No recording in progress worrying you're taking minutes know very clear yeah yeah I mean, I don't know what it's nice. Thank you guys. Thank you so much we are ready. We're going to call the meeting to order the DRC FA. On Wednesday. No, it's not Wednesday the 28th this Friday the 30th
so we will convene the public hearing from the operating and capital budget. This information has been available to the public since September 18. And I'd now like to call the order of the regular meeting. Minutes supposed to note that there are no no one has is this right note that no one has no one's requested to speak at the meeting. Great. So we'll move on to the call to order for the regular meeting of the DRC FA called Mr. Abood. Yes, I'm here Well, I have to close this
I'm sorry. So I have to close the public. First before I open it, I am so sorry. It's my it's my first budget. Okay, I'm going to do I take a vote to close the or No, I just officially closed the public meeting on the budget. Okay. Now, I'll call to order the DRC F a regular meeting. Mr. Boone? Yes. Miss Canada me, Miss Lane. Yes, Mr. millenary. Ms. Wylie Great. All accounted for. Can we consider a resolution to approve the minutes of August 25 2022. So moved. Second. It's been moved in second. All in favor.
Aye.
Marilyn, I'm sorry, that hearing. Okay, the first thing we want to do is we're moving the agenda a little bit and I'm going to move into the officer elections. First and foremost. I just want to say a few words. I am this will be my last meeting. I'm leaving the board as of this afternoon, and I want to say publicly in the meeting how much the last almost eight years have meant to me being here. It's been an amazing experience that I wouldn't trade for anything. I want to thank CEO Warren Evans for the opportunity. And I want to thank the former chair and board members that I started with Larry Alexander and Lehmann and Mike and Jack, Joe, everybody was just so terrific to work with for so long and then I want to thank my current board members. You guys have been fantastic. I love working with you and getting to know you better and I especially want to thank all of the staff at the authority and Huntington place. I feel like a member of the family here and it's been just phenomenal being a part of you know, your recording stopped
flame throwers are
a definition of candles. Fireworks is defined our preferences define and again,
reporting in progress you as the owner
do. So somebody comes in on property and they have to be the admin and she ensure that and protect us. So one thing to consider is anytime somebody has pyrotechnics request to Ireland, if that's that's concerning,
and do they usually have a keyboard on my wedding film or theater and we had a fire show? Remember what happened but yeah.
Yeah. The Mr. Booth what happens is that every show that comes into the building has to provide extensive indemnity insurance for the building and then if someone were to look to have pyrotechnics, and the fire department would get involved, and we'd also require an additional insurance rider and again, the the event management team basically is the first line of defense. And they'll have you know, and they're always vigilant with that as far as like if if all of a sudden they, you know, a pyrotechnics ban or something shows up they'd be like, Hey, this isn't on the schedule and I'd have to stop
it. Slot verification, burn down because of that you have coverage for us is more injuries.
All right. All right. Good. Luck sleep.
Yeah, just couple questions. Thinking ahead. Obviously, what's hurricane Ian that's going to put a big strain on next year for everybody you know, because it's so catastrophic over there. It's, you know, prayers and thoughts to everybody in Florida. You use the number 30 million which is a large number for carriers to ensure what can we do? I mean, we need to carry the adequate amount of assurance we don't need to over insure, I mean, we have good rating where we haven't had then if, like Mr. Malaria have said that where we are requiring our customers to carry in and name the center. So we're already named under their policy. I'm just concerned we should look at next year. Don't keep coming back with that 30 million. I think maybe there should be a good analogy as to that number just because we picked that number. What would what would necessitate a $30 million losses. So
you'll recall my worth. In the middle of a pandemic, we lower that. And the way it's structured is three separate characters. So if we wanted to reduce that further, we could we know exactly how much savings. You're absolutely right and transfer the risks. That's how you can get $30 million in coverage for $275,000 So if we were to count from 30 to 20, for instance, you would save $48,000 approximately
$10 million.
There is a cost of that capacity, just the insurance company have to charge something to provide coverage. And then we will say that that is a very low cost. So I think the question would be more fair for the team. You know what risk appetite you have,
right? And that to put you on spot here going forward with what you've done in the work you have now. But like starting tomorrow, start putting together those illustrations and those options so we don't get down to like, you know, the 11th hour doing it. And we have to anticipate those numbers are only going to go up whatever you're projecting right now because of hurricane in. So we need to get creative in terms of you know, trying to maintain adequate coverage, but not over insuring because we don't have a high risk of incidents. And certainly, and Jeff could speak to this. He's a trial lawyer and goes in there. I mean, you can only get what you have right I mean, it's not like we have it's not like we have a lot of assets here and a public building. But the last few Andrews be underinsured and then we get you know, criticized or maybe legally liable because we didn't have an adequate insurance. So I think there's that balance. And I was just maybe you could give us actions anticipating what's going to come next year.
Yeah. Property. This right, the hope is we continue to scale renewables like this and present them in a fashion where you choose whether to buy 1020 10 million in auctions.
And is there someone brella policies and the commercial
deficits
you're basically buying an umbrella policy for you have any catastrophic we're talking several people injured?
