Okay, I'm just gonna now you guys want to just react the last 30 minutes that
presentation recording reminder, just in case. Yeah, oh
god, okay. Just super quick to reiterate. Um, okay, so the basic
material working group doesn't work.
Yes, okay. The language is February process for managing our public facing material, blog post, everything else, create temporary working group that was a maximum of two to three months for developing a process. We're well past the two to three month limit at this point. Paolo brought up that we should finally make a decision on this. He wanted to ask Put, put it on the floor for the vote or for a vote. That's a membership like, what do you guys want? So we can finally bring it to you guys instead of just doing meetings. Steering committee's concern again was that the lack of interest in the subject, despite it being on the agenda, shows that we should probably table this issue until members have more experience with like this process and we run into issues. And once people are coming up against issues and saying, Hey, we don't like how this is working, then we can go ahead and talk about a different process, but voting on something now seemed inappropriate when, like, no one's really even had a chance to think about it or has really had concerns. And so again, approval would just be by steering committee. They vote down their lane, but steering committee can improve other people's stuff. Approval can be recalled by three fourths vote as steering committee, or by the same process of side quest. And then okay, the temporary working group would be modified. This was Riley's suggestion to be SOP, like development group. So standard operating procedure to help identify and develop necessary SOPs. So if there's a if they're like one of the tasks or stuff that because steering should be handing stuff out. So like working on the calendar, we need to be handing that stuff for stuff off. So then, when someone else in November wants to nominate themselves for steering, they know how to do steering role, right? It's really bad as steering pops off, and we're like, all right, it's on your own. Like, good luck. So that group, which we can just make into a thread, and anyone can, like, be in the group, I guess. But talk to Riley, like, figure out, prioritize SOPs to tell us, like, Hey, make sure you guys do this first. You can develop SOPs, and the ones that we do make, we have a couple up, I think, right now, that they meet the standards and that they're usable, and they're not just like big, kind of UN interpretable language. Okay, so that would be the vote. Would just be, well, any discussion before we move forward. Sorry, we had said that slowly. Just for the record, we just forgot to record
great recap.
Fastest one, I think, any, yeah, any discussion, any comments, any opinion, any agreeing with maybe what's what the status quo is,
right? So the the vote would be to table the discussion and then vote on this. Okay? I think we need two votes.
Okay, so we're gonna motion to table discussion. Is that what you're saying? I if
anyone wants to talk about a process for working material, now would be the time. And then we'd vote on tabling that vote, and then we'd bring this one up the next month, next meeting.
Sorry, just are we voting it on what we decide today or next? Yeah,
so we first, we'd have to table this one, because how I'd put it up as an agenda item, so we can have a discussion before we vote on tabling. And then if it seems like we're moving forward with this, then we can have a discussion and then vote on this. Or if we want to have a full on discussion on this, we and decide an alternate process. Now we can do that.
My only thing is, if Paulo didn't have an opportunity to present it, and that was something he was specifically requesting to do, my only thing is, like, if we vote to not do it, then did we get like, a full picture, or are other people getting a full picture of if that's something they do or do not want to move forward with? That's my opinion. Bosma was going to say the same thing, and Tanner agrees. I
So do we want to postpone any discussion? Any we can have discussion, but postpone any voting. Okay, so we're gonna just go ahead. Do we have the motion for discussion? I. Okay, we're gonna motion to table the presentation about, about, I was gonna say, about public facing working material, very working group, Bosma seconds, and Robbie raises his hand. Do you have a question second? No, I was voting. Oh, okay, so Robbie's just ahead of us, ahead of the game. Favor to table the public facing working group, 123456, those opposed? Sorry,
this is tabling the vote yes,
so we can do it next okay? Or next month? Sure.
Yeah. Oh. Any abstain? All right, did you? Oh, so we had eight votes, then motion passes the table. Okay, now we're gonna motion for discussion. Motion, have open discussion. About discussion. We can just have discussion. All right, who wants to discuss?
