Board meeting for Thursday April 27. Right so the first order of business will be absolutely effective record.
Yes. Good morning, President commissioners. Mr. President pursuant to Article Three section four the bylaws of the Detroit increment, the Chief Executive Officer, secretary or her designee shall submit recommendations information concerning the business affairs and policies of permission. Therefore for the purposes of this meeting, you are authorized to designate someone to serve as a secretary to the commission in the absence of chief executive officers and are being our guests.
Thank you for such a research report by law. I retired chief operating officer to serve as the Secretary said permission for the purposes of this. Thank you. Thank you. So first, I know robot.
Bailey here, thank you, sir Williams. Or Steven, present, and Alan is absent today. All right, perfect. So we have we, for the next we'll have approval agenda. A Can I call for motion? Some of the questions changes comments. In favor, I consider the minutes of a motion. Second, any questions, comments? Hearing none, all in favor? Aye. Thank you minutes are approved. Next we have public comments on agenda action. Items. For anyone who's new to the process, we'll read the the structures. So there will be two opportunities for members of public to provide comments to the board. The first opportunity is any member of the public may come in with any agenda action, and that is limited to three minutes for individuals or five minutes from these references.
are secretly here to the
timekeeper will give a One Minute Warning for persons with a three minute comment period and two minute warning period. This warning will be by means of a speaker's time that the timekeeper will disconnect the call. Here there will be an opportunity for public comment on matters unrelated to agenda action items. Members of the public must sign up in order to address the board during either public comment period. If you are appearing at the meeting virtually you will be able to sign up by calling the number specified on GC website and or by raising your hand identifying yourself within the Zoom after a public comment on the person's base sign up if they are able to appear on the roof provide their sufficient space to accommodate those who care to make a physical appearance. A person represented a group must identify him or herself and the group one column please note that speakers may not pull their time or yield time to another speaker versus who am caught in the signup speak during the public comment period will be recognized first in the order in which they signed up and all others who have raised when your name is caught if you are in the room please stand up state your name and a clear audible tone. If you are appearing via zoom. When your name is called please respond clearly and audibly after your microphone is muted. Thank you. Are there any public comment for agenda action items? Seeing none, thank you very much well,
we do have a hand raised. All right. All right.
Maybe we can lower the hammer
well, they're raising it for the agenda. So let's check and see if they want to kind of for agenda exercise.
You been unmuted.
Thank you. Fletcher bland. Yes.
Good morning. Are you asking me to speak with just identify myself.
You have your hand raised so we were checking to see if you wanted to speak for this is the time when he will speak for agenda action items only later. There's a general public habits period. Are you looking?
Wait to the gentleman.
Thank you. Okay, thank you. Alright, so we'll jump right into the action items. Think we only have
one chance there's just one.
So, resolution 3189 approval to execute change order seven. The contract 3047 with superior contracting for additional time to funding for replacement of windows and defense repairs at Sheridan due to the escalation of security screens on the first floor. And so who's gonna be right back?
Yes, I'm here requesting approval for chambered seven, track 3047 for the Sheridan, effects repair and window replacements. Today I'm requesting an additional $258,008.50 be added to the contract value making a new contract value of 3,774,005 2486 cents and an additional 239 calendar days to make the new contract end date July 31 2023. The major line items included in change order seven. The entire package will change order seven is included with all the drug requests and all the information. The major items as as noted is our painting of the porches on both buildings, so about half the units have porches. We will be painting the metal siding that is on the porches to match the new color of feet this on the x here and milk. So this was a scope gap and the original scope because we wrote it out to paint the effects. We did not include the metal siding that are on porches for two reasons. Number one, it was a miss because they're not eat us. Secondly, there was some concern about the metal siding in the adherence of the paint to the new and if we would have to do replacement of the siding as well. We did a test sample in the fall before the weather turned on us. The paint will end here we don't have to do any replacement. So the additional time and money most of the money requested here is for the painting of about 220 porches and basically doing it while the weather is nice here in the next couple of months. And then on the first floor. We added some windows to the contract for common areas, offices and security. Vaults have already been added so the duration will give us along with the security screens. The security strains have a different flange that needs to be added to new screens and originally wrote to remove and replace the old ones won't work and are kind of important. So we're kind of doing a two fold give ourselves some time to get the appearance of get the new fabric screens installed. And then you know finish up the punch list and additionally Thank you.
Thank you call for a motion. Second. Thank you. Any comments questions?
