Museum Advisory Board Meeting - December 13, 2020
4:56PM Dec 21, 2020
Okay, well, I guess if it's okay with everybody, we'll go ahead and start the meeting. And if Susie comes in later, that'll be good. So I'd like to call the meeting to order. And I think as far as roll call everyone's here except for Brighton and our city council liaison, and I mean, so the first thing I'd like to do is welcome Kelly Cordova, who is our new board member, she was appointed yesterday. So she's brand new. But we're very happy that you're here, Kelly. So thank you for joining us. In addition, we have a member of the public joining us tonight. Hi, Sheila. Please introduce yourself and give your full name and address and then you have the floor.
Please go ahead.
No, I was going to happen the floor. My full name Shere Khan Roy, I'm retired and the 518 K Street in Longmont. And I do a little bit of writing for the Longmont leader and I usually review museum Thursday night and anything else. And then the reopening. And I I think that Longmont is very lucky to have a facility like the museum, and I admire you all to congratulate you all for keeping it, keeping it going in these terrible times. So I'm just here to see what's on the cards and what's going to be happening.
Great. Well, welcome. And thank you very much. And if you have questions or comments, as far as I'm concerned, you're free to raise your hand if you'd like to add a comment at our appropriate times. Okay. Great. Thank you. Hi, welcome, Susie.
Since you weren't here, um, Susie, just so you know, we do have a new board member. I all you probably do know, since you were meeting yesterday. But Kelly did join us. So she's, she's here with us as well. So I guess the first thing we should look at is the, the minutes from from our previous meeting. Anybody have any questions or corrections for that? If not, is there a motion to approve? So move, Dale. Thank you, Dale. Is there a second?
Sorry, I didn't see that. That was Chris, Chris. Great. Thank you, Chris. And all in favor of approving the minutes from last meeting, say aye. And raise your hand or any opposed. Okay. Dale, are you opposed? Or is that a delayed reaction for the approved?
Well, no, that was um, I don't know what's wrong with my transmission. But
now I'm not opposed. Okay, thank
you. So the minutes are approved unanimously. Thank you all. So we'll just keep on going here and look at the accessions there if you would.
Alright, well get started the PowerPoint. So we can go ahead to the next slide. So we only have two expressions this month. The first one is single, abstract of title. This is a pretty standard legal document for tracing ownership or properties. And very handy if you happen to own that particular property. It tells you everybody who ever owned it or at any kind of a transaction in it. So when these when these are offered to us, we usually accept them. But anyway, this one is actually for land at 911 kimbark Street in Longmont. Any questions on the abstract of title? If not, we'll go on to the next slide. This is a little more unusual. I know that Dale Barnard is familiar with Tom Taylor. I don't know if anyone else on the board is but he was born and raised in Longmont and then eventually went to California, became an artist became very involved in the conceptual art movement and produced a number of different pieces in different media and so forth. And this is a piece of conceptual art completed between 1969 1971 that total peace which I couldn't even really photograph because it takes up more room than I had. But it is 100 individual sheets of photostat. Essentially, like a, like a photocopy. done by a number of different artists, Tom did some of them, but friends of his and other folks did them as well. They are around the concept of consider your confines. And people took this in all kinds of different directions. And, and so I gave some just sort of generic overviews, and then a few individual scans of of this. Tom Taylor now lives in Pueblo West, he's in his 80s and approached the museum about did we want this artwork? And after some discussions back and forth, we thought well, yes, not only is it by an artist that has a lot of Longmont connections, but there are actually a lot of Longmont elements within this artwork, for example, it's a little hard to see, but that image in the lower left is actually four copies of historic photos relating to his ancestry. Yeah. So that one of the gentlemen picture it is Amos mill ice who was an early Longmont pioneer, the house, the houses that the family it was connected to just a lot of different long line elements. And as well, it really does kind of document that time in history of conceptual art, and so forth. So it's an interesting piece. And I'm curious if people have questions about it.
So I will also just note for full disclosure, that the artwork does include male nudity and some profanity. And so that that is one of the thing for you all to be aware of.
Are there any comments, questions, concerns? Okay, maybe we should have had cookies.
I might just add one other thing to Eric's comments. And I'm sorry, I didn't read through all of the things that you had written there. But correct me if I'm wrong. I think he's, he has exhibited this work at the museum before.
Yeah. Very good point. He actually that was the first email he said this, this work was first exhibited at the Longmont pioneer Museum, as it was then in 1971. So 50 years ago. Yeah, at that point, the museum was about three buildings ago, it was it was in a building in downtown. And it's no wonder even there, I believe. And so it's sort of fascinating, he was actually able to get us the same edition, it's a 100 edition work, he was able to get us the same edition that the museum actually exhibited in 1971, edition number 30. So kind of kind of a fascinating element of law museum history as well. So yeah, thanks, Kim, for letting me.