Yeah, like a roof collapses
all right. Nothing to do with the tenants. Right the tenancy, any of that any of the paint, but
then it's going to be incumbent on us for all their contractors to have adequate insurance that well, we just got to layer it all the way up so nobody's left What
if another entity tried to buy this $30 million the reason we were able to get it for SBR is because of all those things that the team's done through restraints work and then relying on the identity contracts with the with the different shows there.
And having no incidences, like certain right, there's been no major incidents right. So I mean, that.
No, you said this. I believe that. What's the difference, though, again, between the 20 and 30. And then my second question after that is, is there a potential get higher than 30? Also, and as we go up, does it go up in the same amount or does that amount get smaller incrementally as we go
up in most expensive layers higher? That costs 175,000 cups. Next 10 million is 5055 30 10 million is for games. We use the buyer has mentioned 50 Yeah, you see how the drop off is huge effort. 1020. It's not very much less that whole cost of capital I brought up is probably going to go down to 45 and 43. Got it.
I just don't see how we go anything less than 30 and unconscious. That's why I kind of like to know even potentially getting more coverage but
I would estimate to be a very similar cost but what $50,000
based on other centers and others that we are we in the ballpark with a 30 Yeah, I
think do you insure other centers you can you can you run a report on that. That'd be great. So I like Siena square footage
bases and a lot of them are also part of the city or county so
they haven't done the educational exposures
as well. But right but yeah, I can I can run a report.
If I may, is the question more not necessarily the cost, but how much we're insuring per square foot. So it's gonna
be both because next year you can anticipate,
but I mean, that's what I'm asking is, do we want to benchmark? You know, how many centers have 50 million a liability? How many centers have for your liability and how big are they in where do we stack relative to?
I think Jeff has a
question I kind of did because I just want to make sure that we have not like I think you can never have enough and 40 grand to regret it someday and especially with a catastrophic injury and with as many people are in here, or could be in here for an event $30 million
figure depends on the event if it's a contractor, they got their insurance, I mean your labor are gonna be those kinds of, you're layering those kinds of,
and I'm sure and share what the requirements are typically submitted. 2 million or 2 million, so again, catastrophic to millions just
Yeah, I'm just just been nice the next year be 21% instead of 48. It'll be $100,000 increase. Well, I mean, it's common, you know, someone's gonna pay for all this Yeah, damage for the next. A really think that
will be more property insurance that's actually live renewal. This is going to be driven by what happens in the courts, how big the settlements continue to get
a quick question for you. So if we're locked in it 30 For this year in next year, say they are going to increase 20 30% Whatever, you know, hypothetically, are we? Well, I guess I should ask the other way. If we have 20 million this year, and we want to go up to 30 versus say a 30 is a Do we have any sort of advantage price wise if we're already locked in at a higher coverage? Or not really easy
though? I think when you get rid of coverage, you're navigating exactly what it costs. But you know, it's it's you
won't know that. Yeah, and I got
it for some reason. We did this report and the board that was why so by 50 million, we can buy 50 million coverage in 30 days. We know just relaxing this is for the next year, but through the year. If we determine it's not enough, we can secure additional coverage
and deductible you might be able to get I would maxed out on deducted
if it was 100,000.
We might consider that. I mean, I don't know what the difference and when you start looking at your breakpoint and deductibles. Yeah, because if you've got a $30 million claim with 100,000
Well, exactly and we haven't had a claim right we have insurance companies looking at whether it's 100,000 or 500,000. And there's no claim activity so you're not going to see a huge break in premium here. They're concerned about several people dying, injured and their $10 million being disclosed. Any further questions? I'm going to call for a vote and I guess we didn't
make a motion. To accept
the renew our insurance.
Right we have a motion in a second. As powers would you like to call the vote
to approve the binding of this insurances proposed? Joseph Abu Jeffrey Jeffrey. Miss Canada? Yes, Miss Lane. Yes. Mr. Molinari? Yes. Miss Wiley. Yes. This motion passes,
motion passes.
Designer, you'll be
able to get those reports that like tomorrow but it's just when we get this right a bunch of time. It really doesn't allow a lot of you know, and not that we would like those numbers in but it gives you a good learning curve to ask him what that actually means and making a decision. Thanks.
Mr. Shawbrook. I'd like to compliment you on being able to explain it all to us as even as laymen we are understood to appreciate
Mr. Barrow.
Before I begin, I just want to take this opportunity to introduce the board and the rest of the team to review executive chips is one star. She she started with us on Plum and this is her first official board meeting segment last week, mentioning the face here's another trend that began October so very pleased to have her work in a transition with the fiscal space. They're building out some locks area, making sure we have some investment in my office so we're in plus what we're physically located right now but
have March. Welcome next one is consider a resolution
to approve the operating capital budget for fiscal 22.3.
The board has had
requested information for some time.