I do have a couple questions. You said 258 I think you meant Wally five
says 25 in the
correct mindset are the $5,008
It's my volunteer it's fine.
So the banks want to make sure that we're clear you also the action I am in funding and 239 days be added to the contract for cheerleading 90 days. Right so we're into the end of July we've already approved change orders that added up to 239. So
I felt this contract um, the actual the end contract end date was actually in this past December. Okay. We were in punch list slash close out at that time. We've identified these other issues and I'm asking to reopen from December kicked me to July so I can get rid of the winter conditions I can have others complete the work moving forward. Okay. So
you're bringing the date forward from December. We've not opened a contract to do that. So we've been working on an old contract that technically a terminator had an expiration date. We've been moving through punch list. Okay. Okay, that makes more sense items. I think it'd be helpful if we could amend the just to note that what we're doing here because you're not x you are technically adding to our 39 days but it's different from what I understood it last. That all makes sense to me what your condition is painting. Why did we miss the fit with the screen and the spec of the window? That seems like like we should have identified that
so it was it was looked at as the wave the sash comes up in the flange on it had a different than so it kind of came in and stuck out just enough and it was about an inch and a half of play when we did the new windows. Yeah, it's about two inches short. We've we just missed it. Big screens were in a condition where we could have reused known if we would have treated or painted them and put them back up. So it was my call of this is already very expensive. If we can reuse these it will be expanded with say a little bit of money enrolling into a couple of these other contracts. I made that call I'm in general.
Appreciate you saying so
thankful that you have to pay for it. I tried to save a little bit it didn't work.
Thank you. Any more comments, questions? Thanks. Hearing none, all in favor?
Aye.
Thank you. Resolution number 3189 is approved. Thank you. So you're going into information items. Do we have any? Yes.
Commissioners, we submitted the 2023 GAC annual plan on April 3 2.75, a rule for annual plants and then we've made a significant amendments to that which we are putting together to submit for pathogen evidence may 2. Right now it is out for the 45 day public comment period that went out on the 20th of April. It will end on May 30. And then we will have it as a board meeting for you guys approval on June 22.
And what it entails is on pages 33 through 38 Fatima who is the director of real estate development it just really summarize the work that currently has been done with the consultant group, ah board or the repositioning I believe it came to this humble board late last quarter calendar year. And we were scheduled to have them come and do a debrief of more thorough presentations based upon the feedback from the board at that time to walk through pro forma statements. I believe the board will be very happy and remember garden view was currently already. We have yet to see it RICHARD Yeah, here. So if you have the pages pages 33 and Fatima if you would like to speak you may you can unmute her. She can talk through it but there's more details and what came down to her. Okay. Any questions we can report? Does anyone have any questions regarding the significant amendment what it is is just putting in the information specifically for the RAD applications that
have already been submitted? It gives a breakdown of how many units are in each one of the amps that has been submitted for each of the 10 amps. It's used. There are no other changes that are being listed or put in there. It's just specific information including just unit size and unit counts.
In the questions, yes.
Is this one rep requested?
It is a requirement it is a requirement that this be placed in our annual plan. So it just has to be specific to whatever applications have to put it
so it's just specific to our our Garden View Estates application that
I should add though, to that we did have the route board meeting for it. So they're
there they heard about it.
What was their sense? What was the response from the community? Actually,
they were they were
okay with it.
I expected more questions from them. But they were they just were happy to have the information. And to know unfortunately there was not a representative from garden view available but they have several tenant meetings that have occurred last year. So they they weren't able to attend the rep board meeting
this time, just one significant amendment, but they weren't part of our initial rapport. Meeting, when we also spoke about the same issue, but this was just everything being broken out. Specifically pertinent and the the actual comments from the board meeting will be included with the significant amendment will be added as well as when we hold the public board meeting for you guys approval. It'd be open to the public and anytime.
And also, most importantly, HUD is aware that we are doing a similar to me that there applies as well.
So where are we on the timeline to have this process and how much time will we have before we're expected to see it and time to get acclimated or review?
So the first thing we had to do was open lab for me which we did and then the next day, we put it out for 45 day public comment. It goes on to that PAC website. It went to the Detroit News, the free press and then we had to go out to other sites.
So check out the board.
It'll come in June, the June 22. Board, okay.