Going really quick, I vaguely remember talking about this. We talked for a really long time about the like ethics and ethos and pathos of how this was going to go. And ultimately, I think our simplified version of just like, if someone doesn't like something, we do quorum plus one, and I like that, but everyone, I feel like everyone should get a little bit of a platform just to see if that's something that works for everyone. And I just wanted to make we thought about it a lot, and we ultimately ended up on something that's just a boiler plate. So there's just a heads up. If you have a better idea, please present.
I think it's very well thought out, and I am totally okay with keeping it the way it is, but I would like to hear Paulo's further discussion of it. Any comments, any thoughts, yeah, um,
remember, um, at the socialized me, I mean, Harpreet, we're talking about, how do we communicate with more people? I was thinking more about that, maybe accepting, maybe, like, a pyramid scheme, cell kind of system thing going that I was kind of thinking of where, like, when, like, two new members join someone who's, like, a more experienced and trusted member is, like, their go to person. And whenever we have, like, an event, he contacts those, those two people. Like, like, for example, I'm a, I'm a new, new member. Let's say, like, Tanner, he's been, are you a founding member, or was a founding member? So, like, whatever. Like, okay, like, it's like, seeing is how you this bad example. Because, like, You're, like, a founding, a founding member, therefore like, or like, just an experienced member, like, you could be the example of it. Sorry, that wasn't necessarily complicating it. Like, let's say like, like, I'm a new member. I joined the org, and so Tanner, he always reaches out to me to say, hey, hey, we're, hey, we're having a meeting. We're doing this as, like, a personal touch to it, as we're communicating things. So just having it be posted, because I don't want to download any more apps. I have enough apps on my phone, just text me, or even, like, send me a letter. If you can say like thing, like, no, doesn't mean that it'll be good or so that's like this, like a Tanner will be assigned to, yeah, it's like, he'll be assigned to two new members. And then when I have been a member for like, a year, and you guys like, Trust me. Trust me. The steering committee will promote me to a deputy. And when we get a new member, I then, like, delegate to them. And that's kind of, kind of, kind of the system we use. That's
just an idea I had that's that's pretty similar to the mentorship program that we had thought it out so
and never implemented, which is 90% of us. No,
I wanted to quickly add on. I really like that idea, and I've been having conversations recently about maybe doing having interest forms so when new members come in, we can tell them about the campaigns, and pretty much, like, you know, we we have so much to do, like, not just with the campaigns, but even just the actual, like foundation of the org, like the handbook, we need to get stuff like that done so possibly having even like a that was not You're doing great. It's not you. Oh, whoever it is, you're doing great. Yeah, we are all responsible. But also having, like an interest sheet, or like an interest form where people can be like, Okay, are you interested in writing? Oh, well, we need people to write for the website. Or are you interested? Are you good with Photoshop? Okay, do you want to help with, like, banners or doing the images for our posts, like, just something like that, just so new members from the start can be like, Okay, this is what I'm interested in. This is what I want to do. This is a campaign that I'm I mean, we. Everyone works in like, you know, we're all in both campaigns. But if someone wants to focus more on whatever, or do more, you know what I mean, like just having, I think an interest form would be nice. And with the orientation coming up, just seeing what type of work people are interested in, how we can use that to our best. I'm literally forgetting the phrase, but there's a whole phrase for it, but, yeah, how we can use that to our advantage?
Sorry. I was laughing because Riley brought this up in like, our first two meetings, and we never did it.
Oh, Riley. I support this idea.
Riley did, like, they're taking all my ideas. They come like they take all my ideas.
Yeah, honestly, if anyone, if anyone wants to sit with me for an hour a week working on this stuff, I'm 100% down to do it. I'm just not a very good writer.
Yeah, I think the, the only add on, I will say, to the interest form thing is, what we want to avoid is people, like, siloing themselves in like, a certain skill set, because we we want to Skill Share. So we want everyone to be a writer eventually, Photoshop. Maybe not. That's, you know, different, but like, you know, make some kind of different art, yeah, pay for an Adobe class, because, because what we don't want is like, like, all of our like, emails being written by like three people, because they're the writers, you know. So, I mean, I, I agree with you, but it's also like, once we know it, like, it would be up to steering then to make sure those people are not self siloing. And it's like, Hey, I know you said you're a writer, but we got to make like, a banner you can paint. So go paint. Well, I
agree. And then that could go back to the mentorship program of like, okay, you're good at writing. You already feel confident in this. How about you do a how to make a banner class, how to, I don't know, create a pledge, anything like that. Like, just so, yeah, people do feel more because I think as a new member, it might be very intimidating to just jump in, and people are like, okay, help us with pledge language. Help us do this. Create emails when you're like, I don't even know the language and how it works, and any of that sort of stuff. So yeah,
that's definitely a good starting off point for new members.