August 21 February we've had a couple of
sessions to review the budget. what's contained in the budget up to that time? Just a general view very,
very high level just so for
right now. budget for the entire organization is projecting a positive Libra net of subsidy. That can even add a subsidy for taking all the substance out subsidies for operating subsidy subsidies for debt subsidies with just focusing on operating revenue and operating expense, whatever that comes down to for 2223. We're projecting a positive balance of 44. That is the task that was set for us in enabling legislation that we get to break even at a subsidy. We were fortunate to achieve that three years running and we're working on fourth year right when obviously we incurred some significant deficits during the pandemic years in which the state very generously stepped up and helped us so they fly us to Protection Fund why way to shore up our deficits during the COVID years. And, but for next year, we are projecting a positive balance once again. Getting us back to where we're supposed to be and again, achieving that earlier we were supposed to get to that breakeven point at that point. Once the substance ended we were designated or achieving at before the subsidy ceases.
The question of course, could you make up not in depth? So having a positive million for the task for this? How do you what do you what's going to make that happen? Can you give us an what was the expectation now that number is driven
by what will happen is continued it's continued vigilance, constant revisions on monitoring our costs and making sure that our cost structure matches the level of activity.
I think if if credit mislim would like to get an idea on on how that would actually take place like the deficit for the convention center will be X dollars the deficit for the authority operationally X dollars and the profit from the parking operation will be X dollars, which will then demonstrate
Yeah, yeah. I think you projected in your mind somehow the perfect world happens it is but there must be some driving sort of plan that would you would think is going to make that happen? Sure.
Right now for the authority for 2023. The authority components of
subsidy
is
a
loss of $208,000 and you can see
if if the board members in
the very first tab which is the cash flow projection, the cash flow projections have for the accountant the fiscal 23 You have each of the line items in categories, their authority administration, it's a projected Bosma underneath $1,000. For parking gets a projected profit of 4,000,009 5150. And then for Huntington place, operations lesson fares and maintenance that's objective was 1 million 633 demand then the 100 place repairs and management system 55. So again, when you add those four columns up, that's where you get to deposit 1,000,003 44.
And again, in
I misinterpreted your question, I apologize. But how do we achieve this? We achieve this by making sure that at all times we are doing everything we can to operate as efficiently as possible while still providing superior service. So if they're in a they're in the budget, they're TBD items. That are protected for the budget. If those TBE items don't occur, naturally we adjusted. If the events don't happen, the labor doesn't happen. Right? So we control our costs that way. It's just a classic vigilance to maintaining our finger on the pulse of the operation and making sure that you're operating as efficient as we can all.
Excellent, thank you.
Any other questions? mysoline I guess I think many of us have spoken about the budget circumstances. Do I believe you had the best point of view on the approval of the budget? We're going to I believe moving a provisional approval, form or format with regard to the ops, the parking and the authority administrator.
And the board was generous enough to understand because of the timing, where we've done, you know, working through some of these questions, and that to hold up the budget and make it on time. I made the suggestion that we move to approve as presented the Huntington and the parking budget. And then the authorities budget, if we may just continue it. In its current status for 30 days, you're funded stay in another 30 days, which in 30 days would give us enough time just to be able to get these other issues. Understood. And then the next meeting we could approve in its entirety. So basically, you have a budget. It's just a continuation of the existing budget you have for 30 days. So there's no delay and in your operations
is that that's in the form of a motion.
It can be I was willing to give my explanation first, but
if it's understood that would be
a motion if that was clear and understanding.
Okay, we have a motion and the second is powers would you call the room
do we have to restate it?
Okay. As presented the budgets for Huntington place and parking and you are provisionally or you are approving for 30 days.
The budget for existing authorities. existing budget
exists, the existing budget has not been presented budget
existing budget for 30 days and then you want to clarify what's going to happen in those 30 days and what we need.
Yeah, and within those 30 days, we'll be able to address some of the questions that we have have a better understanding and then at the next meeting, approve a
2023 budget
so basically just gives us 30 more days just to get a few things rather than carry it out here in the media and hold everything up.
Yes. That is the motion.
Is there a second? Second? Okay, then seconded. Can you tell me who I missed that? This? Okay. And then. Approval, Mr. Abood? Yes. Miss Canada? Yes, Miss Lane. Yes, Mr. Molinari. Yes. Is Wiley. Yes,
that motion carries.
The next item on our agenda
are the consolidated financial statements for the authority and replace for July and replace p&l For the month of August. Again, these items within the workbook and in the interest of time, it was requested that rather than go through all the numbers, I just open it up as a question for books for either the July consolidated a segment where the artist can now accept those questions.
