerances for which that the those ramps have to be built is very tight. And so having a great contractor makes the world of difference because they get built once They're in there, and they're out of there used to be that some of the contractors will take them through it. Well, I think at your medical clinic, you saw them do that a couple three times. So, so that's kind of what I've got to say. I think, you know, it was really nice that Teresa was able to work with our pedestrian folks or aside our bike ped folks in Salem, and get the funding for this part down here. So that should be a nice addition to the community. Yeah, that's awesome. Thank you. Yeah. Okay.
Yeah, I just like to say thanks, showered. Hope you do come back. You've been great to work with and I think you're a great asset for ODOT.
Now, well, my wife's gonna teach for one more year. So you know, keep working. I gotta kept the house cleaner. I got to have dinner. So...
Okay, does anybody have any additional questions for? Howard?
I have a question.
Go ahead, Stephen.
At one point, you said it would take a lot of convincing. Are we convincing you? Or are we convincing the state authorities about the color of the strips? Yeah.
Now, you'd be what? So what what that requires is what's called the design exception. So it has the state engineer in Salem, and his staff are the they're the holders of the design standards. Now it goes from everything from depth of pavement, and all that kind of stuff. That's normal road stuff, to the ADA. And so those are the folks that, you know, for our agreement to we're building stuff to the standard, you know, whether it be the slopes that the, you know, the length of the slope, the base days of the terrain area, and all that stuff. If we don't meet that standard, and the standard color for the domes is yellow, then we have to give them and their biggest concern is that the justification that they allow with the designs stamp, the design exception would hold up in court.
So we need to get with them and find out what their specs are for the dome color.
While we know it, we know what those are. And that's something that, you know, again, it's one of the things that I've run into with the projects that I've had, and I didn't work on the one in Jacksonville, but Jacksonville was kind of set the standard for allowing us to use the red domes, and that was having a designated Historic District. So union has a historic district. Lakeview has a historic district. In enterprise, there's we kind of skirted the historic district. I've not been formally recognized by the shippo. We continue to use yellow through there. I don't know Joseph, at this point doesn't have a historic. Okay.
Um, there was a question from the audience from Lisa, who's on the parks committee there. You oversee in mainstream, she did say there are brick red warning services installed at the intersection by the new medical clinic.
Yes. And that wasn't our job. Okay, that was that was allowed. So it did not go through a bid package like ours would. So when we put together our bid package, it's going to be reviewed by the sale.
So do you would you anticipate, you know, if you guys determine that we can only have yellow, yellow devices, would you participate? Would they have to redo that at that point, or...?
The one down at the Medical fight?
My guess is at some point in time, somebody is going to come by and notice those, and they'll probably question us about it, because it's on to our system. That one, let's see, for our, for our projects. We have a third party consultant that's agreed that was agreed upon by the state and the plaintiffs. And they come in and, you know, they don't go to every ramp that Oh, that builds, but they do, you know, representative sampling. So, you know, I know that they've been up an enterprise I know that they've been into union so you know, When we do projects next year, we're looking at trying to bid projects, a combined project that includes lalala, and loss gain, and then the Joseph project also. So there'll be a busy year.
One of the... uh, Counselor Rohla... one of the points with these is that they're fairly easy to replace, am I correct in that?
I'm basically they're put in with kind of like, lag, lag screws, little kind of covering over them. So if they get damaged or something like that, they can take them out when we ones in. So one of the things that we're looking into to also, it would be, again, it would be not what's normal on an ABA project. But you know, of course, the pavers that we have up there now, that would not meet standards. But we're, we're looking at the possibility of being able to do some stamped concrete leading up to the pavers. So rather than just having a flat surface for the the ramps are, you know, the areas outside that the ramps themselves, but we're, we're blending back into the pavers. Let me show this picture real quick here. So like this area in here. So here's your existing sidewalk, here's your existing pavers. Now, when we're transitioning back into that, we're exploring the possibility of being able to use stamped concrete in there to kind of match up more with what the pavers are. But you know, long term, the pavers have uneven surfaces that wouldn't stay in compliance. So that's some of the things that we're looking into on the side. Again, I say those things, I'm not sure if that would require it. That wouldn't require a design exception. But since it's not part of our normal sidewalk, it probably will. Great. So that's what I've got for today. Thank you very much. Yeah. Appreciate your time. So we appreciate your time. So before I bug out completely, Brock, I will get you and Levi hooked up with the guy that's going to be taking my place for a while. Okay, for sure. And then of course, the designers. You know, we'll keep working with that.
