thank you for your patience. We'll call the meeting to order which requires
reference recording in progress program presents
1.0.
At this point under the Report of the President and you don't think you see the agenda, I must say we are presently we're going to go into closed session, because we must deal with an employee discussion, but we will come out of that session. And we will actually hold the vote when we will publicly announced that you will see what we have decided in the closed session. Okay. So at this point, I remember he asked for you to if he just got too busy yourself in the library and stay around. I need a motion I'm sorry, as I do I need a motion to go from the open session into closest President I'd like to make a motion to go into closed session. Okay, Franklin, just That's it. Get some Oh, Commissioner Jackson, these a second. I have a second on that any discussion on the motion to close the Open Meeting and go into a closed session? No discussion on better right.
Yes. Okay, thank you. Thank you for bearing with us. Elbow fire recording starts.
In the Executive Session, open session, closed session.
President like to close session to open session?
Yes.
Thank you for your patience with us. At this time for the commissioners and members present citizens
the discussion coming from us and the recommendation for us and the continuation of the executive directors, employees. public life. I will say to your state to you what we decided and then asked for a motion in moving that. What we recommend? Well, at this point, we read the Committee on administration along with the President met prior to this to make a recommendation to the entire Commission, which we have just done an executive that recommendation and I will read it to the best of my written now it's is that we recommend a renewal for a 12 month period for the executive president executive director was a review by the Committee on administration and the executive director to establish more specific goals and objectives at the end of that 12 month period. That is what we decided. We recommended from the Committee on administration to perform boards today.
Just a slight clarification. Please speak up so they can give you a slight clarification I believe.
The goals and objectives have to be established pretty much immediately. At the end of the 12 hour period, we'll use those goals and objectives that have been established to evaluate. So we're not talking about flooding, evaluation, and then
so
well, that we're done, you should understand With the work also of the commission committee on administration and the executive director. So that's a process now of how soon that can be done, of time spent to do.
So, at
this point in the end the discussion from the commissioners, we're looking for a motion to proceed.
I moved that the Detroit Detroit board of library commissioners we provide a extension a 12 month a one year extension to the existing contract, the executive director in the interim committee administration and the executive director and I will further say any other commissioners who would like to participate, meet and construct a robust set of goals and objectives. So that those goals and objectives will be used as the conclusion of the 12 month period to evaluate to direct.
Okay. That has been moved. Do we have that motion memorialized? This is right. Okay. So it has been properly moved by Commissioner Hicks, and properly seconded that we approve a one a 12 month period extension for the President, Executive Director, you heard the conditions of the Committee on administration as well as any other commissioners as well as with the executive director to establish a more robust set of goals and objectives. For for the, for the end of a 12 month period as to the extending way before STD testing was our contract or whatever, whatever direction the commission was. I have motion. Second. Any discussion on the motion? Hearing none, Miss rice? Yes. Yes. Yes. Yes. Okay. Thank you. And thank you awesome. At this point, we'd like to have approval on the regular minutes of our
regular meeting.
necessary corrections within any discussion on the motion to accept these minutes of October 7 2014? necessary, correct?
Thank you. At this time, we will have public comments. But with that only have one. I have a couple more. Okay. Thank you. Thank you. So we'll start right here with
our famous lady
Lena Harada. Thank you. Thank you. I'm only famous here. I wanted to ask the question about the burden collection. There's rumors and it's going to be privatized and is a lot of difficulty in accessing the burden collection. There's still a requirement that you have to make an appointment. It's just not very accessible. And the other question that I will continue to raise is about the books in the Boland branch library, and how it is that we can get people to be able to donate books to the library. We have scholars, we have a lot of good people ready to donate brands and books. But we have been told that we can't donate them because there isn't any way to process them. There are not very many books, especially in the area of Latino books in English. There's some in Spanish but I'm talking about the Boland branch library in the heart of the Latino community. And frankly, I have more books in my house than the library does. Not that I want to donate mine there. I want to get brand new scholars into the life All right. And I would just like to know how we can go about
now, this is Mondavi does have vocal issues and can speak to that
was growing. I tell you what, let me move forward. The other one, we will have Miss Bruni come,
she will speak.
