name is Chelsea Johnson and I'm the new program coordinator at hand and it is currently told one but we're gonna give a few more minutes where other people's is joining Thank you
Okay folks. It is
205 and in the interest of trying to stay on track with our agenda, I'm gonna go ahead and get started. Looks like there are 40 people in attendance. I'm sure we have quorum, and then welcome to the guests. Thank you so much for popping your information into the chat box and I think can everyone see the screen where we have the agenda or
is it being shared Chelsea? I can't quite tell. No, I
can't Yeah. Okay. Okay. Thank you so much Cioffi and
whoever that was.
So as Chelsea to pop the agenda of but in the meantime, I will go through just for you all to hear from me what the agenda looks like for today. So we're in the welcome and introduction phase. And we're going to try to move ourselves through announcements, or consent agenda. We're going to look at our tier one priorities, which are things that we have to discuss today because they're tied to other things that are time sensitive. Those will include the cam quarterly reporting the fiscal 2022 Notice of Funding Opportunity analysis, and we'll have to vote. And in that space of voting, we're going to actually need voting to happen amongst the non COC funded board members and those of us who are currently funded by the COC will not vote, then we're gonna look for input on the draft of the regular COC application, and we'll take a break and of course I'm asking everybody to stay with us please stay with those don't shut down as we take our break, but we're gonna build in that break and then come back to have some conversation with Julia Janko from the city of Detroit around values and funding priorities. And then we will continue by moving right into public comment period. And as a reminder regarding public comment, we're allocating three minutes per person who's interested in making public comment the public comment period will be facilitated by Amy Brown. And we will aim to get through hearing from people during that public comment time with three minutes stints between 410 and 425. And then our goal is to adjourn by 4:30pm today.
So I'm going to
go ahead and Melissa along with segwaying right into or announcements. And with that, I'm going to ask Katie Giza to give us an update on what's going on with the youth homelessness demonstration project, otherwise called Why HDP Hi, Katie.
Hey, Celia. Hey, everybody. So I'm just gonna give a quick update. So we can go on we've got a jam packed agenda. But so where HDP is, for those who don't know, just very briefly, is a funding opportunity to address youth homelessness, that our community applied for back in July of last year and was awarded around September of last year and has launched our community into planning process to develop a strategic plan for how we want to end youth homelessness and then also to determine how we want to utilize the funding that our community received. We conducted our strategic planning process through through May of this year. And then our strategic plan was approved by HUD, which then allowed us to start applying for funding for or to apply for projects that we will utilize the funding that we received for so. We are now in the process. So the community designed how they wanted to utilize that funding and really design the projects and what they wanted to see in those projects. And then we use that information to launch a local RFP process for that funding. And so that process ran through them the month of August and some of September applications were due on Friday, September 9. And now we are transitioning into the application review process to select who will receive funding to implement the projects that are community designed. And so that process will be largely largely informed by our Youth Action Board. We've got a number of Youth Action Board members who will be participating in that review process and selection process and the hope is to allow time for our Youth Action Board members in their review. And also just because you've got so many funding processes going on that review process we'll go through mid to end October, and then we'll select which projects will receive funding. And so we'll keep updating you as things go along. Once we have selected the projects for funding, then we will be partnering with those projects to prepare to ramp up to implement the services that were designed by our community. The hope is for those projects to start serving youth in April of 2023. So a lot of exciting things. are happening. Once we select our agencies, we'll partner with them. Also simultaneously we're working to implement some system level plans and elements of our strategic plan right now to so working to get our coordinated entry system ready, working to collect data on youth so a lot of moving pieces, a lot of exciting things happening. And if you have any questions as always, you can reach out but yeah, it's a exciting time for YTP.
Thank you, Katie. Any questions for Katie folks?
Okay, hearing none, thank you so much any. I'd like to move us to the consent agenda. And it's in our package as written. And I take a motion and support for voting on the Consent Agenda accepting the consent agenda,
please. Almost
Amy Brown did so. Amy Brown motions in the chat. Donna. Thank you. Will you Second Second. Thank you so much. And Chelsea, are we going to do a poll to vote?
Yes, sorry. No problem. So this is for
COC board members to vote to accept the agenda. And the minutes I'm sorry that the minutes not the agenda. Thank you so much, Chelsea.
I'm sorry, you guys. There's a little error is supposed to be August 9 July just so you know.
Okay to do you vote to approve the August COC board meeting minutes? Yes No or
abstain. Thank you. Chilson
and give it about 30 seconds more. And while
you guys are doing that, I do see a chat question in the box for Katie and
I'm sorry, I just scrolled too quickly so the question got away from me. Okay, thank you Kim for checking
Ah, okay, I'm gonna assume Chelsea that we're good on the voting. Yes, we are. Good. Thank you. And so I'll move right into our cam quarterly report and coming from Paige Beasley.
Thanks so yeah, Chelsea what I have capabilities of sharing my screen. Yes, let me just stop sharing. Awesome.
Awesome. All right.
Again, thanks cilia. My name is Paige Beasley and I am with Cam. Today I have the pleasure of providing a very brief report out on our quarterly two data so again, this is quarterly to April 1 Through June 30. And just want to report out on some highlights for the access for the Coordinated Entry in regards to access and our second quarter of 22. There were about 11,000 Kabyle visits to the camp access points and costs to the cam access line. This is an average of 177 contacts per day. And of the there were about 1141 in person visits and roughly about 10,000 calls being made during this time. It does look like April with the timeframe where we had a the most calls during this quarter during the quarter. And then things definitely reduce further down the line. And then of the total volume cam staff completed about 3000 Total engagements which is an average of 46 engagements per day. About 1141 were in person and the about 1700 Almost 1800 will be a phone. When we talk about engagements were referring to households who are connected to a referral to shelter they were diverted or for whatever reason we were unable to divert them or there were not sufficient beds. We couldn't find a place for a safe place for them to stay so they were sent as overflow to one of our community shelters. During this time, there were 210 diversions, which is an average of three per day, while 1300 referrals to shelter which is the average of 21 per day 377 households were sent to overflow which are about six per day. I will say during this timeframe. This second quarter cam was in between diversion funds so we were not necessarily didn't necessarily have a pot of diversion money that we were able to pull from as we had in other term other timeframes. And then on to assessment. So about 66% of the households that we actually assessed were single adults and the further breakdown from there. It does look like and norm which has been a typical, I guess outcome more so is that majority of the households that we do it says they are acuity group typically falls in acuity group of three. And so this is very true for parenting youth which has 70% Our Adult families are at 57% and unaccompanied youth 38% single adults 44% And that's for acuity group three for for those redistribution of wealth households. In regards to housing referrals can referred a total of 332 households to a housing program in the second quarter 42 of those households were for Provincial referrals. 12 were transitional housing referrals 120 While Rapid Rehousing referrals, and of the of that 121 35 of those referrals were security deposit only. And then in addition, we had 157 permanent supportive housing referrals. What I will highlight for this particular data is that the housing referrals are also inclusive of our veteran referrals. So 42 provincial referrals also includes the SS s I'm sorry, SSVF referrals that are made to our partners as well. In addition, kam added about 585 households to the homeless preference Housing Choice Voucher waiting list within the second quarter, and of that 335 households were pool for a voucher. Kim also added 19 households in the moving up waiting list in the second quarter and Estates at whirpool. Okay, so that is the overview of our second second quarter report. All reports will be you'll be able to access them on our website. This report will be published later this week. Probably by Friday, you will be able to access this on our care website and then you can also reach out to me if you have any questions in regards to any data or any questions in regards to custom operations as well. And I am done. You can definitely reach out if you have any questions. I don't want to hijack the agenda for today. So I'm going to yield the floor back to Dr. cilia.