Okay, thank you, Howard. Okay, thanks.
Have a Good evening, folks.
You too. Next on the agenda, we have administrators request to surplus out the city's 1998 red Toyota Tacoma. Brock, do you want to talk about that?
Yeah, absolutely. So part of my goals to get you guys on track and moving forward is updating your guests fleets. You got to know that three or four very outdated and broke down city vehicles, we're trying to work with the ones that we can and get them up to speed, give good maintenance plans on everything. But I just, you know, we've had a couple people look at this, Toyota, Levi and Dennis have both looked at it as long as a mechanic and we just don't think that it's worth the time anymore to save this. What I would like to do is surplus this out of the city fleet by sealed bid. So we would advertise this vehicle, you know, through local papers on Facebook to deceive Joseph is completed conducting a sealed bid process, submit your bids to City Hall by this certain date. At that time, we'll open up the bids, you know, pick the best deal for the city and work on getting that that truck out of there. Hey, do we need a motion to move forward with that? Yeah, so usually anything valued over $500 has to be approved to be surplus out by the Council. If it's valued under $500 with this one might be it's pushing the limits but just to keep everything up. on the up and up. I would like to just run through you guys first so yeah, motion would be appropriate.
Okay, we're looking for a motion to move forward on the request to surplus out the 1998 red Toyota Tacoma.
I'll make a motion to surplus out the city's 1998 red to hood a Tacoma.
Okay, it's been moved and seconded. Any discussion? Right. All those in favor Aye.
Aye, Aye, Aye,
Did we hear from Matt? Yeah, he gave an eye. Okay, All those opposed. Okay, motion passes to move forward on sir plussing out the 1998 red Toyota to come up by sealed bid. D is Brian Walker. I saw him on here earlier did he stick around? I still see him. Um, so Brian Walker's submitted a bid for the main street and park trip pruning. Brian, would you like to speak to that?
Yeah, I'm here. Can you hear me? Yes, Brian. Yeah, so basically we're looking at mostly the autumn blaze maples. They haven't been touched for quite some time. And what we'd be doing is going and clearing out all the inside growth, clearing it up to where the wind can blow through it. You don't have any issues with limbs breaking. Getting all the limbs off the businesses, give them like three to four years of clearance. So there's no issues with the business owners. And doing that on both sides. I think I counted. There was it's in the bid. I don't know if you guys have that. There was like 85 trees that needed to be taken care of, or Main Street and down on the side streets and then we would go into the city park and do the big cottonwood cleaned it up. That's a pretty nice Cottonwood, but just get it looking good and make it safe for people to be around. And then there's a couple of ornamentals as well. So does anybody have any questions on any of that?
And I would just like to add to what Brian is speaking to the parks and rec committee, Main Street committee. So I'm counselor Jones, Lisa McGill, Parks and Rec. Lead, Dennis Welch. We all took a walk down Main Street with Brian and he really educated us on some tree maintenance, some tree health. So as a committee, we were happy with Brian's report. And we did get his bid. So I wanted to add that that we had already walked the streets with Brian. Just so you guys know.
So Soots did you have something.
Complaints from some firemen. On the corner of the Cheyenne cafe. There is I think Tamarack growing, which seemed odd for sidewalk planting. was just wondering if that one has been looked at.
We didn't look at the Tamarack, though. Most of time, the lens on a Tamarack or they're not going to be an issue. I don't know. Well, what was the problem with the tree?
Well, I think it was mainly because they were in a large vehicle. So the car block division south on Main Street. I was just thinking [indistinct].
So you, your concern is that you think maybe I need to be lifted for the view of the bigger trucks?
Yeah. If you hadn't seen that on your guys's walk, maybe we'll have an opinion of it.
Yeah, we definitely did address it wouldn't take much to clean that up. I'm sure it's, there's not much to it. Yeah.
Well, maybe there was a conversation that Brian can have with Jeffrey, maybe about their specific need for emergency response on the main street committee, I guess. The question to me, so thanks. Thank you for that, Matt. That does not sound like it's included in the in the bid. So at this time, we need to look for a motion to accept the bid from Brian Walker. For the Brian Did you say 82 trees in the bid? I believe so. Yes. Okay.