Okay, so hold that. Cindy dollar
first problem is all these 1234 and the main library all closed on Monday night. Parkland, which is pretty far away Parkland over there. And Campbell, winter burner about spring. So it doesn't make sense to me, I live in the past quarter and slept. And that doesn't, you know, I mean, I've got all these are close to me. And they're all closed, close to go. They're there. Why don't you figure out what would make more sense. So people have something to say it used to be the people start at 12 and go to eight, so they didn't close. But now the second problem is I've gotten two parking tickets for I went to hearing parking, to go to the computer lessons here and some some fibers in a park fun. And don't have time to walk along ways to get into the class. So I got these tickets, and I go down and buy them. But they're in your home, circa a drive out there, you've got all these Candy Cat parking places, plus across the street, even paint the curb, I got $150 ticket still waiting for a hearing. I parked on a blue line in front of the blue side. So it's, I would recommend a singer today in Houston. city parking lots, it's easy to hear that even if people gotta walk three blocks, they can they can come over here and not speak, relax and do their work and not worry about that they got to pay more on the meter. The parking app doesn't work, it doesn't cost any more. I can't even find out how many minutes have left on it's just an wants me to sign him with my password. And I know. So that's those are the two main things I'd like to see corrected. You could take all those handicap signs off on a circular drive as it goes back to her. And leave those for people just park there. Also more people will start coming here. And you need a sign. And also have your people are saying, you know when we're gonna guess that we've got five jobs just to let people know what when they got computer lessons, and
these are things that I didn't know you're saying down here, you know where you got the CDs, and I didn't know that you even have that. I mean, I knew years ago but you wrote it down there should be some maybe a man for science selling things are in the children's library, and his show where all these resources to try and get people to please pass the word by word of mouth. So the library and we don't we want to make this. Anyway, that's similar things. Different
some of that parts, probably most of that are controlled by the library. I understand. We give us what's called the circular drive here.
Whatever. It's almost I put pictures I could show one or two cars as a hole. And I've only seen for one time, and some of those people didn't have 10 shots. It was like you don't need that much for handicap parking. You put your handicap come up to the door and we'll we'll let you in our own little parking lot. They only opened Saturday. And I guess she did start opening Oh, that's the other thing. Oh, I forgot Got my phone so I gotta go back and get well if you exit for the employees if there would possibly be able to make that an exit for people in an entrance they wouldn't have to walk all the way around, you know that is pretty far away or they could go out and see their meter
do understand your dilemma because we all suffer that well
as target I'd like to see change that so it's not I think there's already a saying that you're going to do it and as long as the back guards right and you know, monitors
I mean you let employees it was a to me and I got the motor. Okay, I just think we have heard we have heard I know I don't know what to say Cindy, do you want to say counsel? No. Do you understand
make a difference Mystara is something we
think the meaning of why I want to
Okay, this one down and the staff that is present about parking
safe whatever our policy
is what is their policy into your life that the public can enter into
that there is always open to vote
no. on Saturday and after five What do you mean after five for a long time with somebody said they're opening after five now
oh, you know, I didn't listen, you have people punch in a number that have their library card. And I think that would anyone else who could you could do that for
Mr. McNally
about parking meters? I will I will say the parking lot
because we have more parking available
in what Sunday's not necessary because there's no I know
the Lena?
Constitutional and I want you to hire your lawyers to fight fight that where they're taking any money out of my millage that I vote to go to the library, I could lose my property. I want that contested in court. That is unconstitutional when our State Representatives passed and brownfield to allow them to take some of our millage money that gets put should go to the library to schools and so forth. I that's unconstitutional. And now the other lawyer that says you have a lawyer on your staff, you'll have him see if he'll take a case on that. But right now, it's pretty straightforward.
Yes. Misurata, if you would say to get Miss Bruni be late Harada has already spoken to us. And she has a couple of questions about Samoan branch library and burden the burden collection.
I was the two questions that I have, that the burden still requires some kind of advanced maintenance. Yes. And the second one is that the Boland branch is I don't know if this is a policy library wide or if it's branches or that branch that books cannot even brand new books cannot be donated because they don't have a way of processing them.