So these are all great. I do want to go back to the public facing stuff a little bit, so it's fine. I appreciate that it was brought up and that it was recorded too. But the as far as the public facing group, I think I am at in the moment, I am all about like, okay, we can create a system. We can create a workflow, right? I am kind of all about workflow sometimes because, like, I want to make sure I know how to do something, especially at work. But at the same time, then we also want to keep in mind, are we going to create more bureaucracy? Are we going to create more like, are we creating more barriers to creating something, potentially, if we're creating a lot of like, approvals or recalls, I mean, those things are already kind of, you know, from what we have, like the status quo right now, is what we're calling it. There's an opportunity to kind of have that without creating more things. There was also discussion, when we were talking about the working group, public facing working group, about, like, you know, this could be an opportunity to create more roles for people in the org, right, where someone has an established title of like, you're kind of focused on this material, and it's not all in the hands of steering or, you know, it kind of takes load off from people, right? Those are some of the things that I can remember that were kind of discussed. But then it means, like we're creating, we're having to create and think about systems, new systems, and that we have to kind of come put into place. So I think at that point for me, I was like, wow, this is kind of a lot, you know, this isn't this. This could be, this is just, can just be an endless hole that we dig. And so then, you know, it's like, hey, if we want to kind of trust one another, and if we know that these are all temporary positions that we can also trust one another to feel like, hey, you know what? I think that what we said or what we put up was not appropriate, or was not something that we truly maybe believe in, or maybe even just one individual person had concerns about it and like, Hey, I have this concern about it. I don't know what you think. Or why was this language put in there? Maybe just trying to get to understand each other a little bit more as a way to kind of figure out, why did we come to this conclusion or decision on, like, the type of graphic we made, or the type of text that we put out in a letter? And I think overall, you know, from some of the discussions I've had with with other members, it's kind of like, hey, if this is something that we really want to make sure we do right? Like, let's get more people into it. Let's not have, you know, one person that focuses on making the emails or the text to the caption. That's kind of why we're trying to create these tasks, right? Are we going to potentially mess up? Are we going to potentially have wording that's weird or, you know, maybe doesn't align with what we think probably right, but that's, you know, that's kind of where we have to come into play and kind of actually keep each other accountable in some way. So I think that right now, at least for myself, speaking for myself, I think right now, the status quo could be just fine and like it was mentioned, if we need to create something, or if it's like, hey, you know what we're doing this thing over and over again, we're repeating the situation where we're having to correct this thing. Or someone is like, maybe we need to change this. Then maybe we can put something in place.
To be quite frank, I do want to hear Paolo talk about it, because maybe I'm not understanding it in like, I know before anything gets posted, like visuals get posted, it's put in the WhatsApp group, I then understand, because Paolo isn't in it that maybe that could be, I'm not sure, but to be completely frank, if this like, I understand that this would make like, have people have more positions, or like do More. Personally, I think that were this could possibly be prioritizing the wrong thing, which, again, is why I want Paolo to be here and to defend this. Because we are stretching ourselves thin when it comes to the tenant union stuff, and with the upcoming no votes for campaigns, we are getting the same people doing the same things. So instead of having people in the working the public facing material to have that position, Hey, man, we need positions in other things. But that is, again, just personally how I feel. And I would absolutely love to hear what Paolo has to say about this, because maybe I'm just seeing it from one perspective.