I make a motion that we accept the bid to do the work needed for those trees.
Okay, it's been moved and seconded. Um, do we have any discussion? Any further discussion?
I do have one question.
And I There has been some concern about the roots of these trees is anything that Brian is doing to them going to slow down the growth of those roots.
When you prune up the inside of the tree, it actually will slow the growth down in what a lot of times what will happen is that growth will go back to the inside instead of actually, it's called trophism, where the tree grows up. So the energy is going to go back into the inside of the tree, and you're gonna get the shoots. So it does slow the growth of the tree down. So that will be beneficial.
Yes, thank you,
Stephen. I also think that some of those routes have been talked about for the ODOT project that has to do with the Parks and Rec and Main Street. So that's something we can also talk about later. So it's been moved and seconded. All in favor?
Aye. Aye. Aye.
Aye. Um, there aren't any opposed. So it's been approved to move forward with the bid from Brian Walker to clean up the main street trees.
And Lisa, can I have one thing?
I don't know if Dennis talked to you, but I can actually start the project next Tuesday. Just because, I mean, he said that would be okay. But I just wanted to get to where I you know, there's a couple trees that has some look like maybe some ground sterilant down by Alpine. Because there's so much Finley tops on the tree and from there, and it just be easier to do it. When I could see that getting cleaned up. Right. And right now be a good time cuz they're gonna start losing their leash earlier.
Okay. Do you have a problem with that Brock?
Okay. Okay, thank you, Brian. Thank you. Thanks for sticking around.
No problem. guys have a great night.
You too. Um, next we have a presentation from Anderson Perry. Brad Baird. Which might be Lucas. I don't see Brad.
Okay, yeah, Brad's not here today.
Okay, go ahead, Lucas.
Yeah, geologists give a little bit of an update. And then moving forward on all the various projects we've been working on for you guys. Hopefully, I get the lagoon leakage test as one of the requirements ID two out of the waste PR plan. He's been working on that. Then we're moving forward on the design for the wastewater system improvements, funding apps, and for that, and for the water line replacement project. And the road work, we got bids in and I believe that the contractor was planning on using the wild county asphalt plant and I believe that got up and running maybe this week and maybe ready to start selling asphalt next week. I'm not sure what the contractors schedule is, though. But that Yeah, should probably be starting up maybe mid September. I'm trying to I think those are the main thing that I've been doing on any questions.
Okay, it doesn't look like there any questions at this time? I came to see Matt is raising his hand.
All that now still waiting for comments. Verify we did our first test batch of blacktop as a county asphalt. Plant. Good. Really good. So good news for our Maven project.
That's awesome. Thanks, Matt. Okay, thank you, Lucas.
Yep, Thank you.
Um, we don't have a consent agenda. Do we? I don't have one. Okay. Are there any pending agenda items that anybody has the only one that I can think of is the alleyway that we were discussing at the last city council meeting. I didn't end up on the agenda this time. But I think we should put it back on the agenda for next time. The variance? Sure. Does anybody have anything else? Oh, Matt, go ahead.
I believe for one thing we were waiting for the applicant to be at one of our meetings.
Well, I think also it had to do with emergency response in talking to them. And then also I remember talking, needing to are talking about with Levi, discussing that is at Mill Street, that street that never got developed, but that's on the map. So I think that that plays an important piece to don't think we have all of our information. So we can do some research and put it back on the agenda. Does anybody have anything else? For pending future agenda items? Okay. Staff items. Shane, I
will. Jamie can go ahead.
I don't have anything. I think you've covered all.
Thanks, Jamie. Brock?