Thank you so much, Paige. Yes a lot of great information, a lot of data. And if anyone has questions, please just drop them into the chat box and we can get to them. If not today she'll have that she can, you know, either type into the chat box to answer or she cannot come back with answers for people's questions. And thank you so much, Paige. We're going to move along then to to Amanda and Amanda Sternberg right Chelsea.
Yes. I'm sorry guys. My computer is freezing. And this has really given me trouble
to pull up the back to pull up the agenda.
No, not the agenda. I'm just trying to
slide the whole slide deck. Yeah. And it's just giving me problems.
I'm
sure why. If you're Chelsea if you're able to make me a co host, I can pull up the slides on my end. If that's okay. Actually, I
think everyone can share their screen. I made it to the point where everyone Oh, yep. Looks like I can Okay. Yes. Sorry.
No problem. All right.
All right. Okay. Thank you be able to see the slides on my screen. Let me go ahead and dive in. So thank you, everyone, for being here. I'm Amanda Sternberg with the Homeless Action Network of Detroit's a performance management analyst. So we're gonna be talking quite a bit today about the notice a funding opportunity or the novo. And first what we're going to do is go over to sort of an analysis of this year's funding opportunity, what's in the NOFO. next agenda item, we're going to be going over some recommendations on funding. And then thirdly, we're going to have an opportunity for everyone in the meeting to provide input to the COC application, so you're going to be hearing my voice for quite a bit, but buckle up. Alright, so we're going to start with talking about the 2022 Notice of Funding Opportunity. So what we're going to be talking about here is just an outline of kind of what is in the NOFO. Again, no folks notice a funding opportunity that is really an opposed official announcement that this funding is available, and everything that comes with that. So we're going to be using the phrase NOFO quite a bit. Gonna go over a highlight of kind of what's in the NOFO some changes from prior years. We're going to be talking about the funding that we have available this year. Looking a little bit at the scoring criteria that HUD is going to score us as the COC on and then talk about some timelines and next steps. So first kind of de novo in a snapshot so this year's Novo was released on August 1, actually, we were in the August board meeting. While we were in that meeting, the NoVo came out so it came out on August 1 About six weeks ago. It is due on September 30 In two weeks, little more than two weeks. So very soon, and we'll talk about this a bit as we go along. But typically HUD gives CoCs 90 days between when they released the NOFO and when the COC application and all of the project applications have to be submitted. This year, that timeline is only 60 days. So we are doing kind of 90 days worth of work in 60 days. So when you lose a third of your time to get the work done. It creates some challenges, but we are getting it done nonetheless. Additionally, this work that we're doing on what we're now sort of calling the regular NOFO because this is all being done in addition to the unsheltered supplemental NOFO, which we have also talked about in board meetings before so there's two different no foes two different kinds of parallel funding processing is happening. So what we're talking about today is again, though, kind of the regular the typical NOFO the unsheltered NOFO you'll be hearing more about we've talked about it before in the board meeting you'll be hearing more about it as well in future meetings. So want to talk a minute about the priorities that are in this year's NOFO and these are HUDs priorities. So every year when HUD releases the NOFO they lay out their priorities for that funding year. And you know it's really kind of what what high hopes to achieve with the continuum of care programs that are being funded through the NOFO. And it's really what HUD hopes, you know, communities are achieving as well overall, whether they're achieving that through COC funded projects or through other means.
And so there are these priorities that HUD lays out the there they're reflected in the application questions that we have to respond to and they're reflected in the data that HUD evaluates us on. So the greater extent that we can demonstrate alignment with HUDs priorities, the more likely our COC application is to score well, the more likely we are to get more funding for our projects. So I'm going to go over the next few slides and talk about HUDs priorities in the NOFO and touch briefly on where we see the Detroit COC as having strengths and weaknesses. So there's some things that we think we are doing quite well that align with HUDs priorities. And there are like always, some room for improvement as well. So I'm just going to kind of go over these a lot of these priorities are very the same or very similar to what we saw in 2021. And there are a couple of new ones as well. So one of the first priorities that HUD lays out in the NOFO is to end homelessness for all persons that is hopefully a pretty clear cut priority when you're funding projects that are intended to serve people who are experiencing homelessness that we want to end homelessness for all persons. So for from the Detroit COC. When we look at our annual accounts of people that experienced homelessness, those numbers are going down so we definitely have that to speak to. One of the weaknesses, however, is that our point in time count data, which is one of the specific data points that HUD is going to evaluate and scores on. Those numbers have gone up over the past kind of two years that HUD is going to be looking at. HUD will be looking at our 2022 Point in Time Count and compare it to either our 2020 or 2019 Point in Time Count depending on kind of what they're what they're looking at. So comparing just those points in time count numbers, there has been a bit of an increase even though when we look at our annual count overall, those numbers have been decreasing.
The second priority that we see in the NOFO is the use of a housing first approach. So this is the approach where you know barriers to housing are reduced or eliminated. You know, meaning people don't have to participate in programs or treatment that they don't want to housing is provided as the first means of intervention and then services are provided to wrap around that individual to help them remain housed. So an A in Detroit on a system level amongst our providers, and particularly our permanent supportive housing and rapid rehousing providers. There's a strong commitment to housing first and to implementing projects in a housing first manner. One of the ways that we do see some struggles is perhaps within our emergency shelter system. And we do see that through the grievances that are filed and just some of the feedback that we receive from people where those programs do struggle to have a Housing First. approach. We also do see the length of time to housing us the LRT sorry, links with time to housing is higher than we would like it to be. And so that can also I mean, that can indicate a lot of things, but it may also indicate that perhaps there still are barriers that remain to getting people into housing. The next priority that HUD has laid out is reducing unsheltered homelessness. So locally, again in Detroit some of the strengths that we have how we are able to be reducing unsold unsheltered homelessness includes just be improving the coordination between our outreach teams there's been a lot of really good work over the past couple of years to ensure that our outreach providers are working together in a coordinated fashion. And we've even expanded some outreach programming to make sure that people who are experiencing homelessness are being contacted by outreach workers and that they're able to build those relationships and have that engagement with outreach teams. Some weaknesses that we do see with reducing unsheltered homelessness is that there does still seem to be a sense of weariness or a sense of resistance for some people to engage with. Outreach providers or to enter any emergency shelter. And there's a lot of reasons for that. We know that there's a lot of reasons for that on why people may be hesitant to engage. And I think you know, we are seeing again, fruits of the efforts with the outreach teams and that's just that you know, their their continual leave going out to contact people to build those relationships. But that does take time. And so sometimes we would like to move people off the streets more quickly than
then what we see is always happening.