Yeah, and me and Riley plan to talk about this, but we didn't really get a chance put it together, and maybe we'll do the reading and then put it together. But just like the role, if they're in committee, like the reason, like we are in, like, we're in elected, recallable positions. And because of that, like, we are supposed to, like, the the reason it's kind of okay for us to have the last say is because you guys can recall us if we're approving random BS, but like, that should always be the first option. Like, we should be in an org where, if something is getting approved all the time, we're like, all right, what the heck, man? Like, have a meeting. And there should be enough like, mutual trust for us to just have a meeting and be like, are pretty like, we got to talk, and then we can have that discussion. Or like, we're critical of what's happening, and that's okay, and like, we both respond, respectively, respectfully to that criticism, but we got to be, like, open and transparent with like, those kind of critiques. And I think I was falling back on, like, well, we'll use bylaws to make sure things aren't going wrong. Like, doesn't really work, because at the end of the day, it's a volunteer org if, like, you're trying to do something bad and people are calling you out, like, you're just going to quit, like, if a bylaw standing in your way. So yeah, but I think me and Riley will probably put up, put together something for the next meeting to kind of clarify that.
And one last thing that I think I want to add that, if, like, sometimes there, there can be like, even for myself, like, there's been times where I thought, Oh, well, you know, there, it might, this might make sense, or this might be appropriate, especially if the work of the public face material is primarily being done by one person, and so if that, but that is something that I think organization wise, we need to probably fix, is more of like, okay, well if, if the concern is one person's doing it and writing it and posting it, publishing it, then maybe we need to see if other people want to do that. So, um, so it's not just a thought of like, we need to have a council. We need to have a group that approves something that's been made, and we if we have multiple people with their hands dipped into the work that is going to be sent out. Then we're, in a way, kind of all looking at each other's work and like, Hey, that looks good. That looks good. And you know, we were starting with that, with the tenant union stuff at one point, where we were kind of working on email blasts, and we kind of separated the tasks. So. So I think it's just more like, maybe we just need to reflect on if it's a concern of one, one person having or one group having the access to that, or that is creating those things. And I'm like, Hey, I'd encourage anyone, even myself, to try to do more of that, and then that can maybe lessen the concern, too, that we have,
yeah, and just to go off, what best mo saying, like, ideally, oh, sorry, Riley, go ahead.
No, you'll say, you're saying, I'll
Okay, um, yeah, just the matter of, like, making it a single position to approve, like, all public material. It's just we have, we do have a right variety of things going on. So ideally you'd want the person, like most, like the steering member, closely aligned to it. We should have the best idea about what like all the membership is thinking like part of running for steering is that you are going to be more available than all other members, and you're supposed to be in contact with more members than the usual member. So you have an idea of like, yeah, this probably shouldn't get posted, because we know, I know there's like, five people who are not going to like this. Let's go talk about it at a meeting, versus just like one person who's not that available, who's just like, I think this sounds okay, and then we get like issues, and then, like, besmel was saying we, like, we need to, like, Riley's basically taking two positions at once, because we just didn't have enough people at the first meeting. Like, sacrifice their time. Thank you again, Robbie Chris and Riley. And so his position is, like, morphed into, he's doing two positions at once, and so to lighten his load, like we still need that's a position we need to fill already. So like, again, it's just like we are stretched thin already and then creating more work. I think, like, some of the proposals, like, if one committee responds within four hours, then it gets tossed to someone else. And I was like, anyone that has, like, if you have to reply within a week, it's too short. Like, that's about the time that, like normal members need, unless you're like the insane steering committee people and sacrifice your life. So, yeah, sorry, go ahead. Riley,
well, here you're Yeah, wait what, go ahead. So I, I think that, like the the issue was right, that when we came up with the idea for this group. What, I think, what everyone wanted was a little more clarity on, like, how things got done. Because, like, even the founding, the people who were here at the very first meeting, most of us don't have a lot of, like, organizing experience. Like, I have a little bit, I think Harpreet is a little bit Adrian. I don't know, do you? I don't know, right? Like, we're not, like, super experienced people, and so what we what, I think part of it was we were trying to figure out, like, what is the best way to make sure that someone comes in and has an easier time just getting right into the work than we do, but also making sure that the things that we put out are not, you know, we're not saying dumb stuff and like or letting like us letting any one individual, like have completely control over social media or like, whatever, right and be I think part of the problem is that, because we don't have like a cohesive understanding of like As a group, how we think organizations should function. We kind of were, like, spitballing a whole bunch of different ideas at the same time. And the thing is, like, we have, we have a pretty decent system already in place. We just don't really implement it, but we do still need to. And I'm talking about the steering committee being like, recallable. And like, you know, having the last say, or whatever you want to say it about, in whatever position they're in. But we do still need to, like, create systems or guides or AIDS or whatever for new members so that they can immediately get in and start working right, so they're not confused or, like, trying to recreate all like, literally, I know that I've I already know that I failed, because you guys are having a conversation about things that I talked about a year ago, right? So, like, I obviously, I didn't implement those systems appropriately, right? And but so if we can do that, so that going forward, the people who are who consider you guys to be old members, right, or experienced, organized or whatever, so that they can easily come in and just immediately get in the work, like, that's what I would like this, this group to be about.