Great, um, anybody else have comments?
She was just gonna say, I think it's something worth preserving, right? I mean, that's really what the work of the museum is, is to collect these documents and these works, and we're preserving them for whenever we may find that, we want to display them or have them available. So I think it's something that makes sense for the collection.
Great. Anybody else? Okay, thank you, Eric.
do I. Go ahead? No,
I was just asking. If they needed emotion.
Yep, I move to accept the sessions.
And is there a second? This is a second. Thank you. All in favor, raise your hand, wave your hand and oppose post in one post. Great. So that accession is approved. Great,
thank you. And then one other piece of acquisitions news that I'm kind of excited about, we are pretty certain that we will be able to acquire the first vials of vaccine used at both online united hospital and Long's peak UCL hospital for the museum's collection. So this this week, through Danny men with the city emergency management, and both hospitals have indicated that they are interested in doing that. So that is something you will be seeing at a subsequent board meeting.
Oh, that's great, Eric.
Anything else cool coming up that you'd like to?
There's other people that have expressed some interest, but none of them are quite definite enough that I can feel like can really share things right now. So those those seem pretty certain there may be an article in the paper tomorrow about about that.
Great. Thank you.
Kim, would you like to give your directors report?
I would love to thank you. And thanks, Eric, I think I want to give Eric some props for the what is very probable with this, the COVID vieilles, because he was one that basically reached out to try to make sure that we got this, I think that Eric's been doing a great job of trying to understand what and how we can document this moment that we're living through, which is just Bizarro world. And, you know, Eric's got a big job here. So I thank him for reaching out to make sure that we get some of that stuff represented in our collection. So props to Eric. This is actually kind of a long report. And so I don't want to go through every word of it. Because I think part of partly you guys all know that we've been doing tons and tons of online programming and virtual programming. So a lot of that is what you see in this report. And I don't mean to diminish all of it, but but I think that I'll let you guys read through some of those details on your own. I want to try to focus on more higher level things on the report. And then if you've got questions, it just, you know, raise your hand. Okay, I'm going to read like this. So maybe you should, like, say something. So I get noticed. But um, so I'll start at the beginning there that we reopened as of yesterday. So we've been closed for a couple of weeks, but based on Boulder County going to read, but what ended up happening in this, there was a lot of folks who were very active about this at the state level. And in terms of museum advocacy. And that, that what ended up happening is that the state actually created a new category. And that new category is basically educational institutions. And so it's museums are mentioned specifically galleries, zoos, and a couple of other organizations. And that basically, that new category gives us the ability to be open even when we are considered and read in the dial for COVID. And so with that new designation, we are allowed to be open, we're limited to 25% or 25 people maximum per room. And so that gives us the ability to be able to open our galleries, which is a really great thing I think especially for being able to honor the exhibit that we have right now, which is the Dia de los Muertos and Tony Ortega, and we you know, we're not getting great numbers, we're not getting huge crowds coming in, but we are getting a few people trickling in, and I think it's impactful. So that's a really good thing we did. The actual order took place a week ago, Tuesday, and we delayed for a little bit just so we can make some modifications to our front desk and make sure that we've got the right cleaning schedules. And so we opened officially yesterday. Back Back to our regular Unusual schedule, which is Tuesday through Saturday, nine to three. So we're open right now, which is great. And then we'll see how it goes. Because I think that we are being very responsive when it comes to what's happening with case counts and what's happening with the state or orders. So none of us are, are under some illusion that this is going to stick for long. But we're doing our best to make sure that we can provide services and be able to open the doors to the museum, I think it's important. So that's, that's probably the biggest news that we have going on right now. We also are eligible for some relief money that was part of the the session that just ended with the state that some relief funds. And so we'll see exactly what happens with that I have only dug into it very, very minimally so far. To understand exactly what the requirements are, we may not be eligible. I'm sorry. Go ahead, Eve. Sorry. I
had a quick question. I just wanted to go back to
being open again, do you have to have reduced staff in order to also meet the 25% requirement? His staffing requirement is also at 25%. And for us, I think that's 10 people, even through this whole thing, we very rarely have needed to have more than that in the building. And so we've we've been really pretty good about that. And the thing that has changed is regulations as it relates to masking. And so basically, what used to be the case is that if you were with someone who had Coronavirus, if you were exposed, if you were if you had a mask, if you had a mask on, you were within six feet, it wasn't considered an exposure. What has changed is that whether or not you have a mask, if you are within six feet of someone, and for more than 15 minutes and a 24 hour period, that's considered an exposure. So there there has been some changes in terms of what's considered an exposure. But ultimately, the the staffing has been we, you know, it's a big building. And we there are not that many people that are required to work closely with each other. So we haven't really hit a threshold where we felt like we were in danger at all. Okay, great. Thank you so much. I apologize for interrupting No, I anytime, just interrupt I but I am reading over here. So if I don't see you pipe up. Okay, so let's see, what else was I saying? Okay, so the relief bill. So I like I said, I've only