The next priority that HUD has in the NOFO is improving systems performance. And so this is specifically also referring to improving our performance as its measured by our systems performance measures or SPM. So, that is this is sort of one of the key ways that hood evaluates our performance as a POC is the extent to which we are improving our performance on these SPM. So one of the strings that we see is that we have been a little bit more intentional over the past couple of years within our performance and evaluation committee in particular, and looking at our SPM data on a more regular basis to help identify kind of what's happening, the extent to which different individual project types or projects themselves may be impacting our SPM. In our local project review process. We do incorporate many of those same measures at the project level. So, you know, that is something that we do evaluate individual projects on as well. In terms of some weaknesses, there are several s SPM systems performance measures in which our performance has either not improved or unfortunately it's kind of gone the opposite way. So when we it comes to HUD scoring our COC application that will impact the score that we do receive in your board packet as well. I do I did provide a more detailed look at all of the system performance measures how we've performed over the past two years and how HUD is going to estimate and how HUD will score us on those measures as well. The I think this is the sixth, the sixth priority in the NOFO is partnering with housing, health and service agencies. So this is this is a new priority in the NOFA last year. I think a lot of it really driven by the pandemic naturally. But likewise, HUD is really emphasizing the importance of having those relationships with housing and health care providers and leveraging their resources so that people who are experiencing homelessness are able to access those resources. So some of our strengths that we're anticipate being able to speak to is just the work that has been done with creating connections within the Workforce Development System and the education system. And just the continued greater collaboration with the healthcare system, which was really brought about because of the protocols and the processes that were put in place during the pandemic. We do also recognize, however, that there's need to improve coordination and partnering with criminal justice system, the child welfare system and behavioral health systems. The next priority that HUD has laid out in the NOFO is a commitment to racial equity. Locally, some of the strengths that we feel will be able to speak to is just the system's level work that we have done to assess and to begin some strategizing there. We've developed a vision for the COC that is rooted in racial equity. And there's a lot of work that's happening at the state level that we have been a part of as well. So a number of things that we can speak to there in terms of how we are addressing racial equity, some of the weaknesses, just knowing that disparities still do remain within our system, and the need to create some more specific action items on how we will address racial disparities. The next priority this one is a new priority that HUD has an A NOFO this year. This is priority around improving assistance to LGBTQ plus individuals. And again, this is a so a new priority that HUD has put in the NOFA that they want to see the met with their funding this year. So some of our strengths that we feel will be able to speak to we do have a COC wide policy on non discrimination and equal access. That policy has been in place for a number of years. Projects who are receiving YCP funding are going to be evaluated specifically on their ability to be responsive to the needs of the LGBTQ plus community. An area for improvement that we've recognized is really the the need to improve how agencies are held accountable to this system wide policy that we have non discrimination and equal access. So we know agencies received training on this every year and it's expected that they operate their programs in this manner. But we certainly see the need to improve how we are holding agents agencies accountable to that.
The next priority that is in the NOFO is engaging with persons with lived experience. Now there's a number of areas that I think we as a CSC are quite strong in we have the Detroit advisors group that has been developed in the past couple of years we have a specific position that engagement coordinator, specifically, that position is specifically again, was developed and failed to create greater engagement with people who have lived experience and just the act of efforts that we have had throughout the COC to improve representation at the board level within committees kind of in every different venue. There are some weaknesses that we see this, you know, again, we continue to see grievances particularly within the shelter system, and other programming as well, which we did continue to see throughout 2021 and even into 2022. So that really tells us that there's still work to be done to ensure that the programming that we're providing is responsive to the needs of the people who are being served. And the last priority that was in the NOFA this year was also another new one this is increasing the affordable housing supply. So Hyde has seems to be making a bit of a shift. I don't know if that's really the right word, but placing an increased emphasis on CoCs being engaged and taking an active role in advocating for and increasing the supply of affordable housing. I think we've experienced a lot over the past couple of years in terms of challenges that providers have had with moving people into housing just given the lack of housing that's available. So this is a new priority that HUD has put in the NOFA this year. So some of the strengths that we see we have as the COC, just our collaboration with the city of Detroit housing and revitalization department. And we've there's had been recent conversations on how we can strengthen how permanent supportive housing projects are funded through the city's funding and making sure that there's alignment there with how the COC funds PSH projects. We've had conversations with the city of Detroit and this has come through in the board meetings over the past year as well regarding the city's plan for the use of the home ARP money, which will include additional opportunities for permanent supportive housing and affordable housing. And over the past year, we have worked with a Realty Consultants to help increase landlord engagement. So we know landlord engagement continues to be a challenge. And so we were able to engage with that consultants and are hopefully learning some good lessons from that project as well. And weaknesses. I think like anything there's of course room for additional advocacy efforts to continue to increase the supply of affordable housing. It's certainly a need across the state. It's a need here in Detroit as well. So always room for for more advocacy efforts there. Alright, so I know that was a lot. I'm just gonna kind of keep rolling through this. If you have questions along the way. I should have said this before, but feel free to drop questions in the chat or you know, kind of raise your hand as we go. So, just some I sort of alluded to some of this as well. But some additional sort of changes that we see in this year's NOFO and this year's competition from 2021. The collaboration with public health, that was again in last year's NOFO largely because had wanted to know how we were collaborating with public health, particularly to respond to COVID-19. Now really, what HUD is wanting to see is sort of continued collaboration to ensure that number one, you know, we have policies and protocols in place should there be future pandemic needs that we need to respond to, but also so that we can ensure that people who are experiencing homelessness can access to health care resources that they need, even in non pandemic related resources, just your typical healthcare resources that that we all need. There's additionally the leveraging this good sense of the kind of I'll talk about this a little bit more when I get to the scoring criteria I'm leveraging of housing and healthcare resources. This is something that has continued to place an emphasis on and wanting to see that the projects that we submit for funding are able to demonstrate how they are leveraging these other resources. Again,
for the for the good of the people who are being served, increased emphasis on racial equity this year, particularly on the extent to which we're able to speak to specifics of specific actions that we as a POC have taken or are intending to take to address racial equity. And then there's lastly an increased emphasis on data based metrics. And I'll show that a little bit what I mean by that as well in a moment, but HUD has made a bit of a shift in assigning a greater proportion of our COC Application Score. To data versus just narrative responses. Alright, so I'm gonna talk a moment for the amount about the amount of funding that we have available to apply for this year. So I'm going to show a few charts and these are all going to compare what we have available for this year, the FY 2022 as it compares to last year, FY 2021. So I'm going to kind of walk through some of these numbers. So the first number that grand total amount of money that we have to apply for not including the COC planning amount is $34.6 million dollars. So you can see that's about $300,000 more than what we had last year. And so where are these numbers come from? The first number is what's called our annual renewal demand or ARD, so is about 29 point almost $29.7 million dollars. The annual renewal demand or ARD is the dollar amount that it takes to renew all of our renewal projects for one year. So you can see that this amount is greater than it was in last year's competition. And it's greater because we have more projects that are eligible for renewal this year than we did last year, because we got some new projects funded last year. So they're now coming through on the renewal basis. So because those projects are now being renewed, the dollar amount of those projects is added to our ARD our annual renewal demand. So that's why that number is higher. The amount of new project funding that we have there are two pots of money for new project funding through this competition, the COC bonus and the domestic violence bonus. After I get done with this part of this presentation, we're going to be going through recommendations on new project funding, so we'll kind of get to that piece in a moment. But just briefly what the numbers are for COC bonus. We have as you can see about 1.6 almost $1.7 million in funding available. It's a little bit more than what we had in 2021. That number is based on a formula so the formula that this number comes from the base number increase, so the amount that we have for bonus money increased and then for domestic violence bonus funding, which is another new pot of money for new projects. This is a 3.3 million. This was actually a little less than last year, and that is because the 2021 Domestic Violence bonus allocation was actually a double allocation because the 2020 competition was cancelled due to the pandemic, that when 2021 came around HUD doubled up on the amount of VD bonus money we could request in that year. So that's why the 2021 amount is so much greater this year is back to more of kind of a typical amount that we would see. And then lastly COC planning this $991,000 These are funds that are available only to hand as the collaborative applicant. These are funds that are an additional separate pool of funding. They are not funds that could otherwise be used for programming. So the use of these funds does not take away from funds that could otherwise be spent on housing or services. And these funds are to help hand fulfill its role as the collaborative applicant.