New Books can be donated, it's it's at the librarians discretion. They review them if they want to add them to the collection or not. We don't accept use books. We've done that in the past. It's very, it's a management thing for us. We got so many donations, we just couldn't manage it. So but new books can be donated to the library. So
if we have our own scholars are alone local scholars that can donate brand new books, then it's up to the librarian, correct?
Correct. And it's outlined in our collection development policy, which is on our website. But yes, we do accept donations of new books, there'll be evaluated for appropriateness for the collection. Okay, thank you.
We met a second. The other person also here to speak about the burden collection. Did you say The province Okay, okay. At this point, let me go to the public comments, a deprecating
when you're done. Yes, thank you. My comments are about the collection. And it's open a few hours. And you have to make an appointment of Hope week in advance. Even if you're using the city directories, and the books that are on shelf, even if there are other people that have an appointment, and you can't get in there. That doesn't make much sense to me. But another thing, and one of the reasons that I've been told that they do that is because they call they ask you when you make an appointment, to say what you're interested. And then they try to call up the books that they you're going to need, which is really backwards. I've worked interesting Chicago Special Collections Library, and I use special collections, as many of you know, you go there, and you fill out a request to see certain materials. But the idea is that your librarians would know more about what we need. We're not only what I need, but what everybody needs, that the people doing the research just doesn't make sense. And it's nuts time consuming, because they bring up things that you don't as the things that you might, you know, spend some time going to the catalog, catalog and finding we don't have that and then you have to wait another time
one of the goals that would push better coverage
Rooney speaks again this morning includes they've kind of missed it a couple of times, there was original suggestion that there was a plan for privatization of that collection. So if you can include that in your in your responses when I was asking about
start I know there's there's there are no discussions about privatizing a collection at all, that's one of the reasons we have pride but I remember the Special Collections curtain here suffered from 2001 We had a very long period of cleanup. And then we had a huge backlog of research requests that we were filling. So we are looking at reopening this collection as soon as we can to the public for public hours. I will also mention that some of our special collections are off site. So it really does make sense for the staff to have some idea of what people are looking for when they when they if they call ahead staff literally have to go to another building to pull some of that material. So if they have they know that that's what somebody's looking for, it makes sense that they have some advance notice other than that, we are looking at public hours I
still don't see them unless somebody is really specific.
Most of the time it's the back and forth this is my
researcher
minutes they submit a request initially but then it will be followed up with a back and forth not in mind
it just does not doesn't make sense. There are people there
is hitting miss
at this point for sending this data festival helping guide us and what your needs are for that discussion of what you may need and how the library can be Are we
can you tie all copyright online
right now? Under
comes in the basement after that flight and put them in all the libraries we do and
at this point we have, we have to thank you Miss Brody, for being accessible to the public and for the rest of us. Please at this point, Mr. Simmons,
you are on stage
to do the report as the executive director. We're going to continue to pray for Miss mon Sally and her vocal cords so that she see me heal and be able to come and fuss with us again. Okay, come on.
Good afternoon, good afternoon. Fellow sober and just had rebuilt well to cover branches reopen to the public. But yesterday, they've been closed for a considerable amount of time. Because of COVID. Hubbard open yesterday, the chase branch repairs are ongoing and it should reopen to the public in January. The second item is the 1000 Books Before Kindergarten program, to families have participated in that program and have completed reading the 1000 books before I guess it's really freezing. Noel and I 2023 is on Saturday, December 2 by Denine. There will be a lot of activities as usual at Main Library on the first floor and in the Claire Stanton Jones auditorium. There will be the Detroit youth choir. They will do two performances at 530 and 730. And there will be an opening reception for an exhibition by artists Deseret. The library card campaigns program project launched and Attorney General Dana Nestle has agreed to be the co chair of the campaign. She has taken a public service announcement and you can see that PSA on the library's website or on our YouTube channel. Channel for there was a story about the library car campaign program and Paula Tuchman interviewed a couple of DPL staff people and the story ran on November 6 upcoming events on November 30, there will be a homebuyers club that will meet at the library. That's at noon. The NAT branch will host a Microsoft Word program on Thursday, December 28. At noon, the Sherwood Forest branch is partnering with the Friends of the Detroit Animal Care and Control to buffer pause to read, which is a program that encourages children to come and read to to pass because it's a safe, non judgmental environment that begins that will be felled on December 3, and January 3 from 430 to 530. And finally, at the Douglas Branch, The Gleaners Community Food Bank is hosting Cooking Matters, a free nutrition education program that focuses on meal preparation, shopping, food budgeting. And at the end of the program, each participant gets a bag of groceries for other programs you can see the library's website
thank you because I see their own agent was this was on Channel Four representing so stay never get your A he also has the brochures on No well nice
to know how the chair I guess nothing about the library. A lot of people don't know. We're trying to get folks to the library card send me get them younger, young people involved with a mind that they know or maybe somebody has a local celebrity they engaged with younger, younger
women women if she volunteers that she volunteered. Therefore is it possible if we get there are some younger people who have some interests. be in contact with the librarian. We can add some culture Here's something that
she said that is possible. That is possible. Okay? isn't a question on this.