dug into it ever so slightly, the thing that I don't quite understand is whether or not we are eligible for this money. And I'll find that out more lately. But basically, what I understand is that there is a pot of money, and it's going to expire once you know everybody's applies for it and it gets distributed. So I think Time is of the essence. But I'm working with the accounting department to understand exactly what we need to submit for that. So I'll I'll keep you informed about whether or not we actually submit for that application. scfd is actually really good news, because the revenue that they've been seeing is now off only by like 3% is less than 3%. So if you recall, what they had originally estimated for our distribution was 120, about $125,000. And with these new estimates, were probably get more like $170,000. So I think that what we're seeing is that the economy actually is doing okay, during all of this, you know, people are still buying and people are still spending money, even when they can't go to the restaurant and that sort of thing. So that's good news for us. As you recall, one of the things that we had outlined in our strategic planning is that we wanted to be able to hire a fun Development Manager with the funds that we were getting from scfd. And that add change for him to be able to hire for that position is making its way through approvals. I don't have approval yet to hire for that position. But I am optimistic about it because I think it seems to be making its way through the approval process. What that would be able to do for us is you know, a development person would expand our that kind of launch that we've gotten from this scfd dollars, we would be able to target individual donors in a more focused way. And we would Be able to focus on grants, you know, because Eric's been our grant writer for the last year, basically. So that's not even his job. So we would really be able to expand what we are doing in terms of fundraising if we're able to hire for this position. So I'm super optimistic about that. And I think that, once we are able to get approval for that, again, I'll let you know. So theoretically, that would be a genuine one higher, depending on when that approval happens. And then the other thing based on that master development plan, if you might recall is that we had a master development plan in their for an expansion of the museum. And we have been able to hire studio architects. And so we're underway trying to just look at planning for an expansion of the museum. And what that will give us is just tools to understand what will be required. And so that master development plan is going to give us some sense of like, how we can expand and how much it's going to cost to expand. And so we started that a couple of weeks ago, I've got a meeting on Friday to understand where the architects are in the process. And we hope to be able to have some more concrete information from them pretty soon, actually.
And then other things on the list. But again, feel free to ask if you've read through this, and you've got any questions. But I just want to point out that the exhibits that we're currently working on a really quite exciting, and coming up in January, we've got enduring impressions with, which is a Impressionism exhibition from a collector in Denver. And so that's going to be opening in June. And we're super excited about that, I think it's going to be a pretty much a blockbuster, if you will. And then of course, the long lat 150, which Eric is really involved in, and we're going to be bringing in collections from our, you know, our own collection, we're going to be bringing in lots of stories and, and lots of history from, you know,
And so we're super excited about bringing that exhibition online. And then let's see a couple of other things. So again, I mentioned that Eric's been writing a lot of grants lately, one of the things that he's written a grant for recently, is to move textile storage. So as a reminder to some and maybe as new information to others when our new museum collections center was opened, or was built, that essentially was the big 3d collections. And so all of that stuff was moved out and unpacked, and has been photographed and catalogued. And lots of work has been going on with that collection. But what remains at the museum is our textile storage. And so we need to move those collections out to that new storage space, too. And but we don't have the money to do that, because it's not cheap. And so Eric's been writing a lot of grants to be able to pull that off. And so we should find out soon. We'll hear next August, whether or not those get funded. And then I think that once that happens, there'll be a kind of a domino effect of like, you know, something else fills in the space of textile storage that we have now, probably office space, probably some storage space. And then we'll start really filling in the gaps based on that master development plan that we're working on with the architects. Let's see, what else do we have? Um, I think the one of the things to make sure that everybody is aware of is that during the Coronavirus, there have been a couple of different things I'm sure I've mentioned this before, but our staff has been really helpful in terms of city wide needs. And so and MCE created a big project for mask making and then our exhibitions guys have created a lot of Plexiglas barriers. And so it's that work is actually continuing because of what has happened with the Longmont Housing Authority. So, with this, we've basically brought on the functionality The city has brought on the functionality of the Longmont Housing Authority. And so Jared and his team are creating more Plexiglas barriers for the folks in those different facilities. So it's kind of it's been wonderful to be able to support some of the other needs in the city and the fact that we've got this these, this equipment at the museum has been really helpful. And so we're trying to also purchase a laser cutter for the exhibition's department. And I think that that's going to be a piece of equipment that'll probably do do kind of a similar thing that this is a piece of equipment that the way that we've been able to do the Plexiglas barriers is that through our shop bot through our CNC cutter. And so this laser cutter I think would be a piece of equipment that would also really expand what we are able to do and what we're able to offer to the city. So I think it would be a great piece of equipment for us to have. So we're trying to work through that approval process as well.