Anybody have any questions? So I think we're good then. Mr. Barrow. Thank you. The next night
on my agenda is
a leadership brief
I believe is on page 77 104 books. A leadership
brief
concerning the ASM global contract renewal. Just in brief, there was a committee a subcommittee board that was approved to review the RFP process for the ministry contract and committee consisted of Miss light. Mr. Chairman, and committee met multiple times at several discussions. The outcome of those discussions was a recommendation that the current contract for ASM will be extended for a period of two years and three months that will take it from October 1 of 2022
to December 31
of 20.4. The reason for the additional three months is jobs. With the auto show occurring in September, the committee members, please committee members and finally, if I missed anything, please feel free but the committee felt that it wasn't appropriate. That the contract would end right at the end of September when we are in the wrap up of the auto show. So the additional three months time gives a little bit more room to cushion to wrap up the show and kind of close out the fiscal year. And so the two year and three month period was suggested in conversation I was asked in tasked by the board at that time to go back to ASM global and see if they were amenable to extending under the current terms of the agreement. And they were amenable to that. I did stress to them that the board. There were additional tasks that the board would like to assign to them during this period to get done. And in the current framework of the incentive fee. There is a specific line for born assigned tat board assigned tasks. So the board can assign ASM global anything at once and it's already accounted for in the current structure. I would also stress you know,
the board can
amend the incentive fee formula upon mutual agreement at any time and we usually do that if the if the transition between agreements. So under this framework, we're going to do the board assign tasks through you know, whatever the board wants to see, we'll assign that task and that's how it'll be adopted. But if there was concerned about the structure, the incentive fee and how it's calculated, we can certainly negotiate that with ASM global and ultra those terms. So under under the agreement right now, we're extending under the current terms, but that doesn't preclude the board from making adjustments don't
make a motion to approve the existing ASM contract to extend out the two year extension and three months which is now till December of 2024.
As presented second,
right, we have a motion and a second. Any further questions or discussion?
I have a quick question. I don't know if it's been brought up while I was gone or not. But is the auto show planning on staying in September? Is there a chance it's going to go back
to new dates?
To be on the safe side rather than December maybe we go through end of January just in case that auto shows in January?
No as as of right now. I believe they're I believe they're locked in.
All right. All right. Yeah, I don't think there's anything or fall. All right. Yeah, good question.
All right. We have a motion and a second and closed out discussion on the leadership brief to extend the contract for ASM global for two years and three months on this powers would you like to call the roll? Yes. Yes. Yes. Yes, that's why they split
the last item on my agenda. In the run up to the auto show. We have multiple meetings with the City Building and Safety and engineering and the fire marshal and they it's part of the process. This year during the tour with fire marshal, the fire marshal raised some concerns about the steps that lead off of the loading dock. That would get people literally down to the ground level off of the loading dock if there needed to be an emergency evacuation at the center. Those there's five different sets of steps. Those steps are rarely if ever used, and the prior versions of the board and his the thinking has been spent as little as possible on those stairs because those are most likely going to be altered in some way is the expansion approved approaches and the philosophy was we don't want to put a lot of money into it and then end up having to take them out. Well, the fire marshal raised an issue said listen, we got to do some things to shore up the steps that were particularly a couple of sets of steps. All five sets of steps were not an issue. But there were some issues with a couple of the sets for instance, the metal railing part of it had rotted away and so it made the railing unstable. There were some issues with concrete chipping away at some of the stairs and you were seeing rebar and stuff. So the fire marshal asked us to implement an immediate repair in the lead up to the auto show and he wanted it done prior to the start of the auto show. And the importance of those stairs are not for everyday use. They are for emergency evacuation of the center. If something were to happen, we had a full exhibit hall. And there is a formula that exists and I do not know what that formula is. But it's literally you're just plugging things in and the formula spits out and the formula says you have to have this much evacuated capacity to get literally people down to the ground. So just getting them out to the loading dock. Even though there's a ramp on the north end of the loading dock that gets them to the sidewalk. That is not sufficient. If we had to evacuate a full exhibit hall. Part of them would come out on the loading dock and go down those stairs to the ground. And it was the condition of those stairs that the fire marshal was concerned about and he asked us to initiate emergency repair under the terms of our emergency procurement policy. It has to be deemed an emergency by myself by our construction team and by the GM it has to be $50,000 or less. And it has to be something that potentially endangers the life and safety of guests of staff or what if this condition met all of those and it was something that we couldn't just cordon it off because it's an emergency evacuation route. So we agreed that it was an emergency condition. We have since initiated that repair and it was done prior to the auto show. The projected cost at the time was 39,006 25. The costs are still coming in for that complete repair. We don't have all the bills yet but it is is going to be under 15. It's going to be around this 39,000
a year, more than a year is it
No it's
in place more than what determines if it's a capital expense is it's $10,000 or more and it has to last more than a year. So it has it has to be something more permanent in nature. And it's gonna take a year No, no, no, it's done. That's just that's just what classifies it as capital.
Okay, cool.
So in summary, routine, typical inspection routine typical inspection by the fire marshal prior to the auto show found a deficiency in the emergency exit stairs. Yep. has directed us to make repairs. You mobilize the team to make the repairs to the areas now safe. Yes. And, and now retroactively, we're going to approve the emergency action that your team is authorized to do and would seem extremely prudent in this circumstance. I have a motion second. We have a second. Yes. Oh, sorry. We have a motion in a second. Any further discussion?
Yeah. Does your fire marshal inspect yearly here? Yeah, and for but for it's not only yearly but it's for big events too. For every big event that come over?