I took, I've been taking those computer classes and your website, if people have a library card, they can go to Detroit Public Library and get that, like I said, a friend who can't use their hands, they can get audio books, right off of our website. And that's what people need to be told when they come into the library to try and get them to start using that stuff. Or maybe have a little flyer on having said that, that's what the current I always got. Yes. But I did have an old library card. So I told them.
Thanks. Communication always works two ways from us to you and you to us that we will broaden the scope of the library and the basis to get out library cards because we think the Detroit Public Schools community district, because they said they gave an application that every child in the Detroit public schools to make application for library card. And so that was at least a start our collaboration, as well as exposure to our kids to Hey, this is free. And k, this is an activity that many of you as young people, especially to look forward to joining collected do with your local library, as I did as a child in the city of Detroit. So at this point, I'd like to move forward with the committee on administration, and I don't have Ms. Short, the chair was present today. I'll ask Mr. Jackson. Commissioner Jackson, would you mind giving this report on the human? The Committee on administration? Certainly.
The Human Resources human resources department provides information regarding the personnel action taken from October 1 Through October 31 of 2023. These actions have been approved by administration appointments that were six Juliet Lobell Rosanna Walker Sanita pain, array I love Bonnie Taylor, retirements, zero sick leave payouts, zero total payouts, zero retirees they were to finish the city of Detroit approval, Don urine library and Judith paddock, senior customer separations there were three the Smith Sariah Wallace.
Employee positions, vacant positions in October of 2022, there were 115 vacant positions and 325 budgeted positions in October of 2023. There were 88 positions and 300 still 300 positions
on the back page
want to make the motion? Okay, make the motion does it have a second support for the motion to accept the movie on administration report? Commissioner fries.
So I went on the website and I saw some of the positions for different positions on here that are not listed on the list and I was wondering, are we actively trying to
build a deed or library
director so the positions that are on the website are the ones that we are actively recruiting for. So you'll see some that'll say TJ position so we just close that because we have enough resumes. We are going to CSR set things on the right side because that's an ongoing position. Library and three, close that one, but we're going to reopen to the end so it'll be on the website. So some stay on the website. And then some will take off the website if we are not actively recruiting for
any other questions. Hearing none,
we'll call for the vote
I'm abstaining. I have a relative
okay yes, yes. Yes. Thank you. Okay, Commissioner Jackson, the committee on finance, the council conservative staff of business and financial operations and repetition of payments. Payments processed by city of Detroit. Total payroll, not $67,002.17. In October 2003 Full vouchers processed on fusion $627,074.76 annual retirement supplement was zero Retirement System GRS was zero central staffing, hybrid tension, as well as the debt service interest for 2014 2014. Number two, all of those were zero. Total process by city of Detroit was $1,594,276.93. Payments processed by do single Check, check 1393 was $4,725. Branch and Main Library deposit checking account checks 8.01 61 to an amount of $50,802.22. electronic fund transfers the amount of $2,167.50 total process by a public library was $7,786.72. The combined amounts of the city of Detroit was 1,652,063 $63.65. Summary of expenditures, restricted with designated funds, burden and Damage Check, check. Seven, the amount came to $23,929.12. O'Brien check checks for 999 through 5000. The amount came to $4,923. Gifts checking account, there were total summary of expenditures is $28,853. In credit card expenditures, these are September of 2023 credit card purchases. Total amount was $17,130. I sold for approval of this routine for October of 2023.
has been moved and properly second, that the Commission will accept the October 2023. expense summary report. Is there any discussion on the motion? Hearing none, Mr. Rice? Call for the Yes. Yes. Yes. Thank you. At this point, I will ask commissioners, is there any new business? Any new business?