And I don't know if all of you had a chance to sign on during our holiday webathon. But it was a really quite fun program and our our benefactors, the Stuart Family Foundation has agreed to match the donations that we received through the telethon through our annual giving campaign and through Colorado Gibbs. So they're matching up to $100,000 through the end of the year. So if you know anybody who's interested in donations to the museum, their money is going to be doubled through the Stewart Family Foundation. And so that was something that was a surprise and and really, super exciting to hear. So they were very active in the program that night, and I think it was super fun. They were taught, Justin put together a really exciting event that night, it was lots of conversations and music and a lot of fun. So I think I think he pulled off the very best virtual holiday program we probably could have ever done. And let's see what else. Um, the Eric's book with it we've we've referenced Now a couple times, here it is, if you don't have your copy of if you need more copies, the museum has it. And we have really had great response to this. In the first couple of weeks, we had 450 copies sold. We do have even if the museum is closed, we have curbside delivery service for folks who want to buy things at the gift shop. And that's one of them. And so the response from that book has been unbelievable. So again, thank you, Eric, for I know, that was basically a year of your life that you put into that book. And it's gorgeous. And it's just amazing. So thank you so much. And then finally, let's see there's things happening with our art in public places program that I wanted to make sure that I mentioned. And because you you all may know about the the mural that was at ninth in Alpine that was tagged kind of repeatedly. And the artists has been working really closely with Angela Brill, our art public places as an administrator to be able to remediate that. And so there's some images there, what of what he is going to end up doing to be able to repair that. And I think that everybody is very excited about the things that he's going to be able to do. And what's gonna happen is that they're going to paint it, and then they're going to seal it. And this kind of damage won't happen again. So we're very, very excited about that project finally coming to a conclusion. So Kim, it'll save the long month together.
That's the design that'll be on that. Okay. Yeah,
it was a basically what ended up happening, I don't know if you've seen that mural. But basically what had happened is that in the tunnel, there was a lot of graffiti, and the kind of flanking on the outside of it, there was less damage. And so what he did is that he really tried to create a new design that would kind of unify that internal that inside the tunnel piece of it. So that's what he came up with, which I think is really great given given the context of all of it, because he is actually a very community dedicated artist. And so for him to come up with this new design, I think is really pretty fabulous. Granier Where is gather enough people going
well, I don't know
if they know the answer to that yet. They have to move it based on some redesign that's happening and I don't know that they have a final conclusion about where it's going to end up. Is that because of redoing the,
the way the water flow is?
Yeah, exactly. Okay. Okay. Any other questions? Okay, thank
you guys. I'm available if you do.
Thanks, Kim. Hey, so I have one thing of old business
We kind of already did this but we've been asked by the City Clerk's office to establish our 2021 official agenda posting places for the record. So I just want to put out the what the plan is that they are the Civic Center, West entrance bulletin boards, and the Longmont museum and on the museum's website. So like I said, we did talk about this in August. But if I could have a motion to approve these locations, we'll just do this again, for the record. This is Chris, I saw move. Thank you, Chris. And is there a second? Thomas, thank you very much. All in favor? Aye. Opposed? So that's a unanimous approval of those posting sites, thank you. And then I do have one piece of new business unless somebody else has anything that's old business. Um, I just wanted to mention that there is going to be a new member orientation, new board member orientation. On Thursday, February 4, from six to eight. It'll be a virtual program. And Michelle Gomez, the city will reach out to all the new board members. And then also, if any of you who are not new board members would like a refresher or didn't go to orientation before if you're interested, just let Joanne know, and then she'll get an RSVP to Michelle, and get you there. So you can get the appropriate link. Does anybody else have any new business? Nothing.
Well, I want to thank all of you. And before we, before we adjourn, I'd like to wish everybody a happy holiday. And it's kind of hard to believe that they're here already. They are. So is there a motion to adjourn?
Motion to adjourn.
Is there a second? You know, if no one seconds we have to stay here all night.
I think Thomas is got his hand up the second.
All right. Thank you, Thomas. All in favor of a journey. Great. Thank you all. And we'll look forward to seeing you in January
Together, it'll be great. I hope so.
No, it'd be nice. I'm looking forward to that.
Thanks for bringing us Kelly, here with us.
Thank you for joining us, Sheila.