Because I guess I mean, I totally it's emergency totally and needs to be done. It's disappointing that Adam had to be like that. Yeah. It's not even just an emergency. It's for anybody, whether it's employees or you have liability insurance, so nobody goes in the cracks are not gonna open here. Um, and I know that they have yearly inspections to make sure your buildings up to date. So this whole like emergency thing. We have to be, I think more prudent to make certain we have inspections on the building and timely way. So we address all these deficiencies, because it's an older building and they're there it
happens. You know, that's why it caught us by surprise because the fire marshal is here all the time, right. So this isn't the first time catch you by
surprise me with construction knowledge knows these need repair. And we don't need somebody to come and tell us that this shouldn't be looked at and be put on a list. My good friend John, no, he
knows it. I would agree Miss Lane in a perfect world. Our team would have been founded on
my questions, you know, what other things you know, in this building of this age? It's, you know,
in fairness, the past board made a decision not to fix the stairs because we thought we'd be further along in
Yeah, but she got the risk of employee. Yeah, you
know what I mean? This is probably was not the right board decision, but probably now that we're in this place where we
had the inspector come through because if he came through in January, it was like this. It didn't change when he came through in September. So if he's doing his inspections because it's fire even if the fire department has to come in here, you know, they don't want to have them injured trying to do their work to and if there's other areas like this in the building, so I don't know if you went out just rely on the player inspector or an actual inspection of the facility to better address these sometimes
stuff like this still passes I think what would be nice if we could have somebody within the organization or maybe John or somebody, go through everything go okay, bring it to our attention. If there is stuff, it's even questionable, and then we can look,
it's a good reminder that happened. It's an older building, and
maybe even as the chair of the Capitol we you know, yeah, yeah. You know, the group walk around every once in a while and you know,
it's been rely on the fire inspector
fire inspector. Yeah.
I get your science. Yeah.
Yeah. So just being proactive circuit about these things in the future. What other ones we have? That's a good idea, at least in capital.
funding. So any,
I trust them to be good. So it's like it's already done. The repairs long since
lovely. Yeah. All right. So we have a motion in a second. Miss powers you'd like to call the roll.
That motion, Mr. Abood? Yes. Miss Canada Yes. Lane. Yes. Yes. Yes.
Unanimous leave.
That concludes my report.
Thank you. Thank you.
I know that Miss Toro was unavailable based on the change of time, or date Excuse me. Mr. Weber, are you going to be filling in with any she didn't really give me the notes
to say so I'm gonna say no. Excellent. Excellent. I remember. I read her report. She,
you know, she's been really trying to update everybody and I know a lot of the information coming off our Big Show is still out. there to really fine tune in. So I appreciate Phil and Karen getting those breakouts to that was helpful. So
she did a good job.
So we really appreciated the rapid turnaround. I thought that was well done by the UPS team here. Miss Lane, report on the subcommittee capital improvements. Do you have any comments for today? No,
we haven't. We haven't had any meeting. We're currently at that one meeting where we've passed all those items so that the capital can keep going but we still have a host of action items from procurement. Still a lot so nothing at this point. We'll have to get back on a regular schedule.
splinting Thank you Miss Lane. Unfinished business.
Like what I know
do I need a board members have any unfinished business they'd like to discuss
other than congratulations on giving you back my board?
I guess probably, you know, a couple of things that I still have on my action item waiting for us obviously. What do we do with this Chicago trip could be the help to be able to go there and yeah, take an idea of how their procurement is going and how they're centers and see if there was any information we could share with each other. Um, I know Karen mentioned some of the we're working on a procurement and I kind of thought we wanted to get their feedback first and kind of take that Intel and see how that might marry up with what we're looking to do without making too long of a delay of course. So yeah, that was that item. And then the only other suggestion on unfinished business, we had that procurement. And we're working on the request for proposal but that ties in so I think in the same giant did a nice policy and I know Becky helped work with that. And I know that we're working on the process for ASM. Becky did a nice layout, too. So I think it's incumbent on us to follow through on the information we've been provided. So we'll move on that quickly. So we don't find herself in a delay time, where we're scrambling,
no doubt, no doubt. Something. Oh yes, Mr. McCourt?
Yeah, I think it's as long as we get ample mic before between now and the election, it's gonna be really hard to get away to go anywhere, but after that, it'd be fine and something like I'm assuming will like drive there.
Be a day trip. Probably. hopping around midway
way. Okay, so we'll fly there. Yeah, sorry. Okay. 30 minutes later. Oh, fly there and then fly back. Oh, great. Okay, two day trip. Okay. All right. Cool. Oh, okay. Is it sometime in the middle like and during the week is is great for me and something where I could be home by Oh, yeah. Like seven eight, something like that. And have enough time to plan it
with the scheduler right.
You can bring the baby and we can hit the American Girl store.
Oh, okay. Don't Don't tempt me.
She'd be able to assist us with making that happen. They've he has the relationship with this board similar to that board. So to be able to make that happen.
It doesn't look like that possibility that maybe we could look into procurement director, maybe somebody within Michigan that has you know, whether it's the state parents, somebody is going to help navigate a good process that we could consider some options off of it.