So continuing on this conversation of the amount of funding available. So there's the annual renewal demand that I just spoke about or arg is broken down into what's called tier one and tier two funding so this chart is meant to give an example of how much money is available in tier one, and how much is available in tier two. So the difference between these so when we have final decisions on all of the projects that will be submitted to HUD, give me these projects are going to be submitted to HUD in ranked order. And some of those projects are going to fall into your one and some of those projects are going to fall into tier two. We can place any type of project within either of those tiers. projects that are in tier one are essentially everything guaranteed and air quotes and I put it in air quotes because it's not something we always have direct control over. But projects that are placed in tier one are highly likely to be selected by HUD for funding. I can't think of an instance in our history where we have not had tier one projects funded. The amount of money into your one is essentially the amount of money that HUD has indicated. They know they have this amount of money available to us in there. That's sort of where that guarantee, quote unquote comes in. projects that are placed into tier two are at greater risk of not being selected by HUD for funding. So tier two projects are. If any project is going to be not selected by HUD for funding, it's likely to be a tier two project. Here two projects are awarded based on how well our COC application scores. So the higher that we score, the more likely we are to get those tier two projects funded. So when we talk about the continuum of care competition, or when you see that phrase competition, this is really when we talk about tier two projects where that competition reality becomes real. We are competing for some of this funding. We are competing against 400 Other CoCs across the country. So when we talked about it being a competition, we see that come to play in our ability to get these tier two projects funded because it really does depend on how well we score also depends on how well other CoCs across the country score. That is what impacts our ability to get these tier two projects funded. I'll pause for a moment there because I know sometimes tier one and tier two can be sort of a lot to sort of take and I'll just pause to see if there's any questions at this point.
And I did have one just for the clarity for the group. The funding that people are competing for this year this funding that you're describing here will go into effect when
yep, that's a great question. 2023
Yep, right. So we will compete now for funding that will open in the following year.
Yes, yes. Thank you. Okay,
I'm going to talk a bit about the scoring the COC application scoring criteria. I know this chart looks like a lot of details. One of the just a couple of things I want to highlight and the reason why I want to point this out is again, because the score that we receive on our application is going to drive how much of that tier two funding we're able to receive every year HUD makes changes to what they score us on. A lot of the elements do stay the same from year to year. So there is a degree to which we're able to project and kind of anticipate what height is scoring us on. However what what changes is often like the value or the way in which they weight certain things. So how much something the value the importance that it has, and then had sometimes also does like to throw us a curveball and surprise us with new things that they're going to score us on. So that you have a comparison of last year the 2021 to 2020 to 2021 the total number of points we could earn in the application was 163. This year, it is up to 200. So what a few more points available. One of the biggest changes last year there were a significant number of points that we can earn and how we as a community address COVID-19 We scored very well on those questions because we did such great work here in Detroit to make sure we have proper protocols and processes in place for the pandemic. All of those points associated with a responding to COVID-19 have been removed for this year's competition. So those are no longer available to us. Rather those questions have shifted and really is looking more for how do we as a CFC continue to engage with our public health systems. So the kind of nature of the questions have shifted a bit the system performance so these questions are the data driven questions, so there's not so there's some narrative response, but a lot of the points that have this kind of course on our base basic, there's gonna look at our data and see did your performance improve or not? In the 2021 competition has scaled back the value of these points, because they recognize pandemic and impacted our performance. This year hadn't been true to their word and that they said they would increase the value of these elements this year and they have it's now worth 30% of our total score. Another change last year. Our ability to demonstrate coordinating with housing and health care were bonus points that we could earn we did earn those bonus points just based on the some of the new projects we submitted for funding so we were excited to see that these are no longer bonus points but rather they are incorporated into kind of the base scoring criteria, which is why you see some of that difference between the 163 and the 200. HUD has moved some things from being bonus points to being a regular part of the regular points, which is a signal I think from HUD that this is something that we're going to be expecting of us as a CFC going forward. The last couple of minutes I want to touch on some of this division of the points that are available for narrative responses versus data driven responses. And the reason why I want to point this out is because head over the past several years has been emphasizing the importance of using data to drive funding decisions. We locally use data to drive our funding decisions and HUD is essentially starting to do the same in a much more integrator degree. So this chart here shows the total percentage of points that we can earn in our application that are based on either a narrative response, that's the green bar versus the data, which is the blue bar. So you can see 2019 There was like the 70% 30% split there. 2021 was a bit of an anomaly, again, because of the pandemic. It had really scaled back on the data aspect of it. But then you can see this year, they're starting to return back to 70. Almost 76% of our points are on the narrative response and 70 Or I'm sorry 24% on the data, I would anticipate 2023 is probably even going to look closer to that, you know, 30% 70% split, so increased emphasis on data and the data and what the performance is in
data. And so this chart
gives a bit of a snapshot on the data points possible versus what either we've earned or what we project to earn. So this year, there's a total of 48 points based on data that are available in the application. We anticipate earning 16 of those 48 points. So this is where in your board packet, I've given a lot more detail on what these data elements are, what our performance was and how we anticipate HUD will score us on that performance. So you can see all of the details on kind of where I came up with these numbers. But essentially, this is our performance on our point in time counts are in our system performance measures data. And I will say two once the competition ends. Part of our normal protocol is bringing additional debrief to the board with additional kind of recommendations for ways to strategize to improve our performance in coming years. So I'm already over time but considering that I'm the next person to go anyway, that's okay. I'm going to talk briefly about some of the immediate next steps so it feels like there's a lot coming at you lately. It's because there is and I wish I could do it differently. The timeline is very aggressive this year. So you can see some of the things that we've done to date the students over the course of February to June and even just getting ready for the local competition. June through August. Project applications were received and reviewed both renewal and new projects. In September. We're making some final decision. So today in the next few minutes. We're going to be switching over and the board's going to be asked to vote on New Project recommendations. Then at the there's an executive committee on the 14th which is Wednesday, which we are actually inviting all board members to with where the final project priority ranking list is going to be presented. That's the list that will show which projects are going to be in tier one and which projects are going to be in tier two. After that, well kind of in between time projects are submitting their applications and E snaps and we're reviewing them and ultimately everything will be submitted to HUD by September 30. With the anticipation that HUD makes the announcements early 2023 In a similar vein on the COC application side, I won't go through all of this but essentially, today at the board meeting, we're going to be having an opportunity for board and guests to provide input on the COC application. We're going to be doing some breakout rooms. The COC membership at their September 20 meeting is going to be asked to vote to approve the final application. The application likewise will be submitted to HUD by September 30. Any questions they know again that that was a lot and again, we have 30 fewer days this year than we typically do. So that's why we have to cram some things in within executive committee meetings or special meetings and it just may feel like there's a lot happening at once.
Any questions that I can answer
okay
I'm just gonna keep going and Chelsea I'll just keep sharing my screen considering that I already have that.
Okay, sure, everyone. Yep.