Yeah. So going along the lines of sort committee meeting ZORT. Committee, sorry, we are writing why I say we Wyatt and myself are writing an ordinance to establish your guyses Planning Commission at the moment. So I would actually look for that to be complete. We're hoping to get it done for this meeting. But I think that will be completed. And you're ready for your October meeting for consideration. And what this will do is this will establish a planning commission that will handle things like this vacate or this variance. And our goal is to get a good group of people on this planning commission, they get spun up on our zoning and ordinances that, you know, they're subject matter experts. So, you know, there is no question they can know that book, no, like the back of their hands. And so then, essentially, the only thing you guys wouldn't be getting your level is if there's any appeals to someone that appeal the decision at the Planning Commission level, they could appeal it to you guys, because you guys are kind of the next step above them. But yeah, we're hoping to get that ordinance. So you guys get that Planning Commission established. And it's, you know, it would perform the same function of the Zurich committee. And then plus some, because like I said, they would be city officials, and they would be able to make decisions on variances, conditional use permits and things along those nature's, so I'll take a little bit off of your guys's hands, you know, you know, you won't be required to know all those things. extensively, you would have your own subject matter experts to handle that. And essentially, you know, you know, in my mind, there wouldn't need to be Azores taskforce. So, you know, we might look at transitioning some of those people that qualified to be on the Planning Commission over to that commission, because they wouldn't be an officer of the city, they would have to reside in city limits. So it wouldn't be able to be a task force anymore. Because to be an officer of the city, you have to be a constituent within the municipality. That's coming down the chute. Things are moving well with caselle. Well, when they communicate with us, Jamie are having issues with them, talking back with us now. So for a while we weren't talking to them. And now they're not talking to us. But we've got all the work on our end done. once they're done, we're in and now that we've got that utility biller in house, we're going to start pulling all of our stuff back into City Hall, we're going to be doing our own accounting, our own budget monitoring and our own payroll. So while we do have someone coming on the show, we have someone on to help in the office. Just keep in mind that we are pulling a lot of duties back into the office. So I would say it's nice to have another person in there, but we're still going to be very busy in the office. So we're excited though and ready to move forward and you control the city's budget back into the city. I think that's going to be a great step for you guys.
Think that's really exciting. Yeah, and it just takes time. So patience is the key. I do want to go back up actually to pending future agenda items. I think next month on the agenda. We probably need to fill the mayor Pro Tem and the to open council seats. So to my knowledge, we have three counselors. applications. I just am really going to try to push involvement. Like we need more involvement from people. We want people to be part of the solutions. And not the naysayers. So I think just we can all do our due diligence to advertise those open seats, you know, if you know somebody that always has comments, or always has things to say, we have to open council seats. So those would be good agenda items for October.
Yeah. And Jamie, I was gonna put those applications in your guys's packet, the Jimmy brought up a good point. You know, I, I'm, I haven't done a good job that directly in the advertising of those open council seats. So she, you know, she mentioned that, you know, just to keep it fair across the board, let's really push it out on the Facebook page, push it on the city webpage, we are looking for two counselor positions. And you know, just give everyone kind of a fair shot at that. And then we'll collect everything and hopefully have, you know, a bunch of good candidates for you guys to interview at the next council meeting.
For sure. Mayor items. That sounds funny. Thank you guys. I'm excited. I think we're headed in a great direction. And I'm honored to be chosen. And I'm excited. And please reach out to me anytime you have anything. I'm always available. And I see many of you regularly. So please feel comfortable and free to reach out. correspondence. I don't think we have any, or I don't have any. Does anybody else. Okay. Any public comment at this time? For future agenda items? Go ahead and push your raise hand button if you have anything. Okay. Financial Statement. I don't have one in my packet does anybody else.
So I was going to Jamie can speak to this too. So Tina, the city's CPA, she is quarantined working from home, I believe. So it's just kind of a mess trying to get stuff to her. So she's a little behind as far as receiving stuff and sending stuff out. So there'll be they'll the July will definitely be your next packet.
Okay. And any counselor items? So quiet. Okay. Oh, Counselor Rohla.
All right. I would just say I really appreciated the ODOT presentation tonight. And I like yellow. If we can come back to that conversation, I think we should pay very close attention to what he is, he is telling us and what his recommendation is. So that's all.
Well, I'll definitely put that on the next agenda as well.
Yes. Counselor Soots.
Oh, no. I was gonna say Go ahead. I thought you had a question.
If you don't have anything, Counselor, bartlow?
I don't have anything at this time.
Right. Counselor Jones? Okay. I look for a motion to adjourn. I make a motion. we adjourn. Second. Okay. All those in favor?
Aye. Aye. Aye.
Okay, Meeting adjourned. Nice meeting you guys.
Good job tech committee.
Someone send me an email on how to get my microphone.
We'll take care of you Counselor Soots. Thanks.
Thanks, guys have a good night.