Agreed. It's,
it's not an easy undertaking. It's not just one of those just want to say go do it because writing procurement for construction, which we're going to have, you know, anywhere from hundreds of millions to billions. You really know how to what you're right is not just going out for procurement for a new copy machine or something. So you know how that's worded and who that person looks like really has to be, I think understood by us in the ministration. So we
zone in
Miss Canada, I have
a little business so I know that Maureen Devine is on Zoom and she came to me rightfully so an asked if the art report can make it back onto the agenda for these meetings. We used to report every meeting. You know what's been going on? Art was taken off for a while because during COVID nothing was going on for a very long time. That that's not the case though. And she would like to be able to deliver reports or whoever the next chair of the committee you know, one of them because there are activities happening and the board should be aware.
I think there'll be extremely valuable. I think that Ms. Lena and myself both had questions recently about the art subcommittee and and and I think if there was regular reports to this board, we wouldn't have questions.
Very good. So if we can add that to the agenda from now on?
Yes. Oh, okay. Yes, on the subcommittee, or what is the subcommittee?
The subcommittee? Well, because of COVID and also some illness issues, you know, it's been meeting more sporadically, but normally, it was meeting once a month, the same as the Capitol, like the week prior to the next meeting. Was me Greg, the stand the time, Patrick. That key driver to remember and then we have outside I'm sorry. What you mentioned, I'm sorry, of course worrying, and we haven't sold died. Folks from the art community that come in and meet with us. There's about five or six people from the art community in the city of Detroit and and surrounding suburbs that I don't want to list other names because I'm gonna mess them up. So
were you based on a stay on the subcommittee? No, no. So then we would have to find somebody from the board for the subcommittee. Yeah,
I believe Jeff. is interested.
So you guys are cool.
You're making a finite gear right.
Here's an interesting art. He's okay. He's got a good eye for already walked around.
It can be a worthy worthy successor to this course.
That's up to the chair. No,
I think it's a brilliant idea.
Yeah, that's all
this Wiley anything? No all good Mr. Booth. Any questions or unfinished business? Event something new any new business you have a new new business?
What do you think about? I was thinking about this last night because at the time a calendar just crunches in. While we have Harrington doing some legislative advocacy up in Lansing, what would the board think about changing our fiscal time from September 30, especially in light of the fact that we have our largest show coming in at September 15, which hinges on all the information
that's really typical to this budget
to see you know, consistent different areas like December 30 or June 30 different different organization municipalities, counties, all have like combs December 30 We have to adapt our budget by my property December 31. Probably a lot of cities have June 30. So I don't think maybe it was just in the infinite wisdom of the drafters. That's September 30. Was a good day but knowing that the auto shows thinking of going in September, if that's something I think we have a good argument, which would put a lot less audience on
everybody. I believe the biggest reason for this September or October 1 is because that's when the authority was established. At some point we need to have to have a stub year or a 15 month, year, which, you know, I mean, I think that would require some further study. I agree with your question, though, that you know, maybe it's a question for Mr. Harrington,
December 31 to December 31, just to get your 12 months in there. opposed to you know, October 1 A one year to October 1 of the next year, because it's mid year. June would do the same thing. If you did June 30 of one year, you'd run into June 30 of the next year. So I guess it's all and
I think one one question I would give him to turn about like, let's just say like this month, in October, we have a significant show, maybe the best show of the year coming and that may would be part of the you know, if that was to not be in any fiscal year and just sort of kind of left in a stub here. What Mr. Berry Yes.
I have to verify this but in Miss Lane, I know that
across all different types of government entities in the state but I think the year was set the way it was because it was consistent with the state's fiscal year and we have as a state authority. I think that that was part of the reason behind it. I don't know if that was a dictate by Treasury. So I can certainly ask that question and see what our ability to change dates for fiscal year
one. Yeah, maybe I remember that my perfect world and I think looking at the way the operations run December 31 to December 31. Seems like a good one because it gets you past all your shows. But the difference with the state and you're right probably they were just kind of used to think about the state. But the state does things different with the budget. They just put in placeholders. So you know, like they'll adopt a budget and they have like, a billion dollar placeholder. It doesn't identify what it is and then in lame duck, they're gonna come back and earmark that morning. So it's all kind of a different process. You know, then
I think it had more to do with our funding, because of state year ends at a certain time and our funding was linked to the states as far as the
various subsidies.
So but I can, I will ask the question and find that it'd be easier for you and
I think it'd be easier for you and projecting things and not having to be able to rely on uncertainties because this industry has an up and it only cripples you
more. Or plus one was
originally set the show was in June or is fine, right? But now that the
shows is right in the heart of when you have to have a
budget adopted.
That's a fair question.
Just becomes a question though. Is it the other show moves again? We don't want to manage the budget. Yeah,
I want you to write
Yeah, yeah. And I mean, keeping with Detroit even. I mean, that's, I'm just trying to get it away from the exact day when they're the busiest month of the whole year.
Alright, well, we'll do some further study and make the recommendation to the board. See what if anything we can do or should do. No other new business.
Much more. We're all here. We just filled through the dates of our next few meetings just
attending and I appreciate everybody
for accommodating today. My flight was unexpectedly canceled the night before Tuesday night and couldn't get back to Wednesday evening.
Sure. You just want to spend another night in Italy.
Actually, I stayed in Italy at the airport in Amsterdam 10 hours until we were told to cancel as we just kept getting notices it was getting delayed, delayed, delayed delayed. Airlines. At least they're going to tell us earlier just to cancel
it. What dates do we have?