It's specifically what comes before
it's out for public so after public comment,
but this is the final approval for them to go forward with the grant process
okay, it's just to follow the plan. So the plan okay. Any type of approval subsequent in regards to this plan is coming to the board in May to be discussed in detail with the consultants and all the questions that the sample board asked at the last time they were presented, and we're confident that they will be answered. Miss Sandra Fatima and team have been on several call with AES for to get to the detail information in regards to the financing and what that will look like. And I think this team will be very
pleased. So this is the special meeting or
no this will be a full blown open meeting for the Mays charge on the meeting will be on the main agenda. To talk through this Bill Brown the team was bringing in h four to walk through it we've been looking at pro forma statements, what will be the give and take what are the pros and cons as well as the potential developer who would be involved in this we'd develop Okay,
so I'm just gonna say that again to the audience as to what we are looking at today is what is filed with our annual plan which is out for public comment is part of the larger annual plan for the housing commission. This is not an approval to move forward. With the read now we will consider that separately. forthcoming board meeting. Yes. And the plan as laid out today is maintaining all of the ACC assisted units as post conversion as it is laid out today. Today, we will consider this in the future. That's where we're
at Absolutely.
Okay. Sorry to be redundant. You'd like to hear and
say it back. Across but as you see in the draft. It acknowledges that the same amount of units that we currently have as public housing units, if converted, it will remain the same amount of affordable housing units. There will be no difference. There's no loss of unit there's no increasingly and it's unfortunate, but there's no Boston so it still be the same 308 units.
And I will say as I did on this topic previously, we are have a lot of discussion and like Pastor nation about this because it may be the right thing for garden view, but we do lose capital improvement dollars at the housing authority level which reduces our ability to blend dollars which we don't have enough of. I have 50% of the money that we need. We lose the ability to blend dollars across other projects. So like there is significant consequence to this. Even if it is right for garden view we have to consider the portfolio. So that's why I run the phone script like we continue to like turn on this thing because there is not an easy solution. Anything.
Right? Correct. And so I'm given from what I've seen in the work that Miss Sandra has done with h4. Patch has to be at the table to make sure that we can mitigate what you just talked about. So and that's why I said thank you we're happy.
We look forward to being very happy. I will say normally, you know we get the board packet, say like the Friday before and so that's plenty of time to read and go through with this one. If there's any ability to get specifically this this ramp plan as early as possible so that we can really delve in that was
in the plan. So communications were age four, we need we said what may 10 We needed to have the information from them. The board meeting is not till the last week of May. So we're going to get that information to you guys separately earlier than the four pack. That is the
one that would be super helpful.
And I'm looking at our General Counsel and make sure that it's okay, we're gonna send it out a little bit earlier that separate piece. Yeah, I mean, I think there have been instances where we've also set the board as well we can talk
near the time that they need.
Thank you and what do you have that the end of May so the last week of May,
but the next board meeting is May 25. And so we're hopeful to get it out at least that Monday before I think we're you have at least
a week. To at least a week to review it. Okay,
thanks for getting it out as soon as possible. So the board package has to go out that Friday. All right, right. We're gonna try to we're pushing to present it be like earlier. I have a calendar. Yeah, yeah. And then I'll call you. We'll take care of Thank you.
Are there any more questions? Versus
Thank you. We look forward to being alright, but no monthly reports and if there's something that each department wants to highlight, please do so as we go through. If there's a the commissioners have specific questions about or, or general questions. We'll check in that scenario. So personally, executives,
so just kicking it off on what we present it with Sandra nightsky on the board last month was just talking about some of our critical success, opportunities that we needed to do and what those critical success factors were and what the what the outcome we expect. And we know that there's a lot of room for improvement, but we also want to state that there are individuals in the trenches some of our precious assets within the organization and our community as well as this humble board who are working cautiously and anxiously toward that. So on page 39, and the page numbers are on the left side, we'll move on to the Wi Fi in the next four packets, but on page 39 within your board packet. We talked about things like corporate hygiene, and that's just really continuous improvement in the infrastructure to make sure we have the right information at the right time and the right people at the table. So when we talked about just what we just talked about the PHA plan amendment, we're in front of that we didn't wait to oh boy, we got to do it. We're in front of that. So partner with the white consultants on they gave us the detail information. Denise talked to brandings or representative at HUD along with Rob aid to make sure that we were doing the right things and making sure that that infrastructure was there. One of the key things I think Mr. Ahn brought out about it and so Shara can give an update on some of the IT security things that we have going currently now and then what we have put into the budget for next year to keep that going to make sure our risks are mitigated. And then also just continuation of improving our recertification on our public housing side so that rent collection can go up and you can see incremental improvements are not there yet. But we're at 85% score any 4.5% score, which is much much better than we they were we were a year ago and that being with the consultant there cheering that Mr. Tracy behind Miss Williams. Yes, miss one. What was the goal for our recertification? Or public housing? We're at AT AT AT 4.5% score. When I started it was 73%. So it means that the team was working aggressively to get the delinquent recertifications down and now we see rent incrementally increasing so the return on rent collection is around 67% which is not great, but it's moving in the right direction.