Okay, so we are moving right into new project recommendations. So just kind of the structure of what we're talking about here and where we're going. I alluded to this in my prior presentation that we have these two pots of money available continuum of care, bonus money and domestic violence bonus money. We have these pools of funding available in earlier this summer. We released a request for proposals and RFP for these funds. Those applications were submitted. In early August. They have been reviewed by our review committee. That committee has developed recommendations on how we should move forward with those applications and submit them not submit them, submit them for what amount. It is those recommendations that are coming to the board here today. And that the board is going to be asked to vote on. So this is an open discussion. It's a open presentation. Obviously all of our board members all of our guests are welcome to be here for this discussion. When it does come time to vote and Celia alluded to this only non COC funded board members are eligible to vote and we will get to the voting piece I'll be putting a link in the chat that you can access to to vote. So just to kind of keep that in mind. So I've already kind of gone over the background and again, there's going to be two separate votes. First, I'm going to go over the domestic violence bonus funding recommendations. We'll take a vote on that, and then we'll go into the COC bonus funding recommendations. I'll say to her board members, I sent this information out to you via email on Friday was not able to have it together in the board packet. But it did go out on Friday. So if you do that in your email, that's kind of what I'm going over here. Okay. So we're going to dive right in and we're going to first start with our recommendations on the domestic violence onus project recommendations. I should I should pause and say to you in your packet or in the additional documentation that you received. It goes into more detail on some of the specifics of these projects, as well as the individuals who were on the review committee that's identified in your document as well.
So domestic violence
is a bonus project. So these are projects that have to specifically serve people who are fleeing domestic violence or human trafficking. It is a kind of a newer pot of money that HUD has made available in the past couple of years. We as the COC this year, decided that we would accept applications for give me the following three types of projects, coordinated entry projects, Rapid Rehousing projects, and what's called a joint component transitional housing Rapid Rehousing project we released that RFP we received two applications both for the joint component, th R H project type. Both of these projects are being recommended for funding. One was from Freedom House, and one is from neighborhood legal services. So we had a we have a total of about $3.3 million in domestic violence bonus domestic violence. So in this funding to allocate the sum total of both of these projects together is a little under 1.3 million. So we have sufficient funding available to us to submit both of these projects for funding in the full amount that they have requested. So the review committee after reviewing them felt like these were both quality applications. The Freedom House Project will be providing transitional housing and rapid rehousing services to people who are seeking asylum here in the United States. You may recall Freedom House has historically received continuous care funding for a transitional housing project. They unfortunately lost that funding. So providing this, this funding may help to know what to say to just replace that that funding that they lost that really helps them to continue to provide much of that same and additional programming to people who are seeking asylum. The second project that's being recommended is neighborhood legal services. That's called Project first steps. This project they currently receive COC funding for, unfortunately, in last year's competition, their projects ended up straddling that tier one tier two funding line. And so in HUD only funded the tier one portion of the project, which means that the project experienced a pretty significant budget cut net budget cut will kind of be realized early next year when that project term comes into play. So they've applied for essentially its expansion funding to expand that existing project to kind of bring it back up to where it was before it lost that funding. And again, so the neighborhood Legal Services Project provides transitional housing and rapid rehousing to people who are fleeing domestic violence. I will pause here and see if there's any
questions about either of these projects
I just had a question I mean, the for particularly for neighborhood, but also Freedom House. When you and obviously I'm new. Was there How did they define how screening and understanding what the dynamics of domestic violence were was that part of the application or did they choose just to apply under this? Under this section and define it, how they chose to define it programmatically? Um,
so they did not
differentiate your questions. I did just drop in the chat as well the link to vote on that. So you can look at that now if you want or you can wait until we get to that point. Um, so they did not they were not asked necessarily to define not I totally understand to the to define what domestic violence mean, when you had
already that we have eligibility that's probably not asking my question correctly. I apologize. You know, there's a like everything. There's like a service delivery model on how you do domestic violence services. And I wondered if that is integrated into the application for this type of work, you know, around trauma informed care and things like that.
Okay. Yeah. Yes. So they were asked to provide pretty extensive details on their service model, how they will be providing services in a way that aligns with trauma informed care is, you know, survivor centered survivor centered serving that's driven by their choice. Yep, yeah. Thanks. Thanks for clarifying as well. Yep.
Other questions? Okay. Okay,
um, so the recommendation is recommended. Just to make it really clear. The recommendation from the project review committee is that both of these projects the Freedom House Project and the neighborhood legal services project that they both be submitted to HUD for funding as new domestic violence bonus projects. So that is the recommendation on the floor. So I have put, do I need a second?
Probably for protocol Yes. Thank you, Amy. Do we have a
Alright, I'm gonna take Amy's as a
All right, thank you. Um,
so the board members who are eligible to vote again is non COC funded board members. So the names of those board members are here on your screen. So if you see your name, please vote. There's the link in the chat that I just dropped in there will take you to the form. It's a pretty straightforward form. You really you're asked one question, it's a yes or no response. We do ask for your name, just so we can make sure that we're getting the proper people voting. So if you could take a moment to cast your vote. We're just going to pause for a quick moment here.
You're coming down Okay,
all right. If you have not had a chance to cast your vote yet and again and your name is on the screen, please go ahead and do so I think we have most folks that are here who are eligible to vote have voted so I'm just going to continue on. And again, if you still need to go into the chat and do the vote on that one, please do so. Okay. So now we're gonna move into talking about COC bonus project recommendations, and I realize there's a lot of information on the screen is pretty heavy. text here. Again, this was sent out by email to the board members on Friday. So let me just give kind of a background here. This is a snapshot there's essentially four projects that we are recommending be submitted to HUD for funding. With COC bonus funding. These are the top four projects listed here. They are all expansion programs. So these are projects that currently receive COC funding, and they have applied for additional funding to essentially expand their current programming. We have two projects here at the bottom that you'll see in a moment, we are recommending that they be submitted for funding under what we're calling the supplemental NOFO. Call it this NOFO so they are recommended to be instead of funded with COC bonus that they be funded under this NOFO going to give a little bit more information on what we mean by this recommendation. So with this NOFO This is that supplemental funding that we have. We have approximately $33 million available for over three years or $11 million a year. Applications the application that we released for this funding, they are all due today. So any of you out there has been thinking about applying and you're still working on your application. You got to get it into me by midnight. So that's a kind of significant pool of money that we have available there. Again, we had six projects that submitted for COC bonus funding. The for expansion projects may only be funded with the COC bonus money. We cannot fund expansion projects under the snow fo funding. Two of the projects Catholic Charities and VOA could be funded with either COC bonus or the snowfall funding, they could be eligible to be funded under either one. Do and maximize the amount of money that we have available to us as the COC. The new project review committee is recommending that we submit those for expansion projects with the COC bonus funding, and then the two additional projects Catholic Charities and Doa be submitted under the Sunoco without having to reapply to the COC for those funds. So again, what this would mean these top four projects would be submitted for funding with bonus funding. And then these two projects to Catholic Charities in the DOA projects would be submitted for funding under the snow foam. So this chart, this is wanted to give sort of a demonstration on how much money we have available under this NOFA if there's a question or concern of like, would we have enough money to do this? So I wanted to kind of lay out here some of these numbers. So again, we have a total of about $33 million in snowfall funding available. We have a sense of some of the projects that we will be receiving some of the street outreach projects. Estimating will total about two and a half million dollars. If we were to fund again the Catholic Charities and the VOA project for a three year budget so that the had initially applied for one year budget under the snowfall they can only receive a three year budget can see the numbers they are on what they would be submitted to HUD for. We've done some estimates then on what we may be submitting for new HMIs and UCSD planning funding under the snow boasts about $840,000 So taking all of those amounts, totally enough. We have been looking at right now submitting approximately $7 million funding under this NOFA out of the 33 million that we have available.
So again, applications the rest of the applications are coming in today. So I don't have a sense of you know what the total ask is. However, if we were to receive even $15 million in request under this NOFO which is five times the amount that we normally receive in a competition, we would still have a million dollars left to allocate. So we have a significant amount of funding under the snow folk to allocate in which we could include the Catholic Charities and the VOA projects in that pool of money. So I know a lot of numbers there. I just kind of wanted to lay out the amount of money that we have that we're working with. So pause here if there's any questions.
Okay
so with that, I'm going to kind of going back to the screen that has the recommendations, I'll just sort of just real quick kind of walk through the these projects that are being recommended. I'm going to so there's really on the table sort of a two fold recommendation to the board. One the recommendation is that the for expansion projects, which are listed in the top part of your screen here that they be submitted to HUD for funding as new projects, and that the Catholic Charities and VOA projects also be submitted to HUD for funding under this NOFA opportunity. And I should have said before I've had a conversation with viewing Catholic Charities, and they are both they would be willing to submit their applications under this NOFO instead of under the regular competition. So the four projects, there's these four, again, these four expansion projects that are were recommended to be submitted for funding. One is waiting Metro expansion and this is the only project that would be bringing on additional units. There the other projects are requesting services or operations only. So because they're applying for units that's why you see them kind of listed at the top of the listing according to our funding allocation priorities. The next project that would be funded is NSO for services and operations at their Bell Building PSH the third project is neighborhood legal services, expanding some services out there with their Project HOPE TO PSH projects. And then the fourth project that would be submitted is hands the HMIs expansion grant, which would be submitted. So the sum total of all of these projects their initial request was about 1% higher than the amount of COC bonus money that we had available. So the project review committee determined that the kind of best course of action would be just to scale back all the budgets by 1% Just to kind of apply that cut evenly. So the actual amount that they would be submitted for funding is just a little bit less than what they had initially requested. 1% Less so we would have to work with them to kind of scale back their project accordingly. For Wayne Metro, it may mean scaling back some units accordingly. We will we'll have to work that out with the agencies. So Amy, to your question, I see this as being kind of one motion because it's sort of a package. Deal. I guess. That's how I would I would see this happening if that makes sense for everyone else. Any questions? On the COC bonus funding recommendations?
I don't have a question about the recommendations but can someone motion and second the vote please. Thank you.
I move I move the recommendations be adapted. This is Sarah Ronnie. Thank you. Thank you. Oh second down the price.
Thank you. Thank you
Donna was one of our reviewers as well. So appreciate all her work on that. Okay, so the voting link is in the chat again. This voting is for non COC funded for members only sucks your name on the screen. Please go ahead and cast your vote. And we will just pause for a moment here okay, I'm gonna just do my last slide can please continue to vote if you've not yet I can see that the votes are coming in. So appreciate that. So just the wrap kind of of this piece of it in terms of some next steps. So, tomorrow, the values and funding priority committees we call it committee version 1.0. Later on, you're going to be hearing about committee version 2.0. Right now the current committee, part of their role is to develop the final project priority ranking list. So that committee is going to be meeting tomorrow to develop that final ranking list based on the project prioritization policies that the board approved back in July. Then at the September 14, COC executive committee meeting at which we are inviting again all board members to attend. I can send out the meeting invite or the meeting link if needed. The board is going to be asked to vote on the final project ranking list. Typically, these are two actions that would take place like at the next board meeting. We just don't have another board meeting for this action to happen unfortunately. So that final project ranking list will be voted on on Wednesday. Then by the 15th. following day, all agencies will be informed if their project has been essentially accepted or rejected and weren't placed on the ranking list that September 15 state that's a deadline that we have to meet by HUD that we inform agencies within 15 days of the competition closing. So they'll have some work to do in the next couple of days. All right, I can see the votes that have come in so thank you for this I will just quickly let you know where we stand it looks like for both of the motions the domestic violence bonus recommendations and the COC bonus recommendations have been approved by the board. So thank you for that. Thank you for for casting your vote there and then we will move forward accordingly
All right. Okay.
I think I'm still up so I think
what would I do? I don't have one more.
I do I have one more. I'm gonna get myself situated here for just a moment here.
gonna share my screen again. Okay. Okay. So we
are going to so again, I want to acknowledge that this is I know this is a lot of information. That's really coming at you real fast, and it says not kind of the ideal way of how we typically like to do things. We are sort of at the mercy of the timeline that HUD has laid out this year. So appreciate your understanding in that respect. So we're gonna move gears a little bit now and move to talking about or really providing an opportunity for our board members and our guests, everyone who's here, present in the Zoom Room. To provide some we're gonna do some brainstorming. Really, and around a few questions, topic areas that are in the COC application. So that hand is right now drafting responses to those application questions, but we wanted to take a moment to allow for some brainstorming and some input from everyone here as we shape those responses. So the COC application itself so this again, this is kind of that document of what we submit to HUD that we are scored on that we are evaluated on. The application is a mixture of a couple of different things. It is a way for us to describe or to present to HUD, how things are within our community and our systems. We can do that through narrative responses as well as to our data. It is a way for us to describe what our community has done. So looking back on the prior year, what we have done what we have accomplished. It's an opportunity for us to describe what our community is doing, what we're currently doing and what we will do and what we intend to do in the future. So it really is the kind of application is both on look back and look at the present and then to look forward as well on what we're doing as a system to address homelessness. So, again, the input that we're going to be seeking from you all today is to really help us craft responses. To some of the questions in the application. We're going to have two rounds of breakout rooms. We're going to be spending about seven minutes in each in each breakout. When the time comes, you'll be able to select your own breakout room I think I actually have some of these rooms, listed slightly incorrectly. Sorry about that. There's going to be four breakout rooms for the first round. So you can self select which room you want to go to. You're going to go into that breakout rooms, there will be a facilitator who will just walk you through some questions just to do some brainstorming. There'll be a note taker who's going to take all the notes. Then after about seven minutes, we're going to come back together. kind of regroup and then for round two, you'll be able to select the second kind of grouping of rooms that you want to go to for round to spend another seven minutes and then after that you'll we'll come back together. So the one thing I want to point out is that you'll see there's a racial equity part one and part two breakout rooms so the part one room will happen in round one. The Part Two room will happen in round tubes. You can go to the Part Two without going to the part one and you can go to part one and not go to part two. There's no rules. In that respect. You can choose whichever, whichever one you like. So, in a moment, I'm going to ask either Chelsea or Nicole whoever's got the power to open the breakout rooms when the breakout rooms open, you can again, self select which room you want to go into. I would ask that if you're one of my facilitators or note takers please select the room you are assigned to. So we can be sure that you're there. Any instructions Chelsea before we break for the breakout rooms?
Um, no, I can launch them right now.
Okay, great. So
in order to I'm going to actually stop sharing for right now. So if the breakout you should see at the bottom of your screen, sort of a grid for squares, you click on that those are the breakout rooms. You can select which select whichever of those rooms you want to go to and just hit join and you'll be sent right on over to the Rams. Right so we'll see you back in a little bit then. Thanks.
Well, thanks, Amanda. Folks, and of course we've
heard a lot today already but I'm encouraging you to jump into a breakout room and make your voice heard as it relates to those topics, please and then come on back and let's talk about it again.
Are we seeing the
whatever at the bottom of our screen team?
It looks like people are joining.
I don't see it. Oh, you know, yeah,
I don't see why they're
joining but people look like they're joining
you have like where it says more your press join breakout
Oh, the three little dots click the three little dots for those of us who are still here and don't know this.
No, I might have to launch it. I might have to relaunch it because
you see it though I see join breakout room, but it's not telling me which one
Yeah. Yeah, I think it's working. We just have to choose your breakout
room. Okay, so it'll say join breakout room and then maybe it'll say choose one. Yeah. Okay, I'm gonna try
Chelsea, where is it again?
Three little dots. Yes, I think about that. Three little dots. The more
they I don't see the dots.
down beside the whiteboard. You see the see where reactions are where you would choose that role.
Have it let me change my view.
Where do you put it where you put it?
I'm sorry. You guys. I have nothing next the whiteboard.
Oh, here it is.
All right. See some of us are still here. Maybe people on the phones or
I'm heading over to my room. Good job.
Thank you
all right. Okay, those of you who are still hanging with those are you guys on cell phones or are you trying to find it okay, I'll jump now as well season
Oh, it's pretty evenly
distributed. We don't have a lot of people in race equity part one. We don't have a lot of people in decreasing the rates of return. raise equity part one could probably take some people and decreasing the rates of return.
So I'll go there.
We got through zero questions because No, I couldn't find the meeting until thrilled here. So we may need to send the email out for the returns to homelessness. I do know who was in my okay. That way.
Sorry about that. Yes. Our conversation more quickly than I thought it would too. So if you feel like you got cut off you didn't get a chance to share your thoughts, a couple of things. So we will send out another way for you to provide some input even as some some brainstorming thoughts probably like a survey type method. In the meantime, if you have something specific that you want to make sure you get down before you forget, go ahead and put it you can message it directly to me through the Zoom software. But otherwise, we will not provide we'll do some follow up to provide some additional opportunities for input. But we do have a second round of breakouts as well. So the second round, we're going to be talking about some additional issue areas. So if we want to launch the
breakout rooms, so how long do you think it will take for people to get into the breakout rooms because I didn't know that the time was starting as soon as I launched them so that's probably why you guys didn't get oh station. Yeah, that's where that
that's a great point. Can we so whatever time that you put can we add like to break three minutes to that time to give folks a few minutes to make up room? Sure. For sure. Yeah, okay. Sorry about that. Okay, so hopefully we'll have a little bit longer in this breakout round.
I will open it right now. Okay.
You guys trying to figure out where to go or sup y'all are still hanging here or did you take your break? Early Is everyone out the breakout rooms? Yeah,
I think all right. Okay. All right. Let me finish up this piece real quick. So
thank you,
again, to everyone for see where I'm at in my slides here. All right. Thank you to everyone for your participation in the breakout rooms as I mentioned before, because I think that first round of breakouts went perhaps a little bit more speedy than we thought. Lessons learned about zoom breakout rooms. I will put together. Good I might be able to get it done before this meeting ends another opportunity like a survey format or something for you to provide some additional thoughts and feedback on kind of these questions that were asked. So I will I can't get that to you before this meeting ends. It will go out by tomorrow for you to just provide additional thoughts again, if you do have some thoughts even before the end of the meeting today that you want to make sure we capture, feel free to just send me a direct message through zoom and we can capture it that way. In terms of some sort of the next sort of additional steps. So the application itself says all of this input that you gave we're going to use that as we craft our responses to the application that is going to be submitted to HUD by the end of this month. However, after September 20 COC membership meeting, that's where the CFE membership body will be asked to vote on the application itself. So, application will be almost final, really by the time we get to the 20th. So and then after the application is submitted, as I said before, we will have a debriefing process at the board meeting to talk through strengths and weaknesses and areas for improvement. So with that, thank you for listening to me talk for the last hour and a half or so. That is all I have and I will turn it back over
to studio. Thank you, Amanda. Folks, does anybody have any questions about any of the material that Amanda covered? I mean, I know it was a lot. And really a portion of it was of course intended to be educational so that we're clear that everybody's on the same page and that we're in the same direction. If there are any questions, please, please, please reach back out to Amanda private message her or send her an email and make sure that you get your questions answered. We are at that break point. And there's Amanda just put her address email address in the chat box. We're at the break. I'm going to ask you to just bear with us we just have a 30 minutes to go 30 minutes to go after our break. And we don't have anyone stepping up for public comment at this point. So if you intended to do that, and you just haven't let Amy Brown know yet please do let her know just private message her and let her know you want to speak at the public comment period. We'll take a five minute break so we'll be back at 352 Please take a stretch, turn your on mute your sound and turn your camera off and I'll see you soon
Okay.
It is 352 and I see Julia, you've been back for about a minute and a half. Thank you. And Julia is up to give us some conversation around values and funding priorities committee, version 2.0 And then after that we're slated for public comment if there's anyone who has any public comment. I'm going to pop the rules in suggested rules into the chat box in a minute. Julia you have the floor
thanks, Julia. Hey, everybody, I promised I have less slides than Amanda so we will move quick and then possibly get out of here a little bit early. So I am here to come back to Conversations around values and funding committee. So if you remember, a few months back I think it was Tara did the presentation in May. And Amanda has introduced this as well, to general membership and to this group, probably the maybe the month before in April. But so the board approved a new committee structure for values and funding which we're calling like the valleys in funding rebound. And today we are back. You all should have received like a one pager of ice and funding. Kind of the committee structure and breakdown and everything in your board materials and I'm just going to walk through those materials again today and request board member representation on the committee. And then over the next couple of months. We are in the thick of NOFA season so I imagine it'll probably be later October into November that we really kick off but in the meantime we need to fill our remaining seats. So I will be at general membership, which I think is next Tuesday the 20th I believe I'll confirm that and throw it in the chat. So any provider representatives on here, listen, think about whether you or somebody at your agency might be interested in participating because we will be doing general recruitment as well for the group. So I'll walk through for you now. Some of the people go to the next side of the diagram she says of so you have a good sense of what this new like revamped group looks like. So operationalizing the COC vision by utilizing existing funding sources, but also identifying funding gaps and potential resources to meet those needs. So really thinking both about the kind of traditional funding opportunities that we have year after year. Our COC funding our ESG CDBG. But as you all have now heard today, HUD announced these things and we have to have all of these really great but critical conversations around what it looks like to prioritize youth to think about the needs of our unsheltered populations, etc, etc. And also to be thinking about what other sources of funding we we need to tap into to identify gaps to to support the gaps that we've been able to identify. So on the next slide, just walks through some of the various pieces of you know the tasks of being a member of the committee. So partnering really close with provider work groups, as most of our committees do. So our shelters, our housing providers, our advisors group, but also engaging with with private funders and our key partners. So a couple of them are listed on here at DHCD. When I think of all the various folks that are really engaged in our work, there may be providing the supportive services that go along with the funding, or sometimes providing additional funding whoever that might be, and how we need to engage those folks into our conversations as we have those kinds of longer term planning and I think that speaks to Celia had a comment earlier on for Amanda around, you know what the timeframe is so when we have these conversations about okay, where are we at? Where are we looking to go? We always have to be thinking, you know, a year or two or five years in advance, because the funding, you know, is never going to match up perfectly. And we're going to need to adapt as we go as well. So the plan is for this new committee to be meeting two times a month, which is up from the one time that it's currently meeting, just because the sheer amount of work that's happening right now. Similar to I think cam governance you know, canceling as needed, but having to two slots for the meeting each month and then creating subcommittees as we need it. So things like a new project review committee appeals, etc. So let's just highlight some of the kind of general qualities so kind of think of this as you know, am I interested in this funding work? Who do I know that might fit some of these qualities so an understanding of system level work and I would add, like an emphasis on and an interest in, you know, thinking about things a little bit higher up. I think it's really easy for us to kind of jump into the funding streams that we're used to do you know, if you're a shelter and you're used to applying for for the city's funding sources every year that's great. Through MDHHS, whatever it might be, but making sure that we're all thinking about and understanding the ways that all of the different funding sources impact each of us right.
The value of using data within that to think about how we're bridging the gaps when we look at that system level view of what gaps we're experiencing. Let's see what else is on here. new funding opportunities, I think is a really big one. So really being able to think outside of the box in terms of knowing you know, what we what we currently do, but if we are identifying gaps within the system that our current funding sources don't get at what ways do we need to be creative as a COC to try to address those and then communicating out so communicating to the board to general membership to committees and workgroups is a huge part of us because there'll be a small group that's got a pretty, pretty heavy workload. Alright, so, committee membership is listed here. This is just the number of seats and how things are designated. If you have any questions,
certainly,
certainly chime in or throw it in the chat but you can see the various folks who are listed on here including the COC board member up making sure that we have a really significant percentage of seats that are designated for folks from the advisors group or more generally, folks with lived experience to serve on the committee and to really be helping us make these these really important funding. Decisions.
All right, I think that's all I got. I'm trying to think if I have anything else to touch on, I will be at the COC general membership meeting. So if you're here, as a non board member rep, and you're interested, please keep an eye out and come come to that space. But in the meantime, I'm wondering I think Tara had to hop off but Amanda, I don't know if you have anything to add.
I don't have anything to add. I will confess that I did spend his last few minutes putting together this form. But I do actually I do see. So Donna's question there that maybe I can respond to So Donna. Yeah, quite that's a great question. What is the difference between values and funding and performance and evaluation? So the performance evaluation committee really looks much more closely at the data in terms of and particularly some of the key we've identified some key metrics that tie to our system performance measures. So those measures that HUD evaluates assigned, and we look at those, that data kind of at a project level and our project type was was a little in the weeds with some of the data to help us identify kind of as a system. How are we performing? Where are we going, where do we need to see some improvement and even other particular providers that we need to reach out to and have conversations with about what's happening with with their performance? So that is one of the primary kind of things that performance evaluation focuses on where values and funding is going to be, I think a little bit higher level than that, and I'm sure if that's the phrasing that I want to use, but maybe a little less in the weeds with like, the specific project performance. Yeah,
I think that captures are well Amanda I think of it as the performance and evaluation, looking more on the ground at how how we're performing what the data is showing us and values and funding. Yeah, this is my son Bo, like higher, higher level higher level, thinking about how we can potentially use that performance data to inform our funding decisions, what gaps we're seeing in that performance right like do we need more money for X y&z things based on that data that that committee is potentially informing us on?
So I hope that helps, Stan? Yes, that helps
with a lot of committees. They actually tie in together. That's like awesome. I'm glad. I'm glad that makes sense.
Thanks for asking the question, Donna. Thank you. Any other questions for Julia? Or Julia slash Amanda?
I don't know. I'll just add I don't know what the actual next steps are like on you're asking for a board representative. I don't I don't know that that is just a like self nomination or what the process is for that to happen.
The way that we've done this in the past when we've had committees that have needed board representation is sort of in a two step process. So the first is getting an understanding of which board members aren't interested. So this would kind of be the if you're interested, as a board member, let us know. Then we would come back at a subsequent meeting and if there are multiple board members who are interested, then you know there's a vote amongst the board to determine which of their colleagues would be on the board. If there's only one board member who's interested then you are automatically granted the role. So, I would say at this point, if you are a board member interested Okay, Sarah, thanks. I see your comment. I would say you can send a message to either myself or Julia. And then we'll I think ultimately will need to come back to the next board meeting to make the final decision. So
I set my info on the chat. So even if you just have questions or want to talk more about, you know, the committee or any questions you have reached out to myself or Amanda. Great, thank you.
So we're at that place, and we're ahead of it. We're ahead of the curve there. This is the time that will designate for public comment and I'll turn it over to Amy Brown. Let us know what's going on
anything Amy?
No one has reached out for public comment today. So you know, it's just what it is what it is right now. So we can I know that Tamera did put in the chat that she had a couple of announcements. So we'll just go ahead and as soon as we transition to that for transition to Tamera for that if I can talk here. But if folks are interested in public comment, if you'll just either raise your hand or reach out to me in the chat. We'll certainly give it a couple minutes to make sure that there we want to provide space for this in case anyone hasn't been able to reach out for that. But tomorrow if you want to start with your announcements, like we can do that while we're sort of waiting for this time,
actually, before you start tomorrow, I noticed that Gerald Dixon, you said you were unable to access the audio feature, but you had some contributions for exiting permanent housing and exiting from permanent housing. I'm not sure if you were able to connect with Amanda, like through a direct chat or do you know where to take your contributions at this point, Gerald? Not sure if I will reach out to Amanda first through direct messaging.
All right. Thank you so much.
Thank you. Yeah. All right. Real quick while we're on that if anyone else has so because I think the breakout rooms went pretty quickly. Especially that first round. There's a link in the chat. I know there's a lot of stuff in the chat today. There's a link in the chat to a form that everyone should be able to access that has essentially all seven of those topics that we had for all of the breakout rooms and some sort of a summary of the questions. So if you have additional thoughts that you want to give in response to any of those questions, or the topics on what we're doing well what we need to do to improve, please click on that form, fill it out the form will be open until the 15th so until Thursday, so you can you know, click on Bookmark it in your browser if you want to mull things over, come back to it in a couple of days. But yeah, feel free to take advantage of that forum if you were not able to kind of get all your thoughts out while you were in the breakout rooms. Thank you all right.
So I'm just going to go ahead and do a couple of staffing announcements. So the first one is pretty good news. Excellent news, actually. We have a new COC coordinator by name of Elise grants dad, Elise comes to us through homeless work through Denver, Colorado, as well as leadership experience with Detroit Health Department. And so we're just very happy to have Elise we've it's been a long time coming to have a CLC coordinator. Her role is going to be some of you know helping out with the general membership and board meetings but I believe that a new vision for her role as we you know, speak with Tasha has to do a lot more with the strategic planning and the strategic plan for the COC and getting involved in some of that work. So I just wanted to give a warm welcome to Elise as our new CLC coordinator if she wants to take a couple seconds to introduce herself fine, but if she doesn't, then that's okay.
Hi, Tamara, thanks. Yep, hello, everyone. It's nice to virtually meet all of you and to sit in on my first board meeting. I look forward to working with everyone and yeah, I'm really excited to be in this space. So thanks for welcoming me.
Thank you Elise. My second topic, another staffing change not sure of news that I will let you know. Regretfully I'm going to be moving on to another position, a corporate position. So I will be stepping down from CLC manager. And so I wanted to get the heads up to the board. It will be followed up with an email. Just wanting to let you guys know that in that there is a recruitment for a CLC manager so we that is my shameless plug for anybody who may know someone who may be a good fit for the position. Pretty much the oversight of the COC so you know all things COC related, you know with the committee's with the staffing, strategic planning, you name it is pretty much on a CLC managers plate and so, I am going to miss you guys. Of course, like I said, it's been, you know, in and out of the industry for good 12 years and so, really, really gonna miss you but um, but feel free. I'm going to put my email into the chat as well or and then also, you know, a shameless plug for an OCLC manager. So, that is my announcement and thank you guys so much. It's been a pleasure.
Thank you, Tamara.
Congratulations. Obviously. It's been good to have you on board as for the time that you've been here, and I certainly wish you well, I wish you well. And welcome to Elise and thank you so much Chelsea today for supporting Apple actually supporting and I think at this point, in the absence of any other commentary from any other place any other person. I'm going to say that we are adjourned and I hope that you all take care. Have a great week and don't forget we're going to be trying to convene on Wednesday. We're going to be trying to convene on Wednesday for a vote Wednesday 4pm and a calendar invitation will go out if it's not already out for everyone to be there particularly non COC funded board members. Take care of everybody. And goodbye