So the next schedule is October 13. Yes, the next scheduled board meeting and the 27th
October 13 On October
27 and October 27.
And then November 10. Nobody got it on my calendar. November 10 October 27. We booked these
a year of any challenges their misuse role
on our calendars a year ago
invitation and the only one that was a problem was November 24. That's Thanksgiving. I still haven't done we haven't resigned over November 21
Because it was Thanksgiving
on the 27th I did not have the 27th on my calendar October
27th 27th. But I have I have the
previous one I did something weirds going on or something. Something stone 20 cents so I just have a 12 o'clock other board meeting. I just have
to look at 13 that I can't do at all. Court that week and Los Angeles and I'm speaking at a conference in Vegas Okay,
so the question then becomes do we reschedule
the 13th or just cancel it?
Well, you're you're out of town the entire week. Correct.
That week. I'm out of town entire week. I'm supposed to be out of town on the 27th but that one hasn't come down confirmed yet. But we'll figure it out. The 13th For sure. There's I mean, that one's already been booked reserve that a court hearing.
Can we also read once we set this up let's resend all invites or resend if we don't if you don't see him on your calendar.
You know, just make sure I'll update all the
meeting dates. Just make sure we got it
after you send me an email saying
Right, yes, right.
Excellent. Mr. Barrow will when we make an adjustment. Aside from just the calendar, we like to receive an email to the board that just states that there has been a change made
and fairness to Patrick he just sent out a copy last night. Yeah, hard copy
of everything. Yeah, no, no, I totally. I think it's all good. I just want to make sure that I'm always like, conscious. So
I apologize. This was said I didn't hear it. Or we canceling the 13th or rescheduled.
We should reschedule it because we've still got the
I mean, what about the 20th? Should we can we move to the 20th Or does it not make a difference and just go for the twice.
I mean, we had the subcommittee for the 20th the subcommittee's on the 20th Can we just flip those 13th and 20th for cancel one of the subcommittee's
the 20th is the other big one with that.
I think personally I think it would be just advisable to cancel 13 and keep the Subcommittee on the 20th and keep the board meeting on the 27th.
Can we do this? Can we make the board meeting on the 20th and then move this subcommittee at 27
It is every Thursday. I mean it's subcommittee one week and its board no
I know but because it's 27 there's a good chance I won't be in town if we can make the board meeting to 20 obviously works for everybody else to make it sound familiar 27 in an actual board me so
we could flip flop it if you're amenable yeah up and do so the 13 becomes the 20 if the 20 have become 13 We're still sticking with the 27 It doesn't look like the 20 sevens will work regardless. So yeah. So in October, we could just make them we switch
some time on the 20th. Yes for yes. And then we'll meet the 27th for the subcommittee.
Correct. All right. So our board meeting is now and that's actually fine. Nine, October 20.
October 20 is going to be the board meeting instead of the 13th. Right,
correct. Yes. And and so between the 27th
is out to Right,
correct.
Yeah. We'll keep it as subcommittee meeting.
Yeah. No, that's all I'm saying. So there's only one board meeting and that's on the 20th
Yeah, correct. Thank you.
Thank you for November. Well, you got some space. Yeah, November, maybe even December
for every other week between now and January for sure.
And the other thing that I'm I'm trying to continue doing is spending like probably December 18. Through like January, like Like I'd like to spend most of the month of January I'll come back for our board meeting. I'd like to spend most of it in Los Angeles, just where we all want.
So October 27. We're declining. No board meeting, right? Yes. I'm taking them in.
I'm moving the subcommittee meeting that's on the 20th to the 27th phone. So you you haven't gained a window on the 27th it's now a subcommittee.
So that the appointment or we could so October 6 We have a subcommittee. Thursday, October 6, we have a subcommittee. So we got that on the calendar. Yes, we do. I do. So we got October 6 as a subcommittee. Then the next Thursday is the 13th which is now Qantas canceled, canceled.
And then the next Thursday is the 20th
which is the board meeting which is the board meeting,
which I just send out a revised meeting update and then this capital subcommittee that was on the 20 is now going to the 27th.
Mr. Booth, are you good for Thursday, November 10. For our
subcommittee started
number November 10. Yeah, I'll just fly out after I'm supposed to be in Miami that they haven't found my plane tickets
for you. We get it all
good. So yeah, no, I'll be I'll make that one work. I'll just fly out later.
Find your next schedule looks
like someone throws up as a human remains.
So November I mean, it seems to me that November 10 will be the only meeting for the board in November. Yes. Yeah, Thanksgiving.
We're going to go to your house.
I will be here on Thanksgiving. I can guarantee you that. Oh, yeah.
Actually it will be here. I
will be we'll be running so we can after you run. We can meet.
I'm doing the thanksgiving parade.
So here I will right now I will send that. So here's what you should have already received. You should have received an adjusted meeting from the 13th that moved to the 20th.
For the board meeting. You will
have received an adjusted subcommittee meeting that moved from the 20th and the 27th. And then the board meeting on the 27th has been sent out as a cancellation notice. Right.