We didn't know that. We have a new employee. And we'd like for him to stand up and tell us
if so we have we want to introduce the commission to our new procurement manager Miss Toria love comes to us from the city of Detroit by way of trade public schools as well. So she is she is a native Detroit abou let her stand and say hello to the submission.
afternoon my name is procurement manager. I have experience in both the private and the public sector, most recently with the city of Detroit and Detroit public schools as well. I've been here for about four weeks now. And in that time, I've learned a great deal. Well of course I do have so much more to learn. But I have received a lot of support from everybody in the department. And I look forward to working with you guys and making sure that the procurement process is efficient and easy.
Good I will do this. There is no other new business. If not, we will go into old business. And I will take, I will say ownership, but I must be our contract commissioners that needs to be assigned for 1259 45 of the American Federation of State County Employees AFL CIO, it has not been done by our vice president. And at this point, I need direction and clarification of how to approve this, which we have already approved this contract, the signature needed by the Vice President is short. We have not had communication from her. And so I could not proceed to sign her name without her authorization. So I bring that to you, the commissioners on proceeding to get this contract signed, because it has been approved by this commission.
Mr. Commissioner hits
just to the general public, this is a contract was negotiated, negotiated some time ago, and had been approved by this board and I assume the approval as well by the union. Yeah, what is your only execution of a signature Yes, on it, that will allow in situations where commissioner is, for whatever reason, though, they were able to do that, the real, that I mean, the real power is in the body itself. And so I would suggest that one of the commissioners volunteer, so we can put it in the form of a motion to substitute for Mrs. Short signature, so that we have a executing signature on the document. And if we do it that way, hold that as a board, we can move forward and not have to sit on the table.
Commissioner Jackson,
I wasn't the Vice President's signature through our Bibles. But since we're here and it seems to be a requirement. With a signature from myself, the current secretary suffice to move this forward. And in order to be legal, or is it just we have to have that signature of that particular vice president?
I'm sorry, for clarification isn't in the Bible. So the requirement comes from as practice or best practice. Okay.
Her name is on the contract. Amazon? We have communicated that. And I've asked with no response,
that we're just looking for a delegation of authority. That's right. Yes. So I would move that we delegate the authority to execute the collective bargaining agreement between all of the unions
Commissioner Hagen, Freilich until such time as all of the collective bargaining agreements are signed,
and he says secondarily, Lisa, second. Okay. It is proc been properly moved. And second, the delegation of authority to sign this contract and any others you said, basically, to the president, he doesn't even try it at this point. Is there discussion on the motion? Yes. Yes. Commissioner. My understanding
is that that really requires two signatures. One of them is already
the I've already signed, correct? Yes. And I withdraw that motion.
Right. And I would just simply say delegated to someone else. So that they're two separate delegates
to Commissioner, Jack's secretary to execute on behalf of the commission, any collective bargaining agreements that are outstanding, and still need to be executed this year. Are you okay? Right
at this point, I have a motion. The first was rescinded by the maker and as a result in a new motion, that this authority be delegated to the Secretary of the Commission, which was commissioner Franklin. We have had a proper second on that motion. Is there any discussion by the commissioners? On this motion? Hearing none, Miss rice. Would you call for the vote? Yes. Yes, yes. Yes.
Are you violating your bylaws not?
Not in the bylaws, clarify. Clarify. Okay. At this point for myself is I have no other old business concerns but I was greatly concerned and I say that I think it is other old business commissioners. Any other old business. Okay, we will accept a motion to adjourn. I support that. Commissioner Adams a second. Okay. Mr. Gates gave me
the next two. Gregory Are we good? We're good. Okay. call for the vote miss. Right? Yes. Yes. Yes. The meeting is now adjourned.