Yeah, I think the idea was, like, if we ask you to draft an email, here's like, a email template that you can follow. Like, it should have this at the top, this middle, like, one ask, like, there's a format to like, creating good emails that get people to like, click on the action and do action. I think that's what like, Riley, you were saying, like, had in mind, like, kind of style guide process that way you ask you to like. Like something, it's like, you're not starting from scratch, you're just plugging into a template that we have.
I'm gonna make this really quick, because it could also open a can of worm. Worms. No, so I'm just gonna make it really quick. I do think that, yeah, the whole idea of like people coming in and like being ready to do are able to do everything, is a great idea. I do think that that would mean that we would have to have trainings when you're the new, oh, I'm you're just stabbed. Also, it shouldn't be just on one person, which goes back to the bigger issue here, that it it's on everyone's shoulders. And it shouldn't just be on one person's shoulders, who already doing one thing like steering, is already stretching you thin, and then doing two other things will stretch you even thinner. Like, it's not on one person. So I don't mean to call you out. I'm calling out the entire structure itself myself. Oh, well, that's on you. But yeah, so like, then this would open the conversation to, like, okay, in having like a training committee, or like an orientation committee, that would, I think that would be a lot more helpful, so that people are overwhelmed, so that if someone calls out sick, or is it feeling well or it's just a bad month, then we don't have to scramble and then have people that are already working themselves thin, working themselves even thinner to meet everything, or just not having any events for that month. I yeah, that's all I want to say. Yeah. It's
definitely a larger discussion that we need to have. But yeah, we've talked about it before.
Yeah, who's writing them though?
Chris, take it away.
It's gotten so much better. It was really bad before, and no one knew anything what was going on. I think even in the past month, things have gotten like, the forum is readable. It's legible. Thank you, Harpreet, and also, Riley. Don't feel bad, because we also just got the database up last month, and we were working on it for like, all the entire time.
So we need to recruit more. That's what we got to do. But I think I'm gonna go, oh Riley, go ahead. Closing statement, no, no, we're good. You sure? Yeah, you're questioning your question
mark. I I'm good. If anybody wants to schedule an hour a week with me to work on these things, I'm happy to do it, please.
All right, yeah, last thing from Basma,
speaking of scheduling, if Monday working meetings do not work for you, please reach out to me. I am a parallel play type gal. That is how I work. So if you want, just let me know when you're free and we can work together. Also, I think Stockton should be decorated with posters about what's going on in Philistine and banners. So if you're interested in possibly a banner drop or wheat pasting, Riley, I know that you're interested in this, but if anyone else is interested in this, in accessorizing Stockton, please let me know.
So this is a little off topic too, but we, when I met with Harpreet over the tenant union stuff, we I came up with idea that we create, like buttons or stickers that the tenants can show that they're like, I am a working class tenant union member. Um, so that's why we were trying to find someone who had a button maker, and Riley now has one. So Riley will try to hit you. I got it, but, um, we're working. We kind of came up with, we looked at other tenant union logos, and we're going to see if we can adapt something from that. But yes, we're going to DIY ourselves out of this. So yeah, so yes to the all the art pasting stuff. Okay, we're going to go ahead vote to adjourn this meeting. I. Oh, wait, motion to vote, yeah, second by Harpreet, we're going to go ahead and vote all those in favor of ending the meeting. All right, Riley actually voted in favor. Okay,
we have, I know I usually want to, you know, whatever, we can have a short meeting today.