So we're meeting on the 20th of October as a full board on the 10th of November as a full
board. And then you're also going to get now a cancellation notice for the November
24. Board meeting. Because that's on Thanksgiving
and you get the six of the sub. The 13th is nothing there sheath has nothing to zero 20 It is board. Yep. And then the 27 is
I just sent the cancellation notice for November 24.
And how are we looking for the board meeting on December 8 November
November we
were November 10. And then December 8
I'm good I get back to summer for ya. So there's a subcommittee meeting on December
December 8 should be fine. I can as long as we do these like we're doing right now. I have it on my calendar. I don't have anything that says
is the subcommittee meeting on this October 6 still go.
I have it on I have it on the calendar. Yeah. And then
I want to purposely booked my flight for after it.
Yes. I am supposed to go to Los Angeles for a wedding. But I can book my flight. Everything's on Thursday is meaningless.
Now there was still there was still a board meeting on my calendar for the 22nd everything. Are we canceling that as well. Which one the board meeting for December 22? I would assume so. Yeah. So I'm canceling it right now. Yep.
And then just tell me what you did for our January meeting. If we want to look at it. Later. Yeah, little later in the show. That makes it easier for me to make sure.
I mess around with the views again. November 3. We have some really on
November 3. Yes, subcommittee November. 10th. We
have a meeting November 17 17th 24th is canceled.
December 1 Is the saga subcommittee.
My mother meeting is a meeting.
We just canceled the 22nd
word board meeting second
22nd is gone. So we're meeting one time in November one time and Yes.
Which is not unusual. Historically. We've gone to a one meeting schedule when October November December was the holidays.
That's a good way to go.
That's not a big deal. So
if we just say we have to get through the whole reason. I'm sorry, I'm
slow on the uptake unless the board meeting that's on January 12. We're canceling that too.
If you could cancel that and move it to later in the month. That would be great.
So because right now there is a board meeting on January 26 scheduled that'd be a main thing. So we'll just cancel the meeting on the 12 If you guys
are all amenable to that you're gonna be
six. Unfortunately. 26th of January. Yeah. I mean, I have a conference in Miami to apply to Mexico
and I'll be I'll be in a maybe at the same conference. No, I'm kidding. I'll be in Orlando at that time.
So what's happening on the 19th 19th is open right now. It's just the January 19. Work for everybody for a board meeting. Alexis 19 Are you available on January 19?
Oh, you know, if I've got to come back, I can make sure I come back.
Just as the 19
what days Are you gone? So I haven't
looked at here. I just tried to be gone for like a month, January, December and January, December, January, but I could easily go come here and come back.
Look at like a 2324 Maybe a Monday or Tuesday. I could do
that look if you if you guys would prefer 19th And that works for people. Let's book it. No, that is a date. What's
happened on Wednesday the future the
25th 25th have gone on why don't we do
that what can we do Tuesday the 31st of January this way she just come back last day of the month. Don't make it come back. I'm like yeah, I'll make sure I'm there to Tuesday. The third that works
for me keep it on Thursday and do the second. She's gotten worse.
Oh no, no. February 2,
but then we wouldn't have met in January. Yeah, I'm doing 31st Let's
do a mistake January 30. That's fine with me. Okay.
Thank you all. Alright, right. So, so what I'm doing
just to be clear, I'm taking the meeting that is on the gent currently January 26. And I'm moving it to the 31st of January. Correct. You have committee meetings down here? Yes. January,
I don't know it can't be January 15. Because January 15. is Sunday.
12. And what do we have for capital? So January I'll have the meeting the 31st January
board meeting. And I
know I don't have any capital meetings in 2030 years. So what I'm what I'm going to do Maryland, I will go out right now. And I will stagger just the way I did with the board meetings. Every other and I'll do it for the entire calendar year 23.
And I don't think we'll be back many capitals so that they were
getting out but I'd rather I present the time. Mr. Meloneras that is meaningful to you that I'm gonna go into the calendar for 23. And I'm immediately going to populate Yes, every Thursday for either a capital meeting or a board meeting. I'm not just going to populate it and then we'll just
definitely that's what I'll do. And then and then as as the year goes on, we'll That's right, the dress mints that we need
that way to least be on our calendars and reserve those
times. Thank you.
Excellent. All right, so we've got our schedule. We've got our calendar we have so called to order. Yes, ma'am.
We had a meeting scheduled for October 13. And that was when Bob was coming in town. That week, was anybody else meeting with Bob that week?
I am meeting with we we had a scheduled for like I
had my schedule for them. Yeah. And then
that will change Bob schedule plan from the board members without a board
meeting. I'm meeting with him on the 14th
I'm meeting with him as well. So he's just, I guess what kind of I think they're coming to my office
with Yeah, they I mean, we subject that because of a meeting. Maybe we
were we again he's if he's meeting with a board member separate that's not something that needs a board meeting to happen
he can just come in to me. Okay. Excellent.
All right. Miss powers, do we have any public comments
as a result of meeting the board meeting
and then we're not gonna go to public session. We don't have a solicitor here today regardless, and I'd ask for a motion to adjourn. Second, all in favor,
aye. When you want to get the gavel, one last time.