You have what it was for the year before I forgot.
So So in June of 2022 I believe the recertification score was between 50 to 60%. Also, that's quite an improvement. Yeah, that's good. On the public housing side. Congratulations. I will have to thank the team on the property managers Srei who's who's leading that effort through the guy, you know, tracing with his metrics and then of course Miss Sandra, our CEO. Um, so on the real estate development side of Fatima, you talked we talked about garden view, but habitat or Parkside Parkside was acquired back from the developers during 2022. habitat along with the city along with DC team tour over the past month and took a deep dive in the conditions of the property spoke to a few residents visited a couple apartments so they can further assess their plan going forward. And then in partnership with the city, I don't know if Angela Dix may want to say something she's pretty much running the quarterback on that between the city the planning department HRD and KIPP school, the school garden view is huge. So there's a segment that we're trying to talk about repositioning, but then there's also just acreage, you know, or open lands sitting there and the city of wanting us to have conversations with KIPP schools, and that's ongoing agreement was signed. And, um, if you have any questions, hey, it's definitely I'm talking about. So any questions mystics, she's been doing a wonderful job with spearheading that discussions, agendas. The conversations are going well and making sure all the right people at the right table. So yeah, we're just writing
right now we're looking at something that
the mayor is kind of wanted to have happening at Burton view. In addition to the KIPP homeschool home child's school center, purchasing a portion of that property out there they had originally asked for 27 acres a 24 acres to purchase a put a school on, it was going to be from like 12 to I mean, K through eight school. So because of some you know, interest by the mayor is a you know, a different route they wanted to kind of take their they reduced the amount of equity they wanted to purchase to 15.7 I think and to make the school carry a little bit smaller, because perhaps the AAC can put more housing out there and different type of housing or maybe to fill up the site and make it a more mixed, you know, mixed use kind of area. So we've been talking back and forth with the city with planning and development as far as the type of housing that might go out there, the the concentration of housing and the type you know, the concentration of housing and the type as far as whether it be single family, duplexes up some apartment buildings or things like that. So we're looking at about eight acres and trying to look at trying to make it fit in with the rest of the org and the rest of the condominium and also fit in with the sport. Because that would be like right across the street. Thinking about, you know, noise, things like that, that would that would affect the families that are there right now and that kind of thing. So we've had a number of meetings with PDD planning development, where we've talked about those issues that come up with some plans and some drawings and things like that. Dixie staff is meeting next week to kind of go over all of those things and determine what we want out there that will be best for our current residents, and how we can help to alleviate some of the you know, homelessness or need for housing, within the city in different levels of housing, like you know, public housing, low income housing, affordable housing, and maybe some market rate housing. So we're gonna make those kinds of decisions next week. When misandry is back from where she is that any questions?
Yes, I have a bush garden. Do
you have a problem with their land?
Yes. We are they will be taken care of we have died looking at planning there's been some testing done out there phase one and phase two environmental. So we know what's wrong. We kind of know what we have to do. And we'll be working with Eagle the state to figure to figure out what we will do with that because we will need to look at what types of remediation we'll be doing because we're going to be doing different types of housing. It could be you know, multifamily housing may not require the same kind of remediation as single family housing or even duplexes. So we'll be looking at those and we will we will resolve those issues
and then discuss and it is in the plan. And Sandra and I and members of the team that we've we've had a meeting with Sharon and others with the city Kenny to talk about, not just the environmental issues that we'll have more opportunities for improvement that links at Garden p but other sites as well.
And just finally, we're under resonance services to highlight some of the good work that that team has been doing. I think since they used to sit next to me she could she can say it, you know,
I'm going to highlight here the 300 participants in our workforce development so with the new grant newest grants that we have Jobs Plus and youth build, the Jobs Plus is really really, really kicked off. It's we have created what you know as Detroit at works centers, the One Stop career centers, we have created those job type centers at our beta and State Fair and Envision Center. And so we have really been able to get residents who typically have never worked before those three sites have unemployment rates for years of life at eight 9%. And most of them have never worked before and we have had since November. I think we've employed at least 17 already. So it's really been good to get in innovative, you know, trying to figure out how to motivate people. So we've really done a good job with that. We've had the partnerships on Microsoft, human it. Comcast has given us computers and help the ACP program if you guys are aware that that helps them to alleviate the internet costs. So we've been done a very good job of getting people connected to the internet so they can be at home. They can they can get jobs online that they want but it's it's been a really good partnership and really been able to motivate but as an employee, thank you.
For finance, the only thing I would like to add is yesterday literally we submitted a 2.1 million
which would cover our year to date loss pretty much
for the voucher program for the voucher program. So we have we've searched for the voucher program and a couple of things are happening there and you know, correct me when adjustments are looming, you know, ran has skyrocketed. There are deficiencies you will know within the packet there artificially or supplant, want to submit an RFP within the next few days to have bring assistance that to get on the voucher side those resources but we we in contact with time. We work closely with brandy, and we're really utilizing our budget. So in the reserves is like 3.1 million, we're going to pull the 2 million, we're going to probably need the additional million and then we're going to have some more conversations with HUD because they do have programs of cost shortfall because they understand what's happening. In the industry right now with the women's estimates so we have a panel meeting with them when we that's well.
You're weird well actually I'm glad you brought bring it she actually was very positive about our program and she was very happy that was high. Yeah. So she was a friend of mine. So she was very complimentary to what we're doing.
Because they want us to use all of our reserves, because that tells them that we're getting the funds out right for our residents.
So just quick explanation. If if I'm understanding this shortfall is created because what we owe to the to the to the individual property owners that their housing choice voucher program went up, but we not funded fully that or how to
keep a reserve. So they tell us, here's your budget, and then they keep a reserve, they hold some back. Okay. And so that was being held back is now going back out to where actually yeah, and they want us to use it and that was what the place
talked about. So whatever not using it that's because maybe we weren't landing voucher holders and properties in a timely manner. And so the but we were coming up short of a budget now where is it that we're doing better or is it that the rents are are
that's what I'm trying to understand too.
I think right now I think it's a little of both incrementally. Okay. So we're getting we're doing better because we're catching up. We're doing better because we are processing rent adjustments but to be honest and transparent there's more work to be done within the debt from the on the voucher program side that we're roughly at 100 and deficiency so the work that was done on the public housing side, we need to do on the fair housing. Housing Assistance. I'm calling my section eight voucher but it's housing assistance. Felicia is on the call you can jump in at any time. So our plan of action right now is to bring in additional help. That was the plan of action. It was done. The contract ended in February. They want to RFP should be going out. Tracy has been spearheading helping, Luke and working with the procurement team to make sure we get timely RFPs out this has been an emergency RFP because there's a schedule on the plan. And that should go out Monday. We hope to have approval at the main it's aggressive, but at the main board meeting. It's quite aggressive so that they can Felicia can have help. Alicia also her hand is up. Alicia jump in.
Good. Good morning board. I just wanted to clarify and piggyback on what Irene is stating. So there are two main contributing factors for what what our shortfall is the first factor is we normally our payment standard normally operates at 110%. fair market rate from last year for the last 18 months. HUD has issued waivers that housing authorities can use to go to 120% FMR. ADHC has used that waiver that waiver is in place to the end of this year. The purpose of that waiver was that with the increase in the rent in the market, our voucher holders were being out priced and they couldn't they they weren't being able to find affordable housing. And it's an issue that's systemic across the board. So that's why I have implemented this waiver. So one reason for the increase is because instead of paying half at 120 10% we're not paying half at 120%. So we're over allocating what we were previously budgeted for so we're spending more money in half and half fees. The second reason for the shortfall is that we are catching up delinquent activity so what happens when you catch up delinquent activity monthly we send a monthly allocation to our landlords that is the reserve that they get for their cap expenses. When we're catching a retroactive activity instead of sending the landlord one month's rent this month, because we finalize those transactions, that particular landlord may be getting three months of pap allocations. So our hap spending has increased because we're catching up work. And so it's the of course we still have a lot of work. To do. But because our spending our spending is related to transaction so the more the more we catch up, and the more we work, the more Hatzis we're paying out alternately. And so we have to contribute TriMet and factors that are factoring into our shortfall, but again, what happens is hood anticipates that and that's why we have our reserve pool. We are to tap into that pool again. That's what finance is handling. We will either pull from the reserve or we will work with our hood rep to find the shortfall bridge and then at the end of the year, what happened when HUD does our hat reconciliation, they make us whole again, so they replenish that reserve money. So again, in talking with our hood reps. While on paper, it looks alarming. They are glad to see that we are utilizing our headphones because that means we are working towards improving our voucher utilization and payments. So that those are the main two contributing factors for that.
Thank you that's that's really, really helpful. What what is occurring? So you said 1800 are still maybe behind? Yeah, so what's occurring with what's occurring right now. The 1800 landlords and what's occurring with the 1800 residents or tenants who are who are whose certification and not complete.
So they're still getting payments, but they're just not getting their updated payments. So, yeah, so whatever the payment was that last recertification, they're still getting that amount. When that recertification is caught up, those payments are going to be made. And they're going to be made retroactively, again, which will bring that landlord and tenant home
and what happens to the tenant or the landlord if during the catch up resist certification. It turns out that these people no longer qualified or something along those lines. What happens in that scenario?
If they no longer qualify, they still get a 30 to 60 day reprieve because we have to give them notice. We have hurts them we have to give them at least 30 days notice of any changes in income that does that affect them disparately. So even if we recertifying we find out that you know two months ago, she should have been zero hat she will have 30 to six months to have a change in her zero half status. So there really is not any immediate adverse reaction. There are things in place that protect the household before DHCP can remediate in any way that's a hardship to the family.
So so it's so in from the scenario where we're not recertifying on time. Looks like the landlord takes a small potential hit for the until growth. Right so the growth, the tenant actually could get a reprieve unless they actually would have gone down and then they're still stuck. kind of high. If recertification meant that they were actually going to pay less than than their wages. Right. So there may hope and so and then what does what does Dec lose with with his recertifications being by
right now, in my opinion, have you know, working with HUD they're gonna make us whole is just really losing is taxing to the team you know that that's in the trenches trying to get the work done. You know, it's very taxing Anthony because they gotta do the research. They gotta keep things going for you have staff turnover happening. So we're trying to be pre them that are sending in troops, which this is what this RFP should do to help them and Felicia can speak more to Alicia
I'm sorry. Yeah. Yeah, the the impact and it's exactly what I raised there. There is not a financial impact. The impact is just the the manpower and time that the staff has to continue to do to get these families and landlords home so that we can move forward and get current. But there is not an impact financial, the impact really is going to be to the landlord until we can make the landlord whole. If there is the decrease that credit gets credited back to the family if there's an increase to the family. Until that family is given proper notification, THC and curves that costs
and one other point we need to deal with DC and cars that cost but it all goes back to pulling from that reserve. Right. So and from HUD, the funding and our hub represented indicated once we She wants us to use that and then monitoring that they want the reserves 100% but also there are other programs she caught the shortfall that we can tap into If this continues, but audit perspective internally now that corporate hygiene, right, we need to get this done because we don't want this to impact our financial status.
You know, come
to a point that let me I know we're like jumping way ahead on that. Because we're in the financial world. So we're losing 500,000 and change your mind today made up of two things. administrative fees are revenue we're losing because of the lack of recertifications as well as we're coming out of pocket for the escalated rents which we can't pass through although we're tapping reserves to get to those today. Work on the public housing side. We're at four and a half percent complete on research, right? I see all the reports on the voucher side. But what's the consolidated number where are we at as a percentage on research? And I think the reason I'm asking that question is if we were at what's whatever our run rate steady state is 98% complete on research. I remember this sort of a natural ceiling is does that close the half a million dollar gap a month? Or are we still in the hole because of the 120% payments that we're still bleeding it alone? That's like, how much of it is B? Are we losing money because it failed certs versus the escalator rent or what's that proportion? I can't, I can't like finally we'll
have to get that because we really won't know 100% of that and that was the conversation we had last week or a couple weeks ago. Because you gotta get through you got to do the whole you got to get through the research. Okay to know what that number is. We do also we have to rent adjustments, right? But we got to understand how much of that if the rent increase or decrease we got to go through the research to find out how much the tenant pay and not pay. So we can't just mutually exclusive. And that's kind of the conversation. It's like the chicken and the egg, you know, oh well, we got the rental increases that we you know, but then we don't know we got to get to those 1800s to see what's tended portion versus what's going to be supported by
the punch half of the equation is dynamic, right? You're constantly releasing rents are reset. That's it. Okay.
The trends but I would you know, need a little more time for that.
Yeah, it makes sense to me, but like, I am going to ask about this now, every single month like what where are we at on the like figuring out that equation? Yes. I don't like knowing how bad we're bleeding. Right, which is what we are at right now. Right? Right. We don't know which is not a good place to be.
No, no until we get these delinquency. So that's why the plan of action is this RFP bringing the troops to help us get through that and so that we can you know, start a new because we also need to get that number of probably to HUD as well, for the shortfall. You know, we know we got a million dollars and you know the numbers are as of February so we got March April May June, you know to get through and then plus now you got a new fiscal year so we're with you here.
Okay. Thank you. They were very patient with me I just like that was that one was harder for me to wrap my head around
you asking all the right questions, but those were our questions, but it's like you got to do this to do that.
Got to do the research. Yeah.
So we got a plan. Yeah. What
I can say is we're definitely in the right place. I know it doesn't seem like it but we are
and also understanding how our reserve works. How it works is part of our overall budget allocation. And so, again, HUD factors in the fact that they know there are going to be times when depending as of right now, we have two unique circumstances with the increased market rate and delinquencies that you will have to go into your reserves. So the money is allocated there. It's just that it's sitting there until you hit the threshold where you're now overspending and what was actually allocated and your current budget, if that makes sense.
But if we were recertified, we're at 90 100% recertify. Question
will be easy, right? And of course,
the reserves will still be there, but it can be applied to other solutions.
No one.
So our focus will go Mr. Board President at that point. Where your focus would go would be to increase utilization because hood wants you to use your reserves. And so now now we can focus on continuing with 120% which is going to push us past our budget, but now we can increase utilization that would potentially bring our voucher issuance higher and push us into the reserve and to
so that's what I was trying to say is that the what are the things that we're losing is the ability to help more people or pay higher rents because we're using the reserves to eat up for the wreckage.
But it's also like the position that we're constantly I can track that content about hot all the time, right? Like you have to live just at the edge, like not enough resources right like it's that's the constant push here.
Going. All right.
All right. Thank you very much. Thank you. Thank you. Any other highlights? I don't
want to Team any.
Yeah, as we have, they're a departments that, you know, as we go through there. I mean, we kind of jumped around and jumped into a lot of different things. I'll just call out each one and if there's something that that you want to highlight or board has any questions on so let's say we did find the answer right now. Rental Assistance. We kind of delve into some of that, but yeah, and then capital improvements, any highlights. Thank you. Real Estate Development and the highlights
is Fatima. Now can you hear me Yeah, okay. No highlights, nothing else.
All right, thank you. Um, and I had a good conversation with the team we're gonna be presented, kind of a model for the, the the, the individual deals and their plans for how they'll evaluate real estate development. Or for general counsel and he highlights. Thank you. Human Resources, any highlights. I do not have any highlights. Thank you information technology.
We have a little board.
Okay, anything, any questions?
I do have a question. When will you start to deploy the
key fob that they have or whatever like the camera system, cameras of this era. Okay, did you have no idea when you would start it?
It's like now we,
it's going through the revolution process capital, and then we'll call it we'll have that semantics. And the same thing with the end in central Manchester. Yeah, both were affected because of that flooding in the building that we have to completely revamp
so so we will get you a timeline. So chars definitely has talked to me about it. He started the process I think he's working with Matt to make sure capital dollars are allocated to that. So we will give to a timeline. We'll email you a timeline
assessment so we were there. Before response and based on that response, we have to score
the vendors haven't let us know if the suppliers are there, so we got supply chain management. We got you know, labor, you know, so we'll get a tentative plan over and keep you posted.
Thank you for through Germany highlights the ethics and resident services. Thanks so much. Alright, perfect. Board. Any questions, comments? All right here now we'll jump right into general public comments. And so this the opportunity for the public to comment on matters unrelated to agenda Excellent. Comment is limited to three minutes for individuals and five minutes for group representatives. To ensure speakers here to the time limits the timekeeper will give a one minute warning versus what a three minute periods who've been warning for persons with a five minute time period this morning will be by means of a tone. When the speakers time's up the time people will disconnect. If you are appearing at the meeting virtually you will be able to sign up by calling the number specified on the DC website and or by raising your hand Identify yourself within the Zoom app during public comment. All the persons may sign up if they are able to appear in if they are able to appear in zoom provide their suspicions appear asari appear in the wounds and provide their sufficient space to accommodate those who want to make a physical appearance. A person representative group must identify themselves and the group in calling. Please note that speakers may not pull their time or yield their time to another speaker versus whoever called in. To sign up to speak during the public comment period will be recognized first in order which they signed up and all of those who have raised their hands. When your name is called. If you are in the room please stand and state your name and a clear audible tone and if you are appearing by zoom your name is called please clearly and audibly. After the microphone is say your name one after microphone is unmuted. Do we have
All right, so So for general public comments first we have zero.
Okay, hi, my name is Zachary Rowe and under Executive Director for the Parsa in a former resident of Parkside principles. I was started by residents for residents in 1991. I would like to acknowledge and thank all the Parkside residents who were able to attend today's commissioners meeting. I'd like to share a few things that we have done since the last the AAC commissioners meeting from the parks i has provided food and also items. publish our bi weekly newsletter to community connected continue to host our weekly bingo game for seniors provide weekly computer classes for two Parkside seniors using the senior planning curriculum provided after school tutoring for Parkside children been awarded six summer AmeriCorps VISTA projects last week for those positions being filled by Parkside residents. The benefits of the AmeriCorps VISTA program is that the bi weekly living allowances that consider income for the residents and we continued our partnership with UVM on several projects including a Parkside energy Burton project. In fact, we are holding our first graduation of our six community tech workers today at four at 5000. Connor to residents we hired as Parkside community tech workers. As a reminder, the community tech worker will provide basic digital literacy support to other residents as has helped with email, Google Docs and other needs. I would like to thank Sandra and Irene for their responsiveness to the proposed roof repairs at Village park that we had some questions. With that said As always, I would like to thank THC commissioners and staff for all that you do to support and applaud public housing residents, including the residents of the village of Parkside friends of course I can I do what we do without your support. Thank you.
Thank you very much. We have a right now Jackson is
on hello
starts with Area code 614 might be a number
a hand up yeah so sir very well you look around for that one to see if they're right on there. Then they will try Fletcher bland. They come back to right now Jackson if if they located?
Yes. Good afternoon, Mr. Chairman and Commissioners. I am Fletcher bland. I'm a resident of Harriet Tubman apartments. Just have a quick comment. I put in the request to miss Wren kiss and the management legacy. We have read Harriet Tubman and stay fair to only two apartment complexes not only in this city, around the state and around the country to have grates on on the balconies. I've requested that the DA HC will remove these barriers. We hope that as this is as these are federal buildings, we hope that we never have a terrorist attack or anything that happens to these buildings. However, if there's a situation where both stairways are impassable, or if there's a fire and smoke in the stairwells where people have difficulty getting out of this building. There is no way we can get out because these grates are on these balconies. I don't think the fire department has any equipment or tools that they can open these grates above this. Second. grates are constitutional. They are health hazards because the debris that comes on the outside of these barriers, there is no way to clean them. It's a health issue because the those bacterias that's on these grades when you open your window, that air comes through the window and we've been we breathe in some of that bacteria and as has been sortsa health problem. Try balancing the commission, if you will, wherever you can do that these grates on these two housing builders be removed. The building across the street ladder and all these other buildings downtown do not have grades. The only places that I know that have grades or a case like atmosphere is the previous administration who put people in cages down at the border and prisons. The residents of Harriet Tubman and stay in fear I ask you that you are removed these barriers. ASP or PDQ pretty darn quick. This is a health hazard. This is a safety hazard. These are barriers. Thank you very much and I hope you act on this very, very soon. Have a good day. Thank you.
So I would ask that we get a deep dive or report on why they're there, how it's affecting things when they get there, what's going on and what will be the consequences of removing them so that we can dive right into this. Yes sir. Thank you so much. Thank you, sir. So do we find right now Jackson?
Number was not on that zone or less. Okay. On identify Samsung and they're not speaking outside.
Yeah. So do we have any other raise hands or anything? All right. Well, thank you very much. So if, if, if somehow, you know, we hear from Jackson, he also knows comment. We'll read it next time where he wants to show up at the next meeting. And we have a special meeting coming up right has this guest Okay. All right. So we do it we don't say hasn't been scheduled for you. Okay, all right. All right. Thank you. So next we have Commissioner comments, any comments from the commissioner? All right. Thank you. And then staff comments, any comments from the staff? Are you hearing that I would call for a motion to adjourn. So moved. Second. All in favor. Thank you